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Model Description

This document describes the PowerSchool Special Programs Maryland (MD) state model and provides appropriate documentation to facilitate sales, implementation, and support for this product.

When a Software menu path link appears in a section, you can click it to access the corresponding location in your model software, provided you have the proper login and security access.

Modules Available

The following modules are available and are individually licensed:

  • Special Education

  • Response to Intervention (RTI)

  • Section 504

  • English Language Learners (ELL)

  • Gifted and Talented

  • Service Capture

Document Templates

Software menu path: Administration, Configuration, and then Document Templates

The MD state model includes the following documents:

RTI

  • Parent Letter for Intervention (Entrance)

  • Parent /Guardian Invite High School

  • Student Interview (For Students 10 & Older)

  • Parent /Guardian Invite Elem & MS

  • Student Observation Form (RTI)

  • Developmental & Social History

  • Group Instruction Plan Record

  • Individual Instruction Plan

  • Tier III Meeting Request

  • Initial Tier III Meeting Summary

  • Tier III Instructional Plan

  • Parent Letter Intervention (Exit)

Referral

  • Referral Process

Notices and Letters

  • Date Consent Granted

  • Meeting Process

  • Notice of Documents Provided for Parent Review

  • Informed Consent for Termination of Special Ed

  • Termination of Eligibility

  • Authorization for Release/ Exchange of Information

Evaluation/Eligibility

  • Comprehensive Evaluation Review

  • 60-Day Timeline Exception

  • Academic Assessment Report

  • Adapted Physical Education Assessment Report

  • Assessment Observation Checklists

  • Assessment Observations

  • Assistive Technology Assessment Report

  • Assistive Technology Process

  • Bilingual Academic Assessment Report

  • Bilingual Communication Assessment Report

  • Communication Assessment Report

  • Functional Life Skills Assessment Report

  • Occupational Therapy Assessment Report

  • Orientation and Mobility Assessment Report

  • Physical Therapy Assessment Report

  • Psychological Assessment Report

  • Vision Assessment Report

  • Vocational Skills Assessment Report

Special Education

  • State IEP

  • Maryland Summary of Performance

  • Extended School Year Process

  • Student IEP Information

  • Documentation of Comparable Services

Section 504

  • Written Notice/Consent

  • Parents Rights

  • Section 504 - Meeting Notice and Invitation

  • Section 504 - Eligibility

  • Section 504 - Plan

  • Authorization for Release/Exchange of Information

  • Section 504 - Manifestation Determination Review

Gifted

  • Gifted Individualized Education Plan (GIEP)

  • Permission to Evaluate - Gifted

  • Invitation to Participate in a Gifted Team Meeting

  • Notice of Recommended Assignment

  • Gifted Written Report (GWR)

  • Notice of Intent to Reevaluate

ELL

  • ELL Home Language Survey

  • Placement Forms

  • ELL Standardized Testing Accommodations

Private/Parochial

  • Non-Public Referral Process

  • Service Plan

IFSP

  • IFSP Assessment Report

  • Child Outcomes Summary (COS) Exit Document

  • Extended Individualized Family Service Plan Option

  • Transition from Part C to B

FBA/BIP

  • Functional Behavior Assessment Process

  • Manifestation Meeting Process

  • Behavior Intervention Plan

  • Documentation of Student Restraint

  • A-B-C Data Sheet

Profile Types

Software menu path: Administration, Configuration, and then Profile Types

The MD state model includes the following profiles:

Classes

  • Class Student Roster

  • Class Staff Roster

Districts

Globals

  • School/Calendar

  • Time Units/Conversions

  • Last Year

Locations

  • Classes

  • Alternate Staff Locations

Staff

  • Caseload

  • Class Staff Roster

  • Alternate Staff Locations

Students

  • Demographics/Enrollment

  • Contact Info

  • Eligibility

  • Placement

  • Private/Parochial

  • Services

  • Medicaid

  • Participation in District/Statewide Assessments

  • Accessibility Features and Accommodations

  • Transition

  • Other

  • Supplementary Aids, Services, and Program Mods

  • CBS

  • SSIS

  • Assistive Technology

  • Early Childhood

  • Section 504

  • ELL Student Demographics/Academic History

  • Student ELL/ESOL Data

  • ELL Testing Profile

  • Gifted

  • RTI

  • RTI - Grades

Students - Other

  • Access

  • Areas Of Concern

  • Document Delivery

  • Elem Grades

  • Grades

  • Admin Services

  • Supplementary

Model Reports

The MD state model includes the following reports:

