A General Education Student Profile serves as the foundation for any educational and special education tracking. It contains core demographic, enrollment, and academic information about a student before any special education services are considered.
A General Education Student Profile is a digital record that includes the student’s:
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Personal details
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Enrollment information
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School assignment
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Grade level
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Language and ethnicity data
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Attending school information
It ensures that the student exists in the system before being evaluated or considered for SpED services.
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The General Education Student Profile is the anchor for all additional data: IEPs, evaluations, interventions, and services.
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It is usually synced from a Student Information System (SIS) and must exist before a student can be added to SpED modules.
|
Field name |
Description |
Data flow |
Source |
|---|---|---|---|
|
ID |
Internal system-generated student ID.
|
In |
Auto-populated from the student profile. |
|
State ID |
Indiana's unique student identifier from the Data Exchange system or state SIS |
Out |
Manually entered in the given text field. |
|
Last Name |
Student’s legal last name |
In |
Auto-populated from the student profile. |
|
First Name |
Student’s legal first name |
In |
Auto-populated from the student profile. |
|
Middle Name |
Student’s legal middle name; often useful for state matching or formal documentation. This is an optional field. |
Out |
Manually enter in the text field. |
|
DOB |
Date of birth. This information drives grade placement and age-related eligibility rules for Special Education services. |
Out |
Use the date picker to manually enter a date. |
|
Grade |
Current enrolled grade. This information is required for state reporting and many IEP components. |
Out |
Use the drop-down list to manually pick the grade. |
|
Gender |
Gender identity; often required for statistical/state reports |
Out |
Use the drop-down list to manually pick the gender. |
|
Language |
Primary/home language: crucial for identifying ELL students and service needs |
Out |
Use the drop-down list to manually pick the language. |
|
Attending School |
The physical school attended by the student. |
In |
Fetched using the lookup feature |
|
Responsible School |
The school/district is legally responsible for delivering and funding the student’s services |
In |
Fetched using the lookup feature |
Attending vs. Responsible School — What’s the Difference?
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Attending School: Where the student physically receives instruction (may be a charter or magnet school).
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Responsible School: The LEA that has legal responsibility for the student (especially in special education funding and IEP decisions).