Prior Written Notice (PWN)

Prior Written Notice

1. Within the IEP document, navigate to Prior Written Notice using the flyout menu.

2. In the Student Information section, the system auto-populates the following information:

   • From the Student Info/Demo Part B profile: 

     • Student

     • USI

     • DOB

   • From the LEA Entry/Exit Part B profile:

     • Grade

   • From the Special Education Part B profile:

     • Case Manager

   • From the Special Education Part B profile:

     • Last Eligibility Meeting Date

     • Last IEP Annual Review Meeting Date

3. Enter a date manually or select a date using the calendar icon.

4. The system auto-populates the student's name as Dear Parent/Guardian of <student name> when the student is below 18. If the student is 18 and there is a document transfer of rights, the letter will be addressed to Dear <Student's Name>.

5. The system auto-populates the name of the local educational agency (LEA) the student attends and the student.

6. Select the appropriate option from the drop-down lists to create a PWN before it proposes or refuses to initiate or change the identification, evaluation, educational placement (including service location), or the provision of free and appropriate public education (FAPE) to the student.

7. Type additional details in the following long stylized text boxes:

   • Description of the proposed or refused action

   • Explanation of why the LEA is proposing or refusing the action

   • Description of each evaluation procedure, assessment, record, or report used as a basis for the proposed or refused action

   • Description of other options considered by the IEP Team and reason(s) for rejecting those options

   • Description of other factors related to the proposal or refusal

8. The system auto-populates the name of the school the student attends from the LEA Entry/Exit Part B profile. 

9. The system provides a hyperlink to the OSSE Procedural Safeguards website. 

10. The system displays the name of the student’s Case Manager indicated in the Special Education Part B profile. The Case Manager’s Works At school, work phone and email address displays. The school’s address details are displayed from the Locations profile.

11. Click Save, Done Editing.

Data Flow

Upon finalization of the IEP, the following data flow occurs: