Special Education Program Profile

The Special Education Program Profile is a structured form designed to track and manage student enrollment, eligibility, and progress in special education programs. It ensures compliance with the Individuals with Disabilities Education Act (IDEA) regulations and assists administrators in maintaining accurate records for educational planning and reporting.

This profile captures essential data, including program details, eligibility criteria, timelines for Individualized Education Programs (IEPs), disability classifications, and compliance tracking.

To navigate to the Special Education Program Profile:

On the menu, click Search, then click Students.
Search for a student using ID, Last Name, or First Name. Alternatively, click on the Profile icon for a student name from Select Recent Student.
Click Student Information and from the fly-out menu, select Special Education Program Profile.

This page shows a table with all existing Special Education Program profiles already saved in the system. From here, you can View, Edit, or Delete an existing profile.

Click on the magnifier icon to open the Program Association Profile in read-only mode.
Click on the pencil icon to edit the Program Association Profile.
Click the X to delete. Click Ok to confirm deletion.
Click Add New Program Association to add a new Profile.
Click Add New Special Education Program to add a new Program.

When the page loads, all mandatory fields in this section are highlighted with a yellow background. If these fields are not completed at the time of form submission, they will be marked with a pink background.

Program Association Profile

Program Association Profile

This section provides general program details related to the student’s enrollment in the special education program.

Field Name	Description	Data Flow	Source
School ID	School ID at which the student is enrolled.	In	This is picked from the Student’s SIS record.
Program Enter Date	The date on which the student was enrolled.	Out	Use the date picker to define the date.
Program Exit Date	The date on which the student quit the program	Out	Use the date picker to define the date.
Program Category	Select the Program Category in which the student has enrolled.	Out	Select from the dropdown.
Program Name	Based on the Program Category Selected, the Program Name list gets auto-populated. Also, note that this field remains hidden when the page loads and shows only when the Program Category has been selected.	In	Select from the dropdown.
Location	The location where the student has enrolled in the course.	In	Use the lookup field to select the desired value from search results.
Program Exit Reason	The reason why the student ended their program.	Out	Select from the dropdown.

Special Education

This section focuses on eligibility, IEP details, and compliance timelines for students receiving special education services.

Overview	Description	Data Flow	Source
Education Setting	Defines the type of learning environment the student is placed in (e.g., resource room, self-contained classroom, inclusion setting).	Out	Filled by a SpED Administrator or School Official.
Initial IEP Consent Date	The date when parents or guardians consented to the IEP to be implemented.	Out	Filled by a SpED Administrator or School Official.
Special Education Exit Date	Documents the date when a student exited special education services.	Out	Filled by a SpED Administrator or School Official.
Special Education Exit Reason	Documents the reason why a student exits special education services.	Out	Filled by a SpED Administrator or School Official.
Least Restrictive Environment	Ensures students are placed in a setting that allows maximum possible participation in a general education environment.	Out	Filled by a SpED Administrator or School Official.
IDEA Eligibility	Indicates whether the student qualifies under IDEA regulations.	Out	Filled by a SpED Administrator or School Official.
Timeline Circumstances/ Delay	Records any delays in evaluation or services, aligning with legal compliance.	Out	Filled by a SpED Administrator or School Official.
Timeline Compliance	Specify the record whether compliance about adhering to the timelines was met or not.	Out	Filled by a SpED Administrator or School Official.
Most Recent Annual Review Date	Specify the date on which the most recent Annual IEP review happened.	Out	Filled by a SpED Administrator or School Official.
Most Recent Evaluation Date	Specify the date on which the most recent IEP meeting happened.	Out	Filled by a SpED Administrator or School Official.
Date Initial Consent Received from Parent	The date on which the first consent was received from the parent.	Out	Filled by a SpED Administrator or School Official.
First Steps Transition Date	Marks when a child transitions from early intervention (Part C) to preschool special education (Part B).	Out	Filled by a SpED Administrator or School Official.
Primary Disability	Specifies the initial disability diagnosed by the student, which determines the necessary accommodations and services.	Out	Filled by a SpED Administrator or School Official.
Secondary Disability	Specifies the additional disability diagnosed in the student, which determines the necessary accommodations and services.	Out	Filled by a SpED Administrator or School Official.
Current IEP Start Date	The date on which the Individualized Education Program (IEP) was initiated.	Out	Filled by a SpED Administrator or School Official.
Current IEP End Date	The date on which the Individualized Education Program (IEP) ended or was terminated.	Out	Filled by a SpED Administrator or School Official.

Workflow Steps

Identify Student: Locate the student’s profile to access their special education details.
Review Data: Review the pre-filled information, if applicable, for accuracy and updates.
Input/Update Fields: Enter new details or adjust existing data within the provided fields for each section.
Validation: Confirm all mandatory fields are completed.
Save: Click Accept Changes to save and apply updates. To discard any changes, click Cancel Editing.