Students with Disabilities Snapshot Report
This report summarizes the status, progress, or outcomes of students with disabilities receiving special education services under Part B of the Individuals with Disabilities Education Act (IDEA). This report is similar to the Child Count report.
The report highlights the student records in the red colored text when there is missing data or corrections required for necessary student details around disability and special education needs or services.
Submission Requirements
This report lists all the students with an active IEP and being served under special education as of the Special Education Count Date and students not exited the special education program. The report captures data from the SWD Count Summary Part B profile. The Special Education Count Date is configured under Adminstration, Configuration, Profile Types, and Globals profile.
Student details displayed in the red color text indicate necessary details about the student’s disability, special education needs, or services that are missing in the system, and required corrections. If any details on the report other than the Student’s Middle Name, Dedicate Aide, Dedicated Aide Minutes, and Dedicated Aide Hours are missing, the report highlights the student record in red color text.
Generate Report
From the Reporting menu, choose Standard Reports.
Click Part B Federal Reporting, then click Students with Disabilities Summary.
Enter a Count Date manually or use the calendar icon.
Click Update Report with Values.
To review the latest data, click Refresh Data after opening the report in the application.
Report Field Description and Criteria
Data Element | Description | Data Source (Profile/Form, Field Name) | Database Field Name |
|---|---|---|---|
Special Education Count Date | The system displays the student’s count date for the collection. | Profile: SWD Count Summary Part B, Count Date | {CountDate} |
LEA Code | The system displays the student’s LEA code number. | Profile: SWD Count Summary Part B, LEA Code | {@EnrollmentDistrict.ID} |
LEA Name | The system displays the student’s attending LEA name. | Profile: SWD Count Summary Part B, LEA Name | {EnrollmentDistrict} Name {NAME} |
School Code | The system displays the student’s school code. | Profile: SWD Count Summary Part B, School Code | {EnrollmentSchool} ID |
School Name | The system displays the student’s attending school name. | Profile: SWD Count Summary Part B, School Name | {EnrollmentSchool} |
School Type | The system displays the student’s school type. | Profile: SWD Count Summary Part B, School Type | {SchoolType} |
Student ID | The system displays the student’s ID number. | Profile: SWD Count Summary Part B, Student ID | {ID} |
USI | The system displays the student’s USI number. | Profile: SWD Count Summary Part B, USI | {StateID} |
First Name | The system displays the student’s first name. | Profile: SWD Count Summary Part B, First Name | {FirstName} |
Middle Name | The system displays the student’s middle name. | Profile: SWD Count Summary Part B, Middle Name | {MiddleName} |
Last Name | The system displays the student’s last name. | Profile: SWD Count Summary Part B, Last Name | {LastName} |
Gender | The system displays the student’s gender. | Profile: SWD Count Summary Part B, Gender | {Gender:!F"PartB"} |
Age At Audit | The system displays the student’s age on the count date. | Profile: SWD Count Summary Part B, Age At Audit | {AuditAge} |
Date Of Birth | The system displays the student’s birth date. | Profile: SWD Count Summary Part B, Date of Birth | {BirthDate} |
Grade | The system displays the student’s grade. | Profile: SWD Count Summary Part B, Grade | {Grade} |
Primary Disability Code | The system displays the student’s primary disability code. | Profile: SWD Count Summary Part B, | {PrimDisability.code} |
Primary Disability | The system displays the student’s primary disability. | Profile: SWD Count Summary Part B, Primary Disability | {PrimDisability} |
Dedicated Aide | The system displays Yes if the student has a dedicated aide. Else display No. | Profile: SWD Count Summary Part B, Dedicated Aide | {StudentAide:+"YES"} {StudentAide:-"NO"} |
Dedicated Aide Minutes | The system displays how many minutes the student has a dedicated aide in a day. | Profile: SWD Count Summary Part B, Dedicated Aide Minutes | {{DADurationMin:RF"Minutes"} |
Dedicated Aide Hours | The system displays how many hours the student has a dedicated aide in a day. | Profile: SWD Count Summary Part B, Dedicated Aide Hours | {DADurationHrs:RF"Hours"} |
Special Education Percentage | The system displays the percentage of time a student spends outside of the general education environment. | Profile: SWD Count Summary Part B, Percentage Outside GenEd Setting | {SpecEdPercent:R} |
General Education Percentage | The system displays the percentage of time a student spends inside of the general education environment. | Profile: SWD Count Summary Part B, Percentage Inside GenEd Setting | {GenEdPercent:R} |
Educational Environment | The system displays the Least Restrictive Environment (LRE) for students. | Profile: SWD Count Summary Part B, LRE Code | {LRECode} |
SPED Level | The system displays the student's special education rating (1 to 4). | Profile: SWD Count Summary Part B, SPED Level | {SpecialEdLevel:F"InUse"} |