Contact Records

A Contact Records Profile is essentially a log that documents all official communication attempts or interactions related to a student (or their parent/guardian) regarding Special Education services.

What’s the purpose of having a Contact Records Profile?

Ensures compliance with IDEA and Indiana DOE rules requiring documentation of communication efforts.
Provides an auditable history in case of disputes about whether parents were informed or involved.
Supports data exchange with state reporting systems to prove procedural timelines were met.

While capturing a Documents Delivery Record, the following fields are collected.

Field name	Description	Data flow	Source
Student Name	Name of the student as per the profile.	In	Auto-populated from student pickup
Contact Date	The Date and Time stamp at which the contact was made with the student.	Out	Picked up using either manual entry or a date picker.
Contact Method	The method used to make the contact.	Out	Choose from the given drop-down list.
Contact Staff Reference	The Staff who made the contact.	Out	Use the Lookup method to search and pick the Staff.
Result	Detailed report/synopsis of the contact meeting.	Out	Fill in the detailed report/synopsis of the contact meeting.
Source Document	The concerned document that contains the detailed report/synopsis of the contact meeting.	Out	Upload the document that contains the detailed report/synopsis of the contact meeting.