Program Association Profile
Every student is enrolled in a specific educational program, and these details are recorded to monitor the program's progress and success. If a student decides to leave the program unexpectedly, the reasons for their departure and relevant details are documented for compliance purposes.
To navigate to the Program Association Profile:
On the menu, click Search, then click Students.
Search for a student using ID, Last Name, or First Name. Alternatively, click on the Profile icon for a student name from Select Recent Student.
Click Student Information and from the fly-out menu, select Program Association.
This page shows a table with all existing Program Association Profiles already saved in the system. From here, you can View, Edit, or Delete an existing profile.
Click on the magnifier icon to open the Program Association Profile in read-only mode.
Click on the pencil icon to edit the Program Association Profile.
Click the X to delete. Click Ok to confirm deletion.
Click Add New Program Association to add a new Profile.
When the page loads, all mandatory fields in this section are highlighted with a yellow background. If these fields are left unfilled at the time of form submission, they will then be indicated with a pink background.
Program Association Profile
This section provides general program details related to the student’s enrollment in the special education program.
Field Name | Description | Data Flow | Source |
|---|---|---|---|
School ID | School ID at which the student is enrolled. | In | This is picked from the Student’s SIS record. |
Program Enter Date | The date on which the student was enrolled. | Out | Use the date picker to define the date. |
Program Exit Date | The date on which the student quit the program | Out | Use the date picker to define the date. |
Program Category | Select the Program Category in which the student has enrolled. | Out | Select from the dropdown. |
Program Name | Based on the Program Category Selected, the Program Name list gets auto-populated. Also, note that this field remains hidden when the page loads and shows only when the Program Category has been selected. | In | Select from the dropdown. |
Location | The location where the student has enrolled in the course. | In | Use the lookup field to select the desired value from search results. |
Program Exit Reason | The reason why the student ended their program. | Out | Select from the dropdown. |
Workflow Steps
Identify Student: Locate the student’s profile to access their special education details.
Review Data: Review the pre-filled information, if applicable, for accuracy and updates.
Input/Update Fields: Enter new details or adjust existing data within the provided fields for each section.
Validation: Confirm all mandatory fields are completed.
Save: Click Accept Changes to save and apply updates. To discard any changes, click Cancel Editing.