Model Description | PowerSchool Special Programs

This document describes the PowerSchool Special Programs New Jersey (NJ) state model and provides appropriate documentation to facilitate the sales, implementation, and support for this product.

When there is a "Software menu path" link in a section, you can click that link to go to the corresponding location in your model software, provided you have the proper login and security access

Modules Available

The following modules are available and are individually licensed:

Special Education
Response to Intervention (RtI)
Section 504
English Language Learners (ELL)
Gifted and Talented
Service Capture

Document Templates

Software menu path: Administration, Configuration, Document Templates

The NJ state model includes the following document templates:

Document Templates for Students

Evaluation

Invitation to an Initial Identification Meeting
Initial Identification/Evaluation Planning Meeting
Reevaluation Notice
Eligibility Report

IEP

Individualized Education Program (NJIEP)
Transfer of Rights
ADD ON: IEP Amendment Proposal

Discipline

Manifestation Determination
Disciplinary Letters

Other Letters

Invitations
Revocation of Consent
Consent to Invite Agency Reps
Request to Amend an IEP Without a Meeting
Notice of IEP Review
Notice of Graduation

Speech Evaluation

Speech Invitation to an Initial Id Meeting
Speech Initial Id/Eval Planning Meeting
Speech Reevaluation Notice
Speech Eligibility Report

Speech IEP

Speech IEP
Speech Transfer of Rights

Other Speech Letters

Speech Invitations
Speech Revocation of Consent
Speech Notice of IEP Review
Speech Notice of Graduation

RTI

Classroom Intervention Plan Math
Classroom Intervention Plan Literacy
Classroom Intervention Plan Behavior
I&RS Intervention Plan Literacy
I&RS Intervention Plan Math
I&RS Intervention Plan Behavior
I&RS Intervention Plan Mathematics (M)
Classroom Intervention Plan Behavior (M)
I&RS Documents
Secondary Teacher Information Form
Elementary Teacher Information Form
Elementary Special Area Form
I&RS Action Plan

Section 504 Plan

Information for Parents Regarding Section 504
Invitation to Parents for Initial 504 Meeting
Section 504 Meeting - Parent Input
Section 504 Meeting - Consent to Evaluate
Notice of 504 Meeting to Review Evaluation Results
Notice of 504 Identification Determination Summary
Notification of 504 Eval & Identification Results
Section 504 Accommodation Plan
Section 504 Plan Review
Notice of Section 504 Grievance Form
Notice of Section 504 Student Manifestation Report
504 Parent Invite Letter

Gifted

Permission to Evaluate - Gifted
Notice of Intent to Reevaluate
Invitation to Participate in a Gifted Team Meeting
Notice of Recommended Assignment
Gifted Written Report (GWR)
Gifted Individualized Education Plan (GIEP)

ELL

Placement Forms
ELL Home Language Survey
ELL Standardized Testing Accommodations

Other

Summary of Performance
Service Plan
Parent Consent for Medicaid Reimbursement
Meeting Participants
Medicaid Annual Notification
Medicaid Parental Consent
Personal Needs Profile
Release of Information
Electronic Signature Form

Document Templates for Staff

The NJ state model does not include any Staff Document Templates.

Profile Types

Software menu path: Administration, Configuration, Profile Types

The NJ state model includes the following profile types:

Classes

Class Student Roster
Class Staff Roster
Class General Ed Roster

Districts

Locations

General Ed Student

Imported from PowerSchool
Class General Ed Roster

Globals

District Information
Calendar
New Jersey Model Options

Locations

Classes
Alternate Staff Locations

Staff

Caseload
Supervisors
Class Staff Roster
Alternate Staff Roster

Students

Demographics/Enrollment/Contact Info
Medical Information
Eligibility
Placement
NJ SMART
SEMI
Gifted
ELL Student Demographics/Academic History
Student ELL/ESOL Data
ELL Testing Profile
Speech Eligibility

Students - Other

Access
Assessment Participations
Attendance
Contact Records
Discipline Infraction
Document Delivery
Related Services
Service Records
Special Ed Services
Student Contacts
Student Guardians
Transportations

