Model Description
The purpose of this document is to describe the PowerSchool Special Programs Arizona (AZ) state model and provide appropriate documentation to facilitate the sales, implementation, and support for this product.
When there is a "Software menu path" link in a section, you can click that link to go to the corresponding location in your model software, provided you have the proper login and security access.
Modules Available
The following modules are available and are individually licensed:
Special Education
Response to Intervention (RtI)
Section 504
English Language Learners (ELL)
Gifted and Talented
Service Capture
Document Templates
Software menu path: Administration, Configuration, then Document Templates
The AZ state model includes the following document templates:
Document Templates for Students
Section 504
Section 504 - Plan
Section 504 - Meeting Notice and Invitation
Written Notice/Consent
Parents Rights
Section 504 - Manifestation Determination Review
Authorization for Release/Exchange of Information
Section 504 - Eligibility
Evaluation
Parent Consent for Evaluation
Review of Data - Initials/ReEvals
MET Determination
Review of Existing Data for Evaluation
Eligibility
Child with Autism (A)
Child with Emotional Disability (ED)
Child with Hearing Impairment (HI)
Child with Mild Intellectual Disability (MIID)
Child with Moderate Intellectual Disability (MOID)
Child with Multiple Disabilities (MD)
Child with MD Severe Sensory Impairment (MDSSI)
Child with Orthopedic Impairment (OI)
Child with Other Health Impairment (OHI)
Child with Severe Intellectual Disability (SID)
Child with Specific Learning Disability (SLD)
Speech/Language Impairment (SLI)
Child with Traumatic Brain Injury (TBI)
Child with Visual Impairment (VI)
Child with Developmental Delay (DD)
Child with Preschool Severe Delay (PSD)
Non-Eligible Child
Letters/Notices
Meeting Invitation
Revocation of Consent
Prior Written Notice
IEP
Individualized Education Program (IEP)
IEP Amendment
IEP Attendance Exemption
RTI Process
Parent Letter for Intervention (Entrance)
Parent /Guardian Invite High School
Parent /Guardian Invite Elem & MS
Student Interview (For Students 10 & Older)
Student Observation Form (RTI)
Developmental & Social History
Group Instruction Plan Record
Individual Instruction Plan
Tier III Meeting Request
Initial Tier III Meeting Summary
Tier III Instructional Plan
Parent Letter Intervention (Exit)
Gifted
Permission to Evaluate - Gifted
Notice of Intent to Reevaluate
Invitation to Participate in a Gifted Team Meeting
Notice of Recommended Assignment
Gifted Written Report (GWR)
Gifted Individualized Education Plan (GIEP)
Other
SPED Dismissal
Manifestation Determination
Functional Behavioral Assessment
ADE Parent Survey
Medicaid Consent
Medicaid Notification
Summary of Performance
Profile Types
Software menu path: Administration, Configuration, then Profile Types
The AZ state model includes the following profile types:
Classes
Class Student Roster
Class Staff Roster
Districts
Locations
Globals
School/Calendar
Time Units/Conversions
Last Year
Locations
Classes
Alternate Staff Locations
Staff
Caseload
Class Staff Roster
Alternate Staff Locations
Service Records
Students
Demographics/Enrollment
Contact Info
Special Education
Placement
Services
Medical
Age 18
Section 504
AzEDS
ELL Student Demographics/Academic History
Student ELL/ESOL Data
ELL Testing Profile
Gifted
RTI
RTI - Grades
Students - Other
Access
Areas Of Concern
Contact Records
Document Delivery
Elem Grades
Grades
Mode of Deliveries
Service Records
Model Reports
The AZ state model includes the following reports:
Standard Reports
Software menu path: From the Reporting menu, select Standard Reports
Process-Based Reports
Annual Review Due By Case Manager
Disability by Gender
Disability by Grade
Disability by School
Exit Students of the District
IEP Workflow Compliance
IEP Workflow Compliance - Annual Review
IEP Workflow Compliance - Reevaluation
Students Exit from Special Education
Timeframe Between Evaluation and Identification
State Reporting
AzEDS Data
Public Student Reports
All Students
PowerSchool Alert Export
Public Class Reports
All classes
Public District Reports
All Districts
Public Location Reports
All Locations
Public Staff Reports
All staff
speech
Advanced Reports
Software menu path:From the Reporting menu, select Advanced Reports
The AZ state model does not include any Advanced Reports.
Keyword Tables
Software menu path: From the Administration menu, select Configuration, and then Keyword Tables
Keyword table values are primarily populated from state reporting values. This includes race, ethnicity, location, disability, exit reasons, etc.