Standard Reports

Software menu path: Reporting, Standard Reports

Compliance

  • Annual Review Compliance (stop light)

Facilitator--SSIS Data Management

  • Missing SSIS Part 1

  • Missing SSIS Part 1 Private/Parochial

  • Graduating Seniors (Diploma, Certificate, Age 21)

  • Seniors (12th graders) Copy

  • Seniors (Anticipated exit current school year)

  • Totals - Cert Students Active in SpEd - Details

  • Totals - NP Students Active in SpEd - Details

  • Totals - Students Active in Special Ed - Details

  • Totals--active in special ed

  • Totals--active in special ed by Gender

  • Totals--active in special ed by schooltype

  • Totals--active in special ed Elementary

  • Totals--active in special ed High Roads Type II

Management Reports

  • Disability/Grade/Case Manager

  • Status of Non-Public Meeting Documents

  • Status of Non-Public Referrals

Multi-dimensional Reporting

  • Disability by Grade

  • Disability by Grade K-12 only

  • Disability by LRE

PowerSchool SIS Export

  • S_MD_STU_X

SSIS Reports (June)

  • Anticipated Services C--June

  • Anticipated Services D--June

  • Anticipated Services E--June

  • Non-Public Schools

  • Rules For June Exit file

  • Services Report--June (new child profile)

  • SSIS COS Layout--June

  • SSIS Student Record Layout--June

  • Supplementary SSIS--June

SSIS Reports (October)

  • Anticipated Services C

  • Anticipated Services D

  • Anticipated Services E

  • Duration End (or AnnRevDue)

  • Duration End Dates

  • Missing SSIS Data -- MIDDLE Total

  • Missing SSIS Data -- HIGH Total

  • Missing SSIS Data -- SPECIAL CENTERS Total

  • Missing SSIS Data --ELEMENTARY Total

  • Services Report--October (new child profile)

  • SSIS Student Record Layout

  • Supplementary Services

  • Supplementary SSIS

  • Totals--active in special education

  • Totals--active in special education April 2008

TIENET Office only

  • Missing Special Ed Exit Date or Reason

Public Student Reports

  • 7th Graders/SLD

  • Eligibility Category by Ethnicity

  • Eligibility Category by Grade

  • Eligibility Category by Sex

  • IEP Workflow Compliance

  • IEP Workflow Compliance - Annual Review

  • IEP Workflow Compliance - Reevaluation

  • Jackie's IEP Workflow Compliance - Annual Review

  • Jackie's IEP Workflow Compliance - Reevaluation

  • PowerSchool Alert Export

  • SSIS COS Layout--October

  • Students Exit from Special Education

  • Timeframe Between Evaluation and Identification

Advanced Reports

Software menu path: Reporting, Advanced Reports

The MD state model does not include any Advanced Reports.

Keyword Tables

Software menu path: Administration, Configuration, and then Keyword Tables

Keyword table values are primarily populated from state reporting values. This includes fields like race, ethnicity, location, disability, and exit reasons, etc.

  • Fields required for state reporting, found in the state reporting profiles, are not editable by the system administrator.

  • The system administrator can edit those keyword tables that are not required for state reporting.

The MD state model includes the following editable keyword tables:

Name

Description

AcadArea

Area Assessed for Academic Assessment Reports

AcademicAchievement

Academic Achievement

AcadInformalInst

Academic Informal Assessment Instruments

AcadInformalSubtest

Academic Informal Assessment Subtest

AcadInstrument

Instrument for Academic Assessment Reviews

AcadSubtest

Subtest for Academic Assessment Reviews

AcuityOD

Acuity values for Visiion Assessment Report

AcuityOS

Acuity values for Vision Assessment Reports

AcuityOU

Acuity for Vision Assessment Report

AddendumArea

Areas for IEP Addendums

AdditlProperties

Contains an entry for each additional property of a record in a record list.

AdultServiceTable

Adult Service Agencies.

