General Education Student
A General Education Student Profile serves as the foundation for any educational and special education tracking. It contains core demographic, enrollment, and academic information about a student before any special education services are considered.
A General Education Student Profile is a digital record that includes the student’s:
Personal details
Enrollment information
School assignment
Grade level
Language and ethnicity data
Attending school information
It ensures that the student exists in the system before being evaluated or considered for SpED services.
The General Education Student Profile is the anchor for all additional data: IEPs, evaluations, interventions, and services.
It is usually synced from a Student Information System (SIS) and must exist before a student can be added to SpED modules.
Field name | Description | Data flow | Source |
|---|---|---|---|
ID | Internal system-generated student ID. | In | Auto-populated from the student profile. |
State ID | Indiana's unique student identifier from the Data Exchange system or state SIS | Out | Manually entered in the given text field. |
Last Name | Student’s legal last name | In | Auto-populated from the student profile. |
First Name | Student’s legal first name | In | Auto-populated from the student profile. |
Middle Name | Student’s legal middle name; often useful for state matching or formal documentation. This is an optional field. | Out | Manually enter in the text field. |
DOB | Date of birth. This information drives grade placement and age-related eligibility rules for Special Education services. | Out | Use the date picker to manually enter a date. |
Grade | Current enrolled grade. This information is required for state reporting and many IEP components. | Out | Use the drop-down list to manually pick the grade. |
Gender | Gender identity; often required for statistical/state reports | Out | Use the drop-down list to manually pick the gender. |
Language | Primary/home language: crucial for identifying ELL students and service needs | Out | Use the drop-down list to manually pick the language. |
Attending School | The physical school attended by the student. | In | Fetched using the lookup feature |
Responsible School | The school/district is legally responsible for delivering and funding the student’s services | In | Fetched using the lookup feature |
Attending vs. Responsible School — What’s the Difference?
Attending School: Where the student physically receives instruction (may be a charter or magnet school).
Responsible School: The LEA that has legal responsibility for the student (especially in special education funding and IEP decisions).