Fields required for state reporting, found in the state reporting profiles, are not editable by the system administrator.
The system administrator can edit those keyword tables not required for state reporting.
The AZ state model includes the following editable keyword tables:
Name | Description |
|---|---|
AbleUnable | Contains keywords "able" and "unable." |
AdditlProperties | Contains an entry for each additional property of a record in a record list. |
AdultSupportApproval | Describes the choices for the Asst. Director approval status for the Additional Adult Support Work Plan. |
AgeToGradeConvTable | A table showing the grade an Ungraded student should be assigned for state reporting based on the student's age. |
AreAreNot | Contains keywords "are" and "are not." |
AtRiskTypeTable | Contains the types of at-risk services. |
AtRiskValueTable | Contains the possible values of at-risk service. |
CalendarTracksTable | Calendar tracks for the district, used to define calendar days. |
Census_LRE | LRE Codes and Definitions for students in PK -12 programs. |
Certifications | Contains every certification used by the district. |
ChooseAB | Choice of A or B |
ClassTypeTable | Indicates all the class types used in a district. This includes (but is not limited to) mainstream, bilingual, basic skills, and special education class types. |
CountryTable | Contains an entry for each country of origin (for students). |
CountyTable | Contains one entry for each county in the state. |
Curriculum | Curriculum |
dailyHoursContact | Daily Hours of Contact. |
Direct_Service_Code | Direct_Service_Code (Service Capture) |
DisabilityCategory | Used in Alternate Assessments |
DisabilityCatgories | Contains the special education disability categories. |
Distr_LocationTypes | Contains an entry for each district/location type (i.e., "Local Education Agency" or "Regional Day School"). |
EducPlanWaiverTable | Contains an entry for each educational plan waiver (i.e., length of academic day) used in the district. |
EligibilityCatgories | Contains the special education eligibility categories. |
ELLTier | Tiers for ELL |
ESOLAltProgram | ESOL Alternative Programs |
ESOLEngProf | ESOL English Proficiency |
EthnicTable | Contains an entry for each ethnic designation. |
EvaluationTool | Evaluation Tool |
Exemption | Attendance Exemption |
ExitReasonTable | Contains an entry for each reason a student may exit a program or end enrollment. |
FreqencyTable | Table for Daily and Weekly dropdown. |
FrequencyPlanRTI | Frequency of RTI Plan |
FrequencyTable | Frequency Table |
FundingType | Contains an entry for each type of funding used by the district. |
GenPurpClasses | Supports the "Classes" grid on the "General Purpose Field Status Report." Contains an entry for each field that might appear in the grid. |
GenPurpDistricts | Supports the "Districts" grid on the "General Purpose Field Status Report." Contains an entry for each field that might appear in the grid. |
GenPurpLocations | Supports the "Locations" grid on the "General Purpose Field Status Report." Contains an entry for each field that might appear in the grid. |
GenPurpPersonnel | Supports the "Personnel" grid on the "General Purpose Field Status Report." Contains an entry for each field that might appear in the grid. |
GenPurpStudents | Supports the "Students" grid on the "General Purpose Field Status Report." Contains an entry for each field that might appear in the grid. |
GradeTable | Contains an entry for each grade. |
GuardianRlationTable | Contains an entry for each type of guardian a student may have. |
HasHasNot | Keywords "Has" and "Has Not" |
HaveHaveNot | Contains a have and have not. |
HomeInstructionBy | Contains an entry for each entity that can place a student on home instruction. |
ICD9 | ICD9 COdes (Service Capture) |
IEPReasons | Contains an entry for each reason for performing a special education evaluation of a student. |
IEPTypeTable | Contains the types of IEPs. |
InDistMunicipalities | Contains the names of all the constituent municipalities of the district. |
InstModel | Model of Instruction |
InstructionalLevel | Instructional levels. |
InstructionSettings | Contains an entry for each instructional setting (i.e., self-contained). |
Lang_Instr_Testing | Contains an entry for each language of instruction or testing recognized by the state. |
LetterGrade | Letter grades. |
LTR_Elig_NotElig | Keyword table for Letters, Eligible/not eligible |
LTR_Has_Hasnot | Grad Letter Table - Has/Has Not |
LTR_Has_NotHave | Has, Does not have a keyword table for Letters. |
Ltr_You_Student | For Letters - Notice of Grad. |
LTR_Your_His_Her | Letters - Grad letter |