AgeGroup

Ages 3-5 and 6-21

AgeGroup2

Built to be used in the transition from in the IEP documents, gives a list of ages during high school years

AgencyListTable

List of agencies providing services/Providers for Service Lines

AgencyPartTable

Agency list for the Consent for Agency Participation.

AgeToGradeConvTable

A table showing the grade to which an Ungraded student should be assigned for state reporting, based on the student's age.

AnticipatedSvcsTable

Anticipate services table.

APEArea

Adaptive Physical Ed Assessment Areas

APEInstrument

Instrument for APE Assessment Report

APESubtest

Subtests for APE Assessment Report

ApprovedOrProposed

Contains the selections "proposed" and "approved".

AssessmentTypeTable

Assessment types.

AssistTechLoanItems

Assistive Technology Loan Items

AssistTechLoanTo

Assistive Technology Loan given to

Asst_Tech_Loc_Phone

Dropdown for Assistive Technology Loan Aggreement. Shows equiptment location and phone in one field. This was requested because profile location and associated phone are not usually the phone number necessaty for this document.

AT_Interventions

Assistive Technology Interventions.

ATArea

Area for Assistive Technology Assessment Review

ATInstrument

Instrument for the Assistive Technology Assessment Review

ATProvider

Assistive Technology Providers table

AtRiskTypeTable

Contains the types of at risk service.

AtRiskValueTable

Contains the possible values of at risk service.

ATSubtest

Subtest for the Assistive Technology Assessment Report

ATType

Assistive Technology Type

BehaviorConcernNeeds

Behavior concern needs table for the fade plan

BillingStatusTable

Delineates the possible billing status of service records.

CalendarTracksTable

Calendar tracks for the district, used to define calendar days.

CategoryOfExit

Graduation exit category.

CBSDisposition

Community-based student Dispositions

CBSProgram

Community based student programs

Certifications

Contains every certification used by the district.

ChildCount

Choices of Child Count Eligibility

ClassroomSupportNeed

Classroom support needs table for the fade plan

ClassTypeTable

Indicates all the class types used in a district.  This includes (but is not limited to) mainstream, bilingual, basic skills and special education class types.

ComArea

Area Assessed for Communication Assessment Report

ComInstrument

Instrument for Communications Assessment Report

CommInformalInst

Communication Assessment Instruments

CommInformalSubtest

Communication Informal Assessment Subtest

ComSubtest

Subtest for Communications Assessment Report

COSType

COS Type

CountryTable

Contains an entry for each country of origin (for students).

CountyTable

Contains one entry for each county in the state.

CoursesOfStudy

Contains a list of subject areas for AACPS Course of Study and Baltimore County Public Schools

Current_Previous

Current_Previous

Curriculum

Curriculum

dailyHoursContact

daily Hours of Contact

DelayReason

Reason for Delay

DiagnosisCodeTable

Delineates diagnosis codes for service providers.

DiagnosisTable

Diagnosis keywords.

DirectSupport

Direct support options for fade plan.

DirectSupportBehav

behavior concerns direct support options for fade plan document

Distr_LocationTypes

Contains an entry for each district/location type (ie. "Local Education Agency" or "Regional Day School").

DomainArea

Domain/Area for Student Evaluation Plan

Duration

For the Duration of Interventions or Services

Educationeivel

Levels of education

EducPlanWaiverTable

Contains an entry for each educational plan waiver (ie. length of academic day) used in the district.

EligibilityCatgories

Contains the special education eligibility categories.

ELLTier

Tiers for ELL

EmergEvacAccom

Specific Accomodation

EmploymentStatusTab

Delineates possible employment status options.

EnvironmentTabl

Contains a list of environments in which special education services are provided.

ESOLAltProgram

ESOL Alternative Programs

ESOLEngProf

ESOL English Proficiency

ESY_ProgramTypeTable

Extended School Year program types.

ESYTable

Contains options for an extended school year.

EtiologyTable

Etiology keywords.

EvaluationMethod

Evaluation method for goals.

EvaluationTool

Evaluation Tool

EvaluationType

Evaluation type method (e.g., % accuracy, % decrease).

Exemptions

Exemptions/Excuses for Statewide tests

ExitReasonTable

Contains an entry for each reason a student may exit a program or end enrollment.

Five04Disability

504 Disability

FrequencyPlanRTI

Frequentains an entry for each field which might appear in the grid.

