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Model Description

This document describes the PowerSchool Special Programs Massachusetts (MA) state model and provides documentation to help you sell, implement, and support this product.

When there is a "Software menu path" link in a section, you can click that link to go to the corresponding location in your model software, provided you have the proper login and security access.

Modules Available

The following modules are available and are individually licensed:

  • Special Education

  • Section 504

  • Gifted

  • English Language Learners (ELL)

  • Response to Intervention (RTI)

Document Templates

From the main menu, select Administration, select Configuration, and then select Document Templates.

The MA state model includes the following document templates:

Evaluation

  • Evaluation Consent Form

  • SpEd Elig/Initial & Reevaluation Determination

  • Extended Evaluation Form

  • SLD Evaluation

Notices and Letters

  • Meeting Invitation

  • Notice of Proposed Action

  • Notice of Refusal

IEP

  • Administrative Data Sheet

  • Individualized Education Program

  • IEP Amendment

  • Educational Environment/Placement - PL2: 6-21-year-old

  • Educational Environment/Placement - PL2: 3-5-year-old

  • IEP Excusal Form

  • Placement Consent Form - PL1: 3-5-year-old

  • Placement Consent Form - PL1: 6-21-year-old

  • Primary Disability/Level of Need - PL3: 3-21-year-old

  • Manifestation Determination Review

  • Summary of Student Performance

Other

  • Attendance Sheet

  • Authorization for Release/Exchange of Information

  • Chapter 688 Student Referral Form

  • MCAS Accommodation 20 Cover Sheet

  • Accommodation Refusal

  • Educational Assessment

  • Notification of Intent to Seek Approval

  • Medicaid Notice - Consent

  • Medicaid Service Documentation

  • Request for Waiver of Assessment(s)

Section 504

  • Written Notice/Consent

  • Section 504 - Eligibility

  • Section 504 - Meeting Notice and Invitation

  • Section 504 - Plan

  • Parents Rights

  • Section 504 - Manifestation Determination Review

Gifted

  • Permission to Evaluate - Gifted

  • Notice of Intent to Reevaluate

  • Invitation to Participate in a Gifted Team Meeting

  • Notice of Recommended Assignment

  • Gifted Written Report (GWR)

  • Gifted Individualized Education Plan (GIEP)

ELL

  • Home Language Survey

  • Placement Forms

  • ELL Home Language Survey

  • ELL Standardized Testing Accommodations

  • ELL Reclassification Form

  • ELL Individualized Learning Plan

  • ELL Parent Notice

  • ELL Opt-Out Form

RTI Process

  • Parent Letter for Intervention (Entrance)

  • Parent/Guardian Invite High School

  • Parent/Guardian Invite Elem & MS

  • Student Interview (For Students 10 years old and older)

  • Student Observation Form (RTI)

  • Developmental & Social History

  • Group Instruction Plan Record

  • Individual Instruction Plan

  • Tier lll Meeting Request

  • Initial Tier lll Meeting Summary

  • Tier lll Instructional Plan

  • Parent Letter Intervention (Exit)

Other

  • Authorization for Release/Exchange of Information

Profile Types

From the main menu, select Administration, select Configuration, and then select Profile Types.

The MA state model includes the following profile types:

Classes

  • Class Student Roster

  • Class Staff Roster

Districts

  • Locations

Globals

Locations

  • Classes

  • Alternate Staff Locations

Staff

  • Caseload

  • Service Records

  • Class Staff Roster

  • Alternate Staff Locations

  • Supervisors

Students

  • ELL Student Demographics/Academic History

  • Special Education Information

  • Student ELL/ESOL Data

  • Service Delivery

  • ELL Testing Profile

  • Medical

  • RTI

  • Reporting

  • RTI - Grades

  • Section 504

  • Gifted

  • Access

  • Accommodations

  • Areas Of Concern

  • Consultations

  • Contact Logs

  • Document Deliveries

  • Elem Grades

  • Grades

  • Service Records

  • Services in GEClassroom

  • Services in Other Setting

  • Student Guardians

  • Student Contacts

Model Reports

The MA state model includes the following reports:

Standard Reports

From the main menu, select Reporting, and then select Standard Reports.

Accommodations Reports

  • IEP MCAS 2.0 Accoms Report

  • IEP MCAS 2.0 Accoms Report - Frequent Breaks

  • IEP MCAS 2.0 Accoms Report - OH2

  • IEP MCAS Accoms and Universal Features Master

  • IEP MCAS Accoms Report

  • Testing Accommodations - All

Compliance Management, then School-wide

  • IEP MCAS 2.0 Accoms Report - CH

  • IEP MCAS 2.0 Accoms Report - EB

  • IEP MCAS 2.0 Accoms Report - OH

DocuSign

  • DocuSign Status Report

ELL Reports

  • ELL Students by School & Grade

  • ELL Students Report

  • Systemwide Country Report

  • Systemwide Spoken Languages

Integration Support Documents

  • MA Special Education Data File Layout

  • Staff Listing

  • Student Listing

PARCC

  • PARCC Export Report

PowerSchool Export

  • PowerSchool Alert Export

  • PowerSchool State Reporting Export

  • PowerSchool State Reporting Export EvaluationDate

Sample All Staff

  • Caseload List by Building

  • IEP Due Dates - by Caseload

  • IEPs and ReEvals by Building Color Coded

  • IEPs and ReEvals by Building next 45 days

  • Initials - By Building (next 45 days)