MarkingPeriodTable | Delineates the marking periods in use by a school district. |
MedicalTestingTable | List of medical testing performed. |
MeetingPurpose | Meeting Purpose |
MeetingPurpose504 | Section 504 - Meeting Notice and Invitation |
Modifications | Modifications |
NativeLanguageTable | Contains an entry for each native language. |
NumberTable | Contains the numbers 1 through 5. |
OneToThree | For Alternate Works At. |
OperatingTypeTable | Contains an entry for each state-recognized district operating type. |
Participants | Position options for IEP Participation |
PerformanceLevels | Performance Levels for Language Assessments |
PersonnelPositions | Contains an entry for each position an employee may have. |
PhoneTypeTable | Contains an entry for each possible phone number type. |
PLEP_OtherFactors | Contains the keywords "Not Needed" and "Needed to see PLEP" |
Presentation_ELL | Presentation Accommodations |
PreviouStateCode | Previous State Code |
Primary_Ed_Services | Reading, Math, etc. |
ProgramTable | Contains an entry for every program. This includes special education, bilingual, basic skills, and mainstream programs. |
ProgressIndicators | Progress Indicators |
ProgressMonitoringSchedule | Progress Monitoring Schedule Choices |
ProgressRprtTable | Alings progress report to a reporting period. |
ProposeRefuse | Propose and Refuse |
ProviderResponsible | Indicates who is responsible for seeing that services are provided. |
ProviderTable | A list of provider positions for service providers. |
Purpose504 | 504 Meeting Purpose |
RegCompESY | Regular, Compensatory, or ESY |
Relationships | Relationships to the student |
ReportingCategory | Reporting Category for MET Doc |
RequiresSpEd | A table to provide selection options for the Reeval Notice letter. |
Response_ELL | ELL Response Accommodations |
RTIGroupNamesTable | RTI Group Names Table |
SchoolKindTable | Contains an entry for each "kind" (i.e., Public) of school. |
SchoolYear | School Year designations |
SCMinutes | Service Capture Minutes |
SCServices | Service Capture Services |
SeasonTable | Contains entries for each season of the year. |
Service | Service |
Service_Progress | Service Progress (Service Capture) |
Service2 | A, C, D |
ServicesTable | Contains an entry for every service (related, supportive, etc.) recognized by the state. |
Setting_ELL | ELL Setting Accommodations |
SexTable | Contains an entry for each sex. |
SpEdEventsTable | Contains an entry for any special education 'item' which needs tracking. Used to define entries for multi-value fields. |
SpedPlacWaiverTable | Contains an entry for each waiver that might be used to allow a student into a special education program. |
SpEnrollmentTable | Special Enrollment Table |
StateAssessment | State assessments |
StateTable | Contains an entry for each state. |
Strategies | Strategies |
StudentFTETable | Choices for Student Membership FTE. |
SubtestCOGAT | SubtestCOGAT |
SubtestEOCT | SubtestEOCT |
SubtestGHSGT | SubtestGHSGT |
SubtestGHSWT | SubtestGHSWT |
SubtestITBS | SubtestITBS |
SubtestITBS_GAKIDS | SubtestITBS and GAKIDS |
SuppAidsServices | SuppAidsServices |
SupportedRpts_Scrpts | Contains an entry for all reports (state or otherwise) & scripts supported by this structure. |
TeacherArea_JobCodes | Contains an entry for each teacher position recognized by the state. |
TeamMemberPositions | Contains an entry for each position on a special education team. This includes child study, evaluation & IEP conference teams. |
TestEvaluationType | Contains an entry for the evaluation type/method (i.e., registered holistic scoring) of a given test. Each test is evaluated by a method from this table and yields a score (see the 'ScoreTypeTable' table). |
TestExemptions | Selections for testing exemptions. |
TestingLevels | Contains levels for testing and instruction. |
Tests_ELL | ELL Tests |
TestTable | The assessment instruments used and their properties. |
Therapy_type | Therapy type (Service Capture) |
TimeTable | Contains an entry for each possible time (i.e., full-time) a student can be enrolled, placed, etc. |
TimingScheduling_ELL | Timing Scheduling for ELL |
Transition | For assessment types in transition plans |
TuitionPayerCard | Individuals or organization is responsible for the tuition. |
TypeOfService | Type of Services |
WasWasNot | Contains keywords "was" and "was not" |
WereWereNot | Contains keyword selections "were" and "were not." |
YouStudent | Keywords "You" and FirstName |
Special Features
The following special features enhance the overall AZ state model:
State Standards
Revision Feature
Active Document
Program Icons/Flags
Snippets
IEP at a Glance
Document Delivery
Contact Log
Transfer Package