Gens or Services.

FundingAgencies

Funding Agencies for Non-public IEP

FundingType

Contains an entry for each type of funding used by the district.

GenPurpClasses

Supports the "Classes" grid on the "General Purpose Field Status Report". Contains an entry for each field that might appear in the grid.

nPurpDistricts

Supports the "Districts" grid on the "General Purpose Field Status Report". Contains an entry for each field that might appear in the grid.

GenPurpLocations

Supports the "Locations" grid on the "General Purpose Field Status Report".  Contains an entry for each field that might appear in the grid.

GenPurpPersonnel

Supports the "Personnel" grid on the "General Purpose Field Status Report".  Contains an entry for each field which might appear in the grid.

GenPurpStudents

Supports the "Students" grid on the "General Purpose Field Status Report".  Contains an entry for each field which might appear in the grid.

GoalConditions

Conditions for IEP Goals

GradeTable

Contains an entry for each grade.

GuardianDocumentReciept

How would the guardian like to recieve documents

GuardianRlationTable

Contains an entry for each type of guardian a student may have.

HomeInstructionBy

Contains an entry for each entity that can place a student on home instruction.

ICDNumber

Contains ICD number for Medicaid Billing

IDEAEligibilityTable

IDEA Eligibilities

IEPReasons

Contains an entry for each reason for performing a special education evaluation of a student.

IEPTypeTable

Contains the types of IEPs.

Independent

Independent options for fade plan

IndependentSelf

independent keyword table  for the self help concerns form

IndirectSupport

Indirect support options for the fade plan.

IndirectSupportSelf

indirect support table for self help form

InDistMunicipalities

Contains the names of all the constituent municipalites of the district.

InstModel

Model of Instruction

InstructionSettings

Contains an entry for each instructional setting (ie. self-contained).

IntellectualDevelopment

Intellectual Development

Interventions

Interventions Attempted

IsIsNotTable

Is/Is Not

Lang_Instr_Testing

Contains an entry for each language of instruction or for testing recognized by the state.

language

language

LanguageAreasTable

Language areas affected by disability.

LetterGrade

Letter grades.

LifeArea

Area for Functional Life Skills Assessment Review

LifeInstrument

Instrument for Functional Life Skills Assessment Report

LifeSubtest

Subtest for Functional Life Skills Assessment Report

LRE_Settings

Least Restrictive Environment Settings

MarkingPeriodTable

Delineates the marking periods in use by a school district.

MeetingPurpose

Meeting Purpose

MeetingPurpose504

Section 504 - Meeting Notice and Invitation

Modifications

Modifications table.

Motor

Motor

MotorAreasTable

Motor areas affected by disability.

MultDisabilities

MultipleDisabilities

NativeLanguageTable

Contains an entry for each native language.

NatureOfServices

A list of the services provided (see Special Education and Related Services section of IEP)

OperatingTypeTable

Contains an entry for each state recognized district operating type.

OTArea

Area Assessed for OT Assessment Report

OTInstrument

Instrument for OT Assessment Report

OTSubtest

Subtest for OT Assessment Report

PARCCSections3_8

PARCC sections for grades 3 to 8

ParticipTestSections

Multivalue for sections of Assessments student will participate in.

PerformanceBehavior

Performance:Behavioral

PerformanceMath

Class Performance:Math

PerformanceReading

Classroom Performance: Reading

PerformanceWritten

Class Performance:Written Language

PersonnelPositions

Contains an entry for each position an employee may have.

PhoneTypeTable

Contains an entry for each possible phone number type.

PLOP_Areas

Present levels of performance areas.

Presentation_ELL

Presentation Accomodations

PrognosisTable

Prognosis keywords.

ProgramTable

Contains an entry for every program.  This includes special education, bilingual, basic skills and mainstream programs.

ProgressCode

Progress toward objective

ProgressIndicators

Progress Indicators

ProgressMonitoringSchedule

Progress Monitoring Schedule Choices

ProviderTable

Contains an admin-editable list of service providers and agency

PsychArea

Area for Psychological Assessment Report

PsychIndex

Index for Psychological Assessment Report

PsychInstrument

Instrument for Psychological Assessment Report

PTArea

Area for PT Assessment Report

PTInstrument

Instrument for PT Assessment Report

PTSubtest

Subtest for PT Assessment Report

RaceTable

Contains an entry for each ethnic designation.