  • ReEval Due Date - by Building

Sample Compliance Reports

  • Student Demographics Record

  • Student Special Education Graduation Requirement

Service Capture

  • Completed Services

  • Medicaid Authorization and Medicaid Eligibility

  • Medicaid Eligibility with No Authorization

  • Service Capture - Consultative (Grid A)

  • Service Capture - General Education (Grid B)

  • Service Capture - Other Services (Grid C)

  • Service Capture Export

  • Student Service Report

  • Summary Report (Records for Coordinator Approval)

State Reporting

  • Age 6 Report

  • Circuit Breaker Report

  • SIMS

  • SIMS Diagnostic

Support

  • 30 and 45 Days Calculation

Public Student Reports

  • Disability by Ethnicity

  • Disability by Gender

  • Disability by Grade

  • Exit Students of the District

  • Gender/Race

  • Graduation

  • IEP Workflow Compliance

  • IEP Workflow Compliance - Annual Review

  • IEP Workflow Compliance - Reevaluation

  • Students Exit from Special Education

  • Timeframe Between Evaluation and Identification

Public Service in GEClassroom Reports

  • General Ed Services: Count By School

  • General Ed Services: This School Year

Public Service in Other Setting Reports

  • Services in Other Settings: Count By School

  • Services in other Settings: This School Year

Public Document Reports

  • Data Point - All

  • Data Point - Blank or greater than 14 days

Advanced Reports

This state model does not include any Advanced Reports.

Keyword Tables

From the main menu, select Administration, select Configuration, and then select Keyword Tables.

Keyword table values are primarily populated from state reporting values. This includes fields such as race, ethnicity, location, disability, exit reasons, so on and so forth.

  • System administrators cannot edit fields required for state reporting in the state reporting profiles.

  • System administrators can edit keyword tables that are not required for state reporting.

The MA state model includes the following editable keyword tables:

Name

Description

ACCESSLanguageType

ACCESS Language Type.

AssessAccommodations

Assess Accommodations for state assessments.

CalendarTracksTable

Calendar tracks for the district used to define calendar days.

ClassTypeTable

Indicates all the class types used in a district. This includes but is not limited to mainstream, bilingual, basic skills, and special education class types.

CountryTable

Contains an entry for each country of origin (for students).

CountyTable

Contains one entry for each county in the state.

Curriculum

Curriculum

dailyHoursContact

Daily Hours of Contact.

DeliveryModes

Modes of Delivery for notices.

DiagnosisCodes

Diagnosis Codes.

Disability504

504 Disability.

ELLProgram

English Language Learner Program.

ELLTier

Tiers for English Language Learner Program.

ESOLAltProgram

English as a Second Language Alternative Programs.

ESOLEngProf

English as a Second Language English Proficiency.

EthnicTable

Contains an entry for each ethnic designation.

EvalProcedures

Evaluation Procedures.

EvaluationTool

Evaluation Tool.

ExitReasonTable

Contains an entry for each reason a student may exit a program or end their enrollment.

Five04Disabilities

504 Disabilities.

Frequency

Frequency.

FrequencyPlanRTI

Frequency of RTI Plan.

GoalSubjects

Goal Subjects.

GradeTable

Contains an entry for each grade.

InstModel

Model of Instruction.

LangOfService

Language of Service.

LanguageFrequency

Frequency of Language.

Languages

Possible Languages.

LEPStatuses

LEP Statuses.

MarkingPeriodTable

Delineates the marking periods in use by a school district.

MeetingPurpose504

Section 504 - Meeting Notice and Invitation.

MethodContactLog

Method of Contact for Contact Logs.

NativeLanguageTable

Contains an entry for each native language.

ParentResponses

Parent Responses.

PhoneTypes

Types of Phone numbers.

Presentation_ELL

Presentation Accommodations.

ProficiencyLevel

Proficiency Level.

ProgressIndicators

Progress Indicators.

ProgressMonitoringSchedule

Progress Monitoring Schedule Choices.

ProgressReportingKeyword

Progress Reporting Keyword.

ProviderTitle

Provider Title.

Relationship

Other relationships.

Response_ELL

English Language Learner Response Accommodations.

RTIGroupNamesTable

RTI Group Names Table.

Services

Services.

Setting_ELL

English Language Learner Program Setting Accommodations.

SpGoalFocus

Specific Goal Focus.

StaffCredentialsOptions

Options for Staff Credentials.

StaffPositions

Contains an entry for each position a staff may have.

StateAssessment

State assessments.

StateTable

Contains an entry for each state.

Strategies

Strategies.

SubtestCOGAT

SubtestCOGAT

SubtestCRCT

SubtestCRCT

SubtestEOCT

SubtestEOCT

SubtestGHSGT

SubtestGHSGT

SubtestGHSWT

SubtestGHSWT

SubtestGKIDS

Subtest for GKIDS

SubtestITBS

SubtestITBS

SubtestITBS_GAKIDS

SubtestITBS and GAKIDS

Tests_ELL

English Language Learner Program Tests.

TestType

Test Type.

Timeframe

Time frame.

TimingScheduling_ELL

Timing Scheduling for English Language Learner Program.

Special Features

The following special features enhance the overall MA state model:

  • State Standards

  • Revision feature

  • Active Document

  • Program icons/flags

  • Snippet

  • IEP at a Glance

  • Document Delivery

  • Contact Log

  • DocuSign (available for Special Education and 504 documents)

  • Goal Wizard

  • Transfer Package

  • PowerSchool SIS Unlimited Contacts Integration

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