RSMR - Summary
The Related Services Management Report (RSMR) – Summary is designed to compare the amount of time a related or consultation service is prescribed in a student’s IEP to the amount of time the service is actually delivered. The report uses service records entered by providers to track delivery against IEP commitments.
This report helps ensure that students receive services as outlined in their IEPs and supports compliance with federal and state requirements.
It enables school administrators and service coordinators to:
Monitor the accuracy and consistency of service delivery.
Evaluate whether students are receiving the services prescribed.
Manage staff workloads and address any gaps between planned and delivered services.
Submission requirements
This report includes students who received non-ESY consultation or related services during the specified reporting period. To be included, the service start and end dates must overlap with the reporting window, and the service type must be either Consultation or Related. Additionally, the service must have occurred while the student was still enrolled in the LEA or receiving special education services.
Generate report
From the Reporting menu, choose Standard Reports.
Click RSMR, then click RSMR - Summary.
Use the lookup function to select a Staff name. However, this field is not mandatory.
Enter a Start Date and End Date manually, or use the calendar icon to select the reporting duration.
Click Update Report with Values.
To review the latest data, click Refresh after opening the report in the application.
Report field description and criteria
Data Element | Description | Data Source (Profile/Form, Field Name) | Database Field Name |
|---|---|---|---|
Current Assigned Provider | Displays the service provider’s name. | IEP Services Part B profile | {@Staff.FirstName} {@Staff.MiddleName} {@Staff.LastName} {@Staff.Lineage.Description} {Staff:JN} |
USI | Displays the student's USI number. | Profile: Student Info/Demo Part B, Child USI | {StateID} |
Student Last Name | Displays the student’s Last name. | Profile: Student Info/Demo Part B, Student’s Name | {@CHARACTER(LastNam)} |
Student First Name | Displays the student’s First name. | Profile: Student Info/Demo Part B, Student’s Name | {(FirstName+" ")} |
Grade | Displays the student’s enrollment grade. | Profile: LEA Entry/Exit Part B, Grade | {EnrollmentGrade} |
Date of Birth | Displays the student’s birth date. | Profile: Student Info/Demo Part B, Date of Birth | {BirthDate} |
IEP Begin Date | The system displays the IEP date. | Profile: IEP Services Part B, IEP Date | {IEPDate:!} |
IEP End Date | Displays the Part B IEP End Date. | Profile: IEP Services Part B, IEP Date | {IEPDate:!} |
Special Education Exit Date | Contains the date the student exited special education. When there is a date value, the student's IEP flag will not be displayed. The date flows from the Prior Written Notice Exit document. | Profile: IEP Services Part B | {SpecialEducationExitDate} |
LEA Entry Date | The start date of the student’s enrollment overlaps with the IEP service period, based on RSMR reporting. | Profile: LEA Entry/Exit Part B, LEA Entry Date | {EnrollmentStartDateRSMR} |
LEA Exit Date | The exit date of the student’s enrollment overlaps with the IEP service period, based on RSMR reporting. | Profile: LEA Entry/Exit Part B, LEA Exit Date | {EnrollmentExitDateRSMR} |
Service Start Date | The system displays the IEP Service Begin Date. | Profile: IEP Services Part B, Begin Date | {SRVSStartDate:!} |
Service End Date | The system displays the IEP Service End Date. | Profile: IEP Services Part B, End Date | {SRVSEndDate:!} |
Location Per IEP | Displays if the service will be provided outside General Education or Inside General Education. | Profile: Part B IEP Services, Setting | {Setting} |
Prescribed Service | Displays the Related and Consultation Service prescribed on the Student’s IEP. For example: Occupational Therapy. Only the services that have a service record linked to them. | Profile: Part B IEP Services, IEP Service | {PrescribedService) |
Prescribed Amount (Min) | The system displays the IEP Service duration in Minutes per month. | Profile: IEP Services Part B, Duration Hours and Duration Minutes | Hours: {DurationHrs} |
Prescribed Amt per IEP Service Date Range (Min) | If Duration Hours or Duration Minutes is not empty, it multiplies 60 by Duration Hours and adds Duration Minutes. And it will add frequency minutes. | Profile: IEP Services Part B, Enrollment LEA Entry/Exit, | Calculated Field |
Total Prescribed Minutes for SY | The system displays the total number of minutes the student can receive the services within the IEP service date range, considering the number of hours and minutes and the frequency of the service (daily or weekly). Note: To calculate this field, the system will consider the LEA Calendar to deduct summer, weekends, and holidays from the numbers. | Profile: IEP Services Part B, Record that is linked to the service capture record | Calculated Field {StudentSpedExitDate}, |
Delivered Services Minutes | This represents the total number of minutes allocated to the student for the specific IEP service record. | Profile: IEP Services Part B, Service Records Part B | {DurHrsPartBSC}, |
Student Absent (Min) | The system displays the minutes for which the student was absent from the program. | Profile: IEP Services Part B, Service Records Part B | {DurHrsPartBSC}, |
Student Unavailable (Min) | The system displays the minutes for which the student was unavailable to attend the program. | Profile: IEP Services Part B, Service Records Part B | {DurHrsPartBSC}, |
School Closed (Min) | The system displays the minutes for which the school was closed during the program tenure. | Profile: IEP Services Part B, Service Records Part B | {DurHrsPartBSC}, |
Provider Unavailable (Min) | The system displays the minutes for which the program provider was unavailable to conduct the program. | Profile: IEP Services Part B, Service Records Part B | {DurHrsPartBSC}, |
% Services Completed | This value is equal to the Delivered Service Minutes divided by the total number of minutes a student was supposed to receive services per month. | Profile: IEP Services Part B, Completed | {Completed: M"SDX"} |
% Productivity | The value is calculated as follows: | Profile: Service Records Part B | {StudentSpedExitDate}, |