RelativeSameAgePeers

Development Relative to Same Age Peers

Response_ELL

ELL Response Accomodations

ReviewCodes

Lists review codes available on the FBA Behavioral Intervention Plan Form.

RTIGroupNamesTable

RTI Group Names Table

SchoolKindTable

Contains an entry for each "kind" (ie. Public) of school.

schoollevel

School Level

SchoolTypeTable

Contains school types for AACPS.

SCIncomplete

Reasons why a service wasn't given.

SCLocation

Location of service for Service Capture

SCProvider

Provider of Service for Service Capture

SCServiceType

Type of Service for Service Capture

SCTherapy

Type of therapy for Service Capture

SelfHelpConcerns

Self help concerns table for the fade plan

ServiceCodeTable

Lists all specific service codes for Medicaid services.

ServicesTable

Contains an entry for every service (related, supportive, etc) recognized by the state.

Setting_ELL

ELL Setting Accomodations

Source

Sources for Documentation Items

Sp_Ed_Div_Location

Keywords for Assistive Technology Equipment Loan document for 'Location' under 'Division of Special Education agrees to:'

Sp_Ed_Div_Phone

Keywords for Assistive Technology Equipment Loan document for 'Phone' under 'Division of Special Education agrees to:'

SpecEdPgmType

Special Education Program Type

SpEdEventsTable

Contains an entry for any special education 'item' which needs tracking.  Used to define entries for multi-value fields.

SpedPlacWaiverTable

Contains an entry for each waiver that might be used to allow a student into a special education program.

SpEdSubjectTable

Subjects for Special Education and Related Service.

SpeechAreasTable

Speech areas affected by disability.

SpeechTable

Speech

SpokenLanguage

Spoken Language

SSIS_LeaveCodes

SSIS Leave Codes.

SSIS_Status

SSIS Status of the student.

StaffPositions

Contains an entry for each position a staff may have.

StateAssessment

State assessments

StateTable

Contains an entry for each state.

StatewideTests

StatewideTests

StatewideTestTable

Contains a list of statewide tests.

Strategies

Strategies

SubtestCOGAT

SubtestCOGAT

SubtestEOCT

SubtestEOCT

SubtestGHSGT

SubtestGHSGT

SubtestGHSWT

SubtestGHSWT

SubtestITBS

SubtestITBS

SubtestITBS_GAKIDS

SubtestITBS and GAKIDS

SuppAidsCategoriesTable

The categories into which supplemental aids and services are divided.

SupplementaryService

Supplementary Service Natures

SupportedRpts_Scrpts

Contains an entry for all reports (state or otherwise) & scripts supported by this structure.

SupportLevels

Supports

TeacherArea_JobCodes

Contains an entry for each teacher position recognized by the state.

TeamMemberPositions

Contains an entry for each position on a special education team.  This includes child study, evaluation & IEP conference teams.

TestEvaluationType

Contains an entry for the evaluation type/method (ie. registered holistic scoring) of a given test.  Each test is evaluated by a method from this table and yields a score (see the 'ScoreTypeTable' table).

TestExemptions

Selections for testing exemptions.

Tests_ELL

ELL Tests

TestTable

The assessment instruments used and their properties.

TimeInSchool

For Total Time In School on IEP

TimeOfDayTable

Time of day table.

TimeTable

Contains an entry for each possible amount of time (ie full time) a student can be enrolled, placed etc.

TimingScheduling_ELL

Timing Scheduling  for ELL

TransitionsNeeds

Transition identified needs table in fade plan

VerbatimReadingInterventions

Verbatim Reading Interventions

VisualAcuityTable

Visual acuity keywords.

VisualFunctioningLvl

Visual functioning level table.

VocationalArea

Area for Vocational Assessment Report

VocationalInstrument

Instrument for Vocational Assessment Report

VocationalSubtest

Subtest for Vocational Assessment Report

YearPlan

YearPlan

Special Features

The following special features enhance the overall MD state model:

  • State Standards

  • Revision Feature

  • Active Document

  • Program Icons/Flags

  • Snippets

  • IEP at a Glance

  • Document Delivery

  • Contact Log

  • DocuSign (limited documents)

  • Transfer Package

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