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Connecticut State Report SEDAC User Guide

SEDAC Overview

State User Documentation

Special Education Data Application and Collection (SEDAC)

Description

Timeline

The Special Education Data Application and Collection (SEDAC) system collects data regarding the provision of special education and related services. The data collected is required to measure each district's and the state's compliance with the Individuals with Disabilities Education Improvement Act of 2004 (IDEA). 

For federal reporting purposes, all special education data reflect information as of October 1. Each year data are collected for students with disabilities in Connecticut ages 3 to 21. Data are collected for state and departmental reporting purposes.

October of the current school year. Window Opens: 11/5

Data Due: 12/5

Final Revision Date: 12/20

Freeze Date: 1/31

Requirements

Mandatory - If this field is not complete, an error is generated. Fields are mandatory for the Evaluation Timelines Collection.
Optional - Districts can report this field or leave it blank.
Recommended - We recommend that this field be reported, but your district has the option to or leave it blank.
Conditional - This field may be required depending upon the response to a related field.
Disallowed - Districts may not report this field for this submission. This field is for display purposes only.
Origins of Data:
PSIS - Public School Information System; the PSIS Registration module is referenced for student data.
LEA - Local Education Agency or District

Selection Criteria

This report is looking for active students as of October 1.
Actual Selection Formula: (ImplementationDate > ConstructDate(Floor(HistoryYear)-1, 10, 1) or AnnualRevMostRecent > ConstructDate(Floor(HistoryYear)-1, 10, 1) ) and (SpecialEdExitDate is empty or SpecialEdExitDate > ConstructDate(Floor(HistoryYear), 10, 1)) and (EligibilityDetStatus = True ) ('Not Exited')

Field Definitions

Field Name

Length

Origin

Requirements

Valid Values / Default Value / Notes

PowerSchool Data Selection / Requirement

SASID

10

PowerSchool SIS

M

10-digit number. SASID must be assigned to a student before this collection

Student > Profile > Eligibility, Primary Eligibility - {StateID}

LAST NAME

35

PSIS

M

Character field allowing a dash, period space, and apostrophe. It must be the same as reported in PSIS

Student > Profile > Demographics/Enrollment/Contact information - {Last name}

DATE OF BIRTH

8

PSIS

M

MMDDYYYY. It must be the same as Reported in PSIS

Student > Profile > Demographics/Enrollment/Contact information - {BirthDate}

FACILITY CODE 1

7

IEP, p. 1 and PSIS

M

Seven-digit code of the school attended by the student. It must be the same as reported in PowerSchool SIS

Student > Profile > Demographics/Enrollment/Contact information, Student Enrollment Information - {AttendingSchool}

PRIMARY DISABILITY

2

IEP, p. 1

M

See SEDAC Table in Field Descriptions and Codes

Student > Profile > Eligibility -
{PrimaryDisability}

  • Error message if Disability = Development Delay (Code 15) and age >=6

MOST RECENT EVALUATION DATE

8

IEP, p. 1

M

MMDDYYYY

Student > Profile > Eligibility> Eligibility Determination Dates - {ReEvalMostRecent}

  • Error message if before or after 365 days of 10/1/xx

BLANK FIELD

NA

NA

D

This field must be blank


PARENT/GUARDIAN ADDRESS 1

35

IEP, p. 1

M

Cannot be blank

Student > Profile > Demographics/Enrollment/Contact information, Parent Contact Information, {Parent1Street}

PARENT/GUARDIAN ADDRESS 2

35

IEP, p. 1

O

NA

Student > Profile > Demographics/Enrollment/Contact information, Parent Contact Information

PARENT/GUARDIAN CITY

20

IEP, p. 1

M

Cannot be blank

Student > Profile > Demographics/Enrollment/Contact information, Parent Contact Information, {Parent1City}

PARENT/GUARDIAN STATE

2

IEP, p. 1

M

Cannot be blank

Student > Profile > Demographics/Enrollment/Contact information, Parent Contact Information, {Parent1State}

PARENT/GUARDIAN ZIP CODE

5

IEP, p. 1

M

Cannot be blank

Student > Profile > Demographics/Enrollment/Contact information, Parent Contact Information, {Parent1Zip}

ANNUAL REVIEW/PPT TO DEVELOP THE FIRST IEP

8

IEP, p. 1

M

MMDDYYYY

Student > Profile > Eligibility > Eligibility Determination Dates,
{=ifnull(AnnualRevMostRecent, PPT2MeetingDate)}

  • Error Message if before or after 365 days of 10/1/xx

IEP START DATE
(PG. 11)

8

IEP, p. 11

M

MMDDYYYY

Student > Profile > Eligibility > Eligibility Determination Dates,
{ImplementationDate}

BLANK FIELD

NA

NA

NA

This field must be blank

NA

SECONDARY TRANSITION IN PLACE

1

IEP, p. 6/7

C

Y/N

Student > Profile > SEDAC Reporting,
{TransGoal[Employment]:T"Employment"} {TransGoal[IndependentLiving]:T"Independent Living}

  • If no, district must immediately hold PPT meeting to correct non-compliance.

TOTAL SCHOOL HOURS PER WEEK

5

IEP, p. 11

M

Valid range: 00.01 - 99.99

Student > Profile > SEDAC Reporting,
{CalcTotalSchHoursWk}

SPECIAL EDUCATION HOURS PER WEEK

5

IEP, p. 11

M

Valid range: 00.01 - 99.99

Student > Profile > SEDAC Reporting,
{SpEdHoursPerWeek}

NON-DISABLED PEER HOURS PER WEEK

5

IEP, p. 11

M

Valid range 00.00 - 99.99

Student > Profile > SEDAC Reporting,
{NonDisabledPeers}

EXTRACURRICULAR ACTIVITIES

1

IEP, p. 11

M

Cannot be blank. Y/N

Student > Profile > SEDAC Reporting,
{PartNonCurrActYN}

EXTENDED SCHOOL YEAR SERVICES REQUIRED?

