Reasonable Efforts To Obtain Parental Consent

Reasonable Efforts To Obtain Parental Consent

1. Select a student on the Students panel.

2. Click the Documents icon for the student.

3. From the Create New Document drop-down list, select Reasonable Efforts To Obtain Parental Consent under Part B: Referral, and click Go.

4. In the Student Information section, the system auto-populates the following information:

   • From the Student Info/Demo Part B profile:

     • Student

     • USI

     • DOB

   • From the LEA Entry/Exit Part B profile:

     • Grade

   • From the Special Education Part B profile:

     • Case Manager

     • Last Eligibility Meeting Date

5. The system auto-populates the Date of referral from the student's latest Referrals Part B profile. The field is not editable.

6. The system calculates the First contact due date, which is the referral date plus ten business days (in-session days). The field is not editable.

7. The system calculates the date for the Complete reasonable efforts field, which is the referral date plus 30 calendar days. The field is not editable.

8. The system auto-populates the Date of parental consent for initial evaluation from the student's latest Referrals Part B profile. The field is not editable.

9. The system auto-selects the consent response from the student's Referrals Part B profile. The field is not editable.

10. Select a parent or guardian to add contact attempt details. The parent or adult student names appear from the student's Student Contacts Part B profile, where the Educational Rights checkbox is selected.

    • After selecting a parent or guardian, select a value for each of these fields:

      • Contact Date

      • Contact Type (When selecting Other, a textbox appears to describe the type.)

      • Contact Reason (When selecting Other, a textbox appears to describe the reason.)

      • Contact Method (User must select two different methods for the three contact dates. When selecting Other, a textbox appears to describe the method.)

      • Result/Notes

11. The system selects Yes as a default response for Were reasonable efforts completed within 30 days of referral? checkbox during the following scenarios:

    • A contact date record exists for all 3 records.

    • Each contact must occur within or equal to 30 calendar days (Calendar “In Session”) from the Referral date.

    • At least two Contact Methods should be unique.

    • Contact date values have unique day values.

    • There is at least one contact attempt where the contact occurred within or equal to 10 business days (Calendar “In Session”) from the Referral date.

12. The system calculates and selects a response for the Was parental consent completed within 30 days of the referral? checkbox.

    • The system selects Yes when the Date of parental consent for initial evaluation is less than 30 calendar days from the Date of referral.

    • The system selects No when the Date of parental consent for initial evaluation is greater than 30 calendar days from the Date of referral.

    • The system will not check Yes or No if there is no Date of parental consent for initial evaluation AND todays date is not greater than the date value in Complete reasonable efforts. This means that the due date is in the future.

13. Enter a date for the If parent requested delay in the process, indicate the date to resume the initial evaluation process field.

14. Click Save, Done Editing.

15. Finalize the document once completed. To finalize the document, click Set Document, select Status from Draft to Final, and then click Accept.

16. When the document is finalized, the document will update the student's Referrals Part B profile: Were Reasonable Efforts Completed within 30 days, Was Parental Consent Obtained within 30 days and Parent requested delay, date to resume process values.