Evaluation Report

An Evaluation Report is a detailed document that outlines the findings of a student's assessment to establish their eligibility for special education services under federal law (IDEA) and the Indiana Department of Education.

This report is a vital resource for educators and parents, highlighting the student's distinct learning capabilities. It plays a crucial role in shaping an educational program tailored to provide the necessary support for the student's success.

Student Information

The following table outlines the fields for building a Student Profile.

Field Name	Description	Data Flow	Source
Student	Name of the student for whom the report is being generated.	In	This information is auto-populated based on the student records.
STN	Student Test Number	In	This information is auto-populated based on the student records.
Birth Date	The date of Birth of the student is used to determine the age.	In	This information is auto-populated based on the student records.
School	The name of the school in which the student is currently enrolled.	In	This information is auto-populated based on the student records.
Current Grade	The grade in which the student is currently enrolled.	In	This information is auto-populated based on the student records.
Gender	The gender of the student.	In	This information is auto-populated based on the student records.
Evaluation Type	The type of evaluations that might be conducted on the student.	In	This information is auto-populated based on the student records.

Guardian Information

You can add multiple Guardian Records.

Field Name	Description	Data Flow	Source
Parent/Guardian	Name of the student’s parent or guardian.	Out	Select from the Drop-down list, auto-populated based on the student records.
Relationship	The relationship of the parent or guardian to the student.	In	This information is auto-populated based on the student records.
Business Phone	The parents’ or guardians’ business or work phone contact.	In	This information is auto-populated based on the student records.
Home Phone	The parents’ or guardians’ home phone contact.	In	This information is auto-populated based on the student records.
Mobile Phone	The parents’ or guardians’ Mobile Phone contact.	In	This information is auto-populated based on the student records.
Address	The parents’ or guardians’ address.	In	This information is auto-populated based on the student records.
Email	The parents’ or guardians’ email.	In	This information is auto-populated based on the student records.

Evaluation Report Workflow

In this section, we capture whether the Evaluation Report is completed with the IEP Workflow or from outside the PowerSchool Special Programs system.

Field Name

Description

Data Flow

Source

The evaluation report is being completed outside of the system

Select this checkbox if the evaluation reports are being filled and generated outside of the Power School Special Programs system.

Note: In such cases, the workflow directly uploads the final report.

Out

The selection of the checkbox defines the progression of the workflow for creating the Evaluation Report.

Reason for Referral

This section elaborates in detail, why the student has been referred for specific evaluation.

Background Information

This section covers students' educational backgrounds.

Synthesized Summary and Conclusions

The section captures the analysis of the tests and evaluations conducted.

For the Background Information and Synthesized Summary and Conclusions sections, the details can be captured as written text in the space provided alongside the field. The text field also supports spell check on the inserted text.

You can also import the text from another document using the Statement Bank Icon (). Alternatively, click the Speak Text Icon () to record a voice-over narration.

When the page loads, the following sections are marked with a pink Background. However, once the textbox is filled, it turns yellow.

Reason for Referral
Background Information
Synthesized Summary and Conclusions
Autism Spectrum disorder (ASD)

Should the ASD Alignment Certification document be included with the Education Evaluation Report?

Answer in YES or NO, if the Autism Spectrum Disorder (ASD) report has to be uploaded along with the evaluation report as well.

An ASD Alignment Certification generally refers to a certification program that ensures a person, educational program, or system is aligned with best practices for supporting students with ASD. This certification typically focuses on providing educators, administrators, or organizations with the knowledge and tools to deliver effective, evidence-based interventions for students with ASD.

The ASD report must be provided and confirmed by a school district's LEA.

Evaluation Report Workflow

If the evaluation reports are generated outside of the Special Programs system, none of the sections within the Reasons for Referral apply.
The system prompts you to upload the completed Evaluation Report.

Field Name	Description	Data Flow	Source
Upload the externally completed Evaluation Report here	This is a file upload utility where the externally generated evaluation report is uploaded into the system.	Out	Use the Browse and File Upload utility to insert the PDF document into the system.