Notice of Change of Diploma Type

This page includes information about the new requirements for earning each diploma type and any changes to the coursework or assessments that students must complete to qualify for a particular diploma.

Notice of Change in Diploma Type

1. Select a student on the Students panel.

2. Click the Documents icon for the student.

3. From the Create New Document drop-down list, select Notice of Change in Diploma Type under Special Education Notices, and click Go.

4. Enter a Label/Comment and click New. Click Additional Settings to specify the year and sections to include.

5. In the Student Information section, the system auto-populates the following information:

   • From the Student Info/Demo Part B profile: 

     • Student

     • USI

     • DOB

   • From the LEA Entry/Exit Part B profile:

     • Grade

   • From the Special Education Part B profile:

     • Case Manager

     • Last Eligibility Meeting Date

     • Last IEP Annual Review Meeting Date

6. The document finalization date appears within the student information section once the document is finalized.

7. The system auto-populates the student’s full name and the parent or guardian names with Educational Rights selected in the Student Contacts Part B profile. The user must select one parent or guardian, and the system displays their address. When the user selects the Red Flag checkbox in the Student Info/Demo Part B profile, the parent or guardian addresses will be suppressed.

8. The system displays the student's name as Dear Parent/Guardian of <student name> within the letter when the Student Holds Educational Rights checkbox is not selected within the Student Info/Demo Part B profile.

9. The system displays the school official’s name, address, phone, and email from the Staff profile.

10. Click Save, Done Editing.

11. Finalize the document when completed. To finalize the document, click Set Document, select Status from Draft to Final, and then click Accept.