Prior Written Notice Exit

This page informs parents or guardians about their child exiting special education services. This notice must be provided to the parents at least 14 days before the child's last day of special education services.

Prior Written Notice – Exit from Special Education

1. Select a student on the Students panel.

2. Click the Documents icon for the student.

3. From the Create New Document drop-down list, select Prior Written Notice Exit under Special Education Notices, and click Go.

4. Enter a Label/Comment and click New. Click Additional Settings to specify the year and sections to include.

5. In the Student Information section, the system auto-populates the following information:

   • From the Student Info/Demo Part B profile: 

     • Student

     • USI

     • DOB

   • From the LEA Entry/Exit Part B profile:

     • Grade

   • From the Special Education Part B profile:

     • Case Manager

     • Last Eligibility Meeting Date

     • Last IEP Annual Review Meeting Date

6. Enter a date manually or select a date using the calendar icon.

7. The system auto-populates the parent or guardian names with Educational Rights selected in the Student Contacts Part B profile. The user must select one parent or guardian, and the system displays their address.

8. The system displays the student's name as Dear Parent/Guardian of <student name> within the letter when the Student Holds Educational Rights checkbox is not selected within the Student Education Part B profile. Otherwise, it displays the student's name as Dear <Student Name>.

9. Select an exit reason for the student. Upon finalization of the document, the date flows to the student’s Special Education Part B profile, Special Education Exit Date.

10. Enter a termination date manually or select a date using the calendar icon. Upon finalization of the document, the date flows to the student’s Special Education Part B profile, Special Education Reason.

11. The system provides the following three long stylized textboxes to enter descriptions:

    • Description of each evaluation procedure, assessment, record, or report used as a basis for the proposed or refused action

    • Description of other options considered by the IEP Team and reason(s) for rejecting those options

    • Description of other factors related to the proposal or refusal

12. The system displays the LEA name from the LEA Entry/Exit Part B profile.

13. The system displays the name of the student’s Case Manager indicated in the Special Education Part B profile. The Case Manager’s Works At school, work phone, and email address displays. The school’s address details are displayed from the Locations profile.

14. Click Save, Done Editing.

15. Finalize the document when completed. To finalize the document, click Set Document, select Status from Draft to Final, and then click Accept.

Document Delivery

The Document Delivery section provides the method and date the document was sent to the parent or guardian.

1. Within the Prior Written Notice Exit document, navigate to Document Delivery using the flyout menu.

2. Select a Mode of Delivery.

3. Enter a date manually or select a date using the calendar icon in the Date of Delivery field.

4. Click Save, Done Editing.