APR 12 Early Counts
This report includes information for APR 12, which is part of the Annual Performance Report required by the Individuals with Disabilities Education Act (IDEA). It looks at how well schools help children move from early intervention services (Part C) to preschool special education services (Part B) by the time they turn three. The report shows if these transitions happen on time and helps track how well the process works.
Submission requirements
This report includes:
Students who turned three years old during the reporting period. It looks at students whose third birthdays fall between the start and end dates of the report.
Students referred for special education with a reason of Initial Evaluation, out-of-state IEP, or Part C to Part B Transition. The referral must have happened on or before the child’s third birthday.
If the referral reason is either Initial Evaluation or Out-of-State IEP, the referral date must be completed by the child’s third birthday.
If the referral reason is Part C to Part B Transition, then the referral date is regardless of the child’s third birthday. We are only checking if the student has the referral records.
Both Active and inactive students are included, but duplicate inactive student profiles are removed when reports are combined.
Student counts for KPIs
This report allows you to calculate the following KPI metrics using the formulas provided
KPI | Data Format | Calculation Formula |
|---|---|---|
Timely C-to-B Transition Rate | % | Numerator: The number of unique Unique Student Identifiers (USIs) where "Was IEP Completed by 3rd Birthday?" = "Yes" and there are no exclusion reasons (however that gets finalized). Denominator: The number of unique USIs with no exclusion reasons (however that gets finalized). |
Number of Students with Timely C-to-B Transitions | # | The number of unique USIs where "Was IEP Completed by 3rd Birthday?" = "Yes," and there are no exclusion reasons. However, that gets finalized). |
Number of Students included in C-to-B Transition Metric | # | The number of unique USIs where there are no exclusion reasons. |
Number of Students Excluded | # | The number of unique USIs are there any exclusion reasons. |
Generate report
From the Reporting menu, choose Advanced reports.
Click Data reporting, then click Part B Federal Reporting.
Select APR 12 Early Counts as the report type.
Enter a Start Date and End Date manually or use the calendar icon for the reporting duration.
The process schedule configuration is explained in detail here.
Click Update Report with Values.
Drill-down report field description and criteria
Data Element | Description | Data Source | Database Field Name |
|---|---|---|---|
Reporting Year | The reporting year is defined as July 1 to June 30, with FFY19 covering the period from July 1, 2019, to June 30, 2020. | N/A (Calculated report field) | N/A (Calculated report field) |
Start Date and End Date | Display the year parameters. The system shows the reporting year for the Actual Eligibility Due Date or the Projected Eligibility Due Date, which falls between the reporting Start and End dates. In the process schedule configuration, we must enter the Start and End Dates and select the processing method as Process report now in the foreground. Then, we need to click the Accept schedule changes button. | NA. Picked from drop-down. | NA |
Student USI | The system displays the student's USI number. | Profile: Demographics Part B, USI | {StateID} |
Student First Name | The system displays the student’s first name. | Profile: Demographics Part B, First Name | {FirstName} |
Student Last Name | The system displays the student’s last name. | Profile: Demographics Part B, Last Name | {LastName} |
Attending School | Displays the name of the school the student is attending. | Profile: Student Information, | {EnrollmentSchool} |
Was IEP Completed By 3rd Birthday? | Indicates if the student received their initial IEP before or on their third birthday. Displays Yes or No accordingly. | Profile: Special Education Part B, Initial IEP Before 3rd Birthday? | {InitialIEPby3} |
Part C to B Delay Reason Provided by LEA | Display the reason for the delay from Part C to Part B. | Student>Special Education Part B> {PartCtoBDelayReason} | {PartCtoBDelayReason} |
3rd Birthday. | The system will display the Third Birthday of the student | Profile: Student Info | {BirthDate} |