1

IEP, p. 11

M

Cannot be blank. Y/N

Student > Profile > SEDAC Reporting,
{ESYNotReq:T"Not Required"} {ESY:T"Required: See service delivery grid above or an additional page 11 for services to be provided""} {ESYContinue:T"Required: Continue to implement current IEP."}

BLANK FIELD

NA

NA

D

This field must be blank

NA

AGE 3-5 PLACEMENT/SETTING (not limited to the IEP):

2

RDC, p. 12

C

NA

Student > Profile > SEDAC Reporting,
{TF_PlacementSetting}

BLANK FIELD

NA

NA

D

This field must be blank

NA

BLANK FIELD

NA

NA

D

This field must be blank

NA

WHERE DOES THE STUDENT LIVE?

2

RDC, p. 12

M

NA

Student > Profile > SEDAC Reporting,
{StudentLives}

BLANK FIELD

NA

NA

D

This field must be blank

NA

Blank Field

NA

NA

NA

NA

NA

BLANK FIELD

NA

NA

D

This field must be blank

NA

BLANK FIELD

NA

NA

D

This field must be blank

NA

BLANK FIELD

NA

NA

D

This field must be blank

NA

BLANK FIELD

NA

NA

D

This field must be blank

NA

BLANK FIELD

NA

NA

D

This field must be blank

NA

BLANK FIELD

NA

NA

D

This field must be blank

NA

BLANK FIELD

NA

NA

D

This field must be blank

NA

BLANK FIELD

NA

NA

D

This field must be blank

NA

BLANK FIELD

NA

NA

D

This field must be blank

NA

BLANK FIELD

NA

NA

D

This field must be blank

NA

BLANK FIELD

NA

NA

D

This field must be blank

NA

GRADE

2

IEP, p. 1

C

NA

Student > Profile > SEDAC Reporting,
{Grade}

ENGLISH LANGUAGE LEARNER (ELL)

1

IEP, p. 1

C

Y/N

Student > Profile > SEDAC Reporting,
{=ifelse((NativeLanguage IS NOT EMPTY AND NativeLanguage NOT IN (English)) or HomeDominantLang not in (English),"Yes","No")}

STUDENT INVITED TO ATTEND THE PPT

1

IEP, p. 6

C

Y/N

Student > Profile > SEDAC Reporting,
{StudentInvitedPPT}

  • If No, district must immediately hold PPT meeting to correct non-compliance.

STUDENT ATTENDED THE PPT

1

IEP, p. 6

C

Y/N

Student > Profile > SEDAC Reporting,
{StudentAttendPPT}

OUTSIDE AGENCIES INVITED TO ATTEND THE PPT

2

IEP, p. 6

C

NA

Student > Profile > SEDAC Reporting,
{AgencyInvitedPPT:+"Yes, with written consent"} (If No, specify reason): {AgencyNoInviteReason}

  • If no, district must immediately hold PPT meeting to correct non-compliance

ACADEMIC PROGRAM

2

IEP, p. 6

C

NA

Student > Profile > SEDAC Reporting,
{TransProgramCourse:T"course of study and transition activities"} {TransProgramGoals:T"transition goals and services only"}

EC PROGRAM HOURS (NOT PART OF THE IEP)

5

RDC, p. 12

C

Valid range 00.00 - 99.99

Student > Profile > SEDAC Reporting,
{ECNonIEPHours}

END OF RECORD MARKER

1

X

M

The letter "X" must be included in this position to mark the end of each record

NA

CDE Guidance

Evaluation Timelines User Guide

Reporting

The following reports are available in Reporting, Standard Reports, State Reports, then SEDAC.

Select a report, then click Refresh on the toolbar.

Any time you make data corrections, you must Refresh your report to gather the latest information.

  • SEDAC All Active Students by Attending School

  • SEDAC File

Please review your reports to ensure accuracy before extracting and uploading the file to the state.

  1. The Organizational Location Filter drop-down menu allows you to select a specific building and display data for that building. Leaving it blank will display all students by building. This is optional.

  2. Click Refresh to bring the latest data onscreen.

    1. Please review the documentation, which indicates how each field's data is collected.

  3. To confirm if the data is correct or to view data in an Excel file, select the Download drop-down to export.

Tip: Clicking the Person Icon in the first column will take you directly to that student's profile record, allowing you to review and correct data easily.

Revision History

SEDAC Manual V.8

  • Fields changed to Blank:  Extracurricular Activities, Case Manager

  • Error checks:  Turn fields red in the report.

  • Field 5. Primary Disability

    • If disability = 15-Developmental Delay AND Age 6 or older.  Warn the user with a message of ‘Development Delay student age 6; possible citation’.

  • Field 6: Most Recent Evaluation Date: The date cannot be before or after 365 days from 10/1/XX (current year).

  • Field 13: Annual Review/PPT to Develop 1st IEP: Date cannot be before or after 365 days from 10/1/XX (current year).

If No to the following, the district must immediately hold a PPT meeting to correct noncompliance.

  • Field 16: Secondary Transition:

  • Field 42: Student Invited to Attend PPT

  • Field 44: Outside Agency invited to PPT

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