APR 12 - Early Childhood Transition
The Annual Performance Report 12 (APR 12) - Early Childhood Transition report focuses on the state's efforts to ensure a smooth and effective transition for students with disabilities who are receiving early intervention services (Part C) and will be transitioning to preschool special education services (Part B).
The law requires that for all children who receive services in Part C (Early Intervention) and who are potentially eligible for Part B services (preschool special education), there is a smooth and effective transition from one system to the next.
Submission requirements
This report includes:
Students who turned three years old during the reporting period. It counts students who had a referral for special education with a reason of Initial Evaluation, Out of State IEP, or Part C to Part B Transition. The referral must have happened on or before the child’s third birthday.
If the referral reason is either Initial Evaluation or Out-of-State IEP, the referral date must be completed by the child’s third birthday.
If the referral reason is Part C to Part B Transition, then the referral date is regardless of the child’s third birthday. We are only checking if the student has the referral records.
Both Active and inactive students are included, but duplicate inactive student profiles are removed when reports are combined.
Generate report
From the Reporting menu, choose Standard report.
Click Part B Federal Reporting, then click APR 12 - Early Childhood Transition.
Enter a Start Date and End Date.
Click Update Report with Values.
To review the latest data, click Refresh after opening the report in the application.
Field description
Data Element | Description | Data Source | Database Field Name |
|---|---|---|---|
LEA Code | The system displays the student's LEA ID. | Profile: LEA Entry/Exit Part B, LEA Code | {EnrollmentDistrict} LEA ID {ID} |
LEA Name | The system displays the student's attending LEA name. | Profile: LEA Entry/Exit Part B, Attending LEA | {EnrollmentDistrict} Name {NAME} |
School Code | The system displays the student's school code. | Profile: LEA Entry/Exit Part B, Attending School ID | {EnrollmentSchool} ID |
School Name | The system displays the student's attending school name. | Profile: LEA Entry/Exit Part B, Attending School | {EnrollmentSchool} |
Student USI | The system displays the student's USI number. | Profile: Student Info/Demo Part B, Child USI | {StateID} |
3rd Birthday | The system will display the third birthday of the student. | Profile: Student Info | {BirthDate} |
Student Name | The system displays the student's full name. | Profile: Student Info/Demo Part B, Student's Name | {@CHARACTER(FirstName+" "+MiddleName+" "+LastName+" ")} |
Referal Date | This will display the date of referral. | Profile: Student Info, Referrals Part B Profile | {ReferralDate} |
Initial Eligibility Date | The initial eligibility date of the student from the referral profile based on the selection criteria.
or
| Profile: Student Info, Referrals Part B Profile | {InitialEligibilityDate} {EligOutcome} |
Eligibility Status | Display the Eligibility Outcome or Status of the student based on the Eligibility Criteria. Display “Missing” if Eligibility Outcome is blank, but the Initial Eligibility Date is available or If both the Eligibility Outcome and Initial Eligibility Date is blank. | Profile: Student Info, Referrals Part B Profile | {EligOutcome} {InitialEligibilityDate} |
Initial IEP Date | Display the Initial IEP Date. If the student's Eligibility Status is “Eligible” and no date is populated as the Initial IEP Date, the report displays “Missing” in red font. | Profile: Student Info, Referrals Part B Profile | {Initial IEP Date} {EligibilityOutcome} |
Was IEP Completed by 3rd Birthday? | Indicates if the student received their initial IEP before or on their third birthday. Displays Yes or No accordingly. | Profile: Special Education Part B, Initial IEP Before 3rd Birthday? | {InitialIEPby3} |
Exclude: Part C to B Delay Reason Provided by LEA | The system will display "Exclude:" plus the delay reason if applicable and if the delay reason is not "LEA Delay". If the answer is "no" for "was IEP completed by third birthday" and there is no data in this field, the system should display "Missing" in red font. | Student>Special Education Part B> {PartCtoBDelayReason} | {PartCtoBDelayReason} |
Exclude: Parent Consent Denial | Parents denied consent for Part B evaluation on or before the student's third birthday. If the field does not apply, it should be blank, or it should be "Exclude: Parent Consent Denial" if it does. | Profile: Student Info, Referrals Part B Profile | {ExcludeParentConsDenial} |
Exclude: Referral Discontinuation | The student had a referral discontinuation on or before the student's third birthday. The field is blank if it does not apply or "Exclude: Referral Discontinuation" if it does apply. | Profile: Student Info, Referrals Part B Profile | {ExcludeReferralDisc} |
Exclude: Not Eligible for Part B | The student was found to be ineligible for Part B services on or before the student's third birthday. The field is blank if it does not apply or "Exclude:Not Eligible for Part B" if it does apply. | Profile: Student Info, Referrals Part B Profile | {ExcludeNotEligiblePartB} |
Exclude: Eligibility Parental Delay Provided by LEA | The system will display "Exclude: Parental Delay" if the reason for the delay in eligibility determination is "Parental Delay" and the IEP was not completed by the third birthday. Other eligibility delay reasons do not apply and are ignored. | Profile: Student Info, Referrals Part B Profile | {InitReasonforDelay} {InitialIEPby3} |
Exclusion Date | The date on which the exclusion event occurred | Calculated Field | {ExcludeParentDenialAPR12} {ExcludeRefDiscontiAPR12} {ExcludeNotEligAPR12} |