Electronic Communication Agreement

Also known as Parent Consent to Receive Electronic Documents.
Navigate to Search Student, My Home Page, Documents Section, then Parent Consent to Receive Electronic Documents.

In compliance with Article 7 regulations and the Individuals with Disabilities Education Act (IDEA) Schools must provide parents with special education documents. The Parent Consent to Receive Electronic Documents allows parents or guardians to opt in to receive these documents electronically, rather than in paper format.

This feature enables schools to securely deliver IEPs, notices, and other special education-related documents via email or other electronic means. Electronic delivery improves accessibility, reduces paperwork, and ensures timely communication.

Key features

Consent-Based Delivery – Parents must provide explicit consent before electronic document delivery begins.
Withdrawal Option – Parents can revoke their consent at any time and request paper copies.
Compliance – Ensures adherence to federal and state regulations governing special education records.

How it works

Parent Provides Consent – Schools obtain signed consent from parents, either digitally or via a paper form.
Electronic Delivery Activated – Once consent is recorded, parents receive special education documents electronically.
Ongoing Management – Parents can update their preferences or withdraw consent at any time through the system.

System integration

The Eligibility Records Profile includes an option to track parent consent status.
Schools can configure delivery preferences within the SPED system.

Student Information

This section shows the basic information required to identify the student.

The following table shows the fields that are displayed on the screen.

Field Name	Description	Data Flow	Source
Student	Name of the student.	In	Pre-populated from the Student profile and IEP cover page.
STN	Student Testing Number	In	Pre-populated from the Student profile and IEP cover page.
Date of Birth	Date of Birth of the Student as per the records	In	Pre-populated from the Student profile and IEP cover page.
School	Name of the school the student is enrolled in	In	Pre-populated from the Student profile and IEP cover page.

Letter body text and Parental consent

The first part of this section is the core content of the communication. The letter content is mostly boilerplate. However, school management may adjust the wording on a case-by-case basis and modify it as needed.

The second part involves the parents providing their consent. For this, they must select either of the following two checkboxes to indicate which method the parents will use to sign the document.

Parents will sign a paper copy
- In this case, the document is sent physically through postal mail, Courier, Facsimile, or Hand Delivery.
  - Once the document is ready and has been sent to the parents, an administrator or school staff member records these details in a log.
  - Since sending the document to the parents might require several attempts, this log can have multiple entries.
Parents will sign digitally
- In this case, the document is sent electronically, either by email or through an online link.

However, a parent can choose to approve or deny the consent by selecting either of the checkboxes for Parent Refusal.

Mail or Courier Tracking Log

This section logs the attempts to send a physical copy of the document to the Parents for signature. The form appears by default on the page load for the first entry in the log.

The following table shows the fields related to delivery attempts made on the Notice of Re-Evaluation document.

Field Name	Description	Data Flow	Source
Date of Delivery	The date on which the parents were contacted for the consent.	Out	An Administrator or a school staff member fills in these details while creating the notice.
Mode of Delivery	The mode used to connect with the parents is to seek consent.	Out	An Administrator or a school staff member fills in these details while creating the notice.
Parent’s Response	The response the parents gave.	Out	An Administrator or a school staff member fills in these details while creating the notice.
Parent’s Response Date	The date on which the parent responded to the consent.	Out	An Administrator or a school staff member fills in these details while creating the notice.

To add another entry in the log, click on either theor icon. A new set of following fields appears for you to fill.

You can also shuffle the hierarchy of the disabilities added in any sequence.

To move a disability upwards in the list, use the icon.
Likewise, to move a disability downwards in the list, use the icon.

You can also delete any disability from the list by clicking theicon.