Model Reports

The NJ state model includes the following reports:

Standard Reports

Software menu path: Reporting, Standard Reports

ADR Diagnostic Reports

ADR Class Roster By Teacher
ADR Location Errors
ADR Staff Report
ADR Student Data Errors Report

ASSA Diagnostic Reports

ASSA Diagnostic Report (Missing Data Elements)
ASSA Diagnostic Report 2 (Students Not Counted)
ASSA Location Errors Report

Bulk Printing Reports

Bulk Printing by Case Manager

Compliance

Annual Review Compliance (stop light)
IEP Workflow Compliance - Annual Reviews
IEP Workflow Compliance - Reevaluations

Draft Doc

Draft Invitation
Draft Invitations
Draft ReEval Invite

ELL Reports

ELL Students by School & Grade
ELL Students Report
Systemwide Country Report
Systemwide Spoken Languages

End-of-Year Reports

End of Year Diagnostic Report: Exit Date/Reason
End of Year Diagnostic Report: Missing Information
EOY Diagnostic Report: Exit Reasons Don't Match
EOY Diagnostic Report: NOT in Table1
EOY Diagnostic Report: Table 1
EOY Diagnostic Report: Table 1 (Referrals)
EOY Diagnostic Report: Table 2A-2N
EOY Diagnostic Report: Table 3
EOY Reports-- Referrals This Year
EOY Reports--Graduates
EOY Reports--Home Instruction Currently
EOY Reports--Re-evals this year

Genesis Export

Evaluation Referral Record (TIENET to Genesis)
IEP Tracking Record (TIENET to Genesis)
Related Services - Export (Tienet to Genesis)

Imported Reports

Progress Reports based on Goals (NJIEP)
Progress Reports based on Goals (SpeechIEP)
SPED Submission Report (Sample Report)

New NJ MODEL Reports

Assessment Accommodations
Assessment Accommodations: Alternate Assessments
Related Services by Frequency (Parameterized)
Related Services: Count By School
Related Services: Current
Related Services: Future
Related Services: Parameterized
Related Services: Past
Related Services: This School Year
Special Ed Services: Count By School
Special Ed Services: Current Services
Special Ed Services: Future Services
Special Ed Services: Past Services
Special Ed Services: This School Year

NJ SMART ADR Data Submission

NJ SMART ADR Data Submission
NJ SMART Missing Students (diagnostic)
NJSMART Delay Reason Diagnostic
NJSMART Diagnostic by Field
NJSMART Early Childhood/Kindergarten Info
NJSMART Other Diagnostic
NJSMART Special Ed Dates Diagnostic

PARCC

PARCC Export Report
PARCC Export Report By Case Manager
PARCC Export Report Filter by Grade
PARCC Export Report PearsonAccessNext
PARCC/NJSLA/PNP Definitions

PowerSchool Export

PowerSchool Alert Export
PowerSchool NJ Export (S_NJ_STU_X) - Retired
New Jersey State Information 1/4
New Jersey State Information 2/4
New Jersey State Information 3/4
New Jersey State Information 4/4

SEMI

Eligibility by grade
SEMI

Speech ADR Diagnostics Reports

Speech ADR Location Errors
Speech ADR Student Data Errors Report

Speech ASSA Diagnostic Reports

Speech ASSA Diagnostic (Missing Data Elements)

Public Student Reports

All Draft Documents
Drop Outs
Eligibility by Gender
Eligibility Category by Ethnicity
Eligibility Category by Grade
Eligibility Category by Sex
Exit Students of the District
Graduation
IEP Workflow Compliance
IEP Workflow Compliance - Annual Review
IEP Workflow Compliance - Reevaluation
LRE
Mail Merge Report
Mail Merge Report 3
Mailing List
Parent's Email
Progress Report Mailing List
Students Exit from Special Education
Timeframe Between Evaluation and Identification

Public Class Reports

All classes (ID)

Public District Reports

All Districts

Public Location Reports

All Locations

Public Related Service Reports

Demo Child Profile Report
Master/Detail Example
Master/Detail Example 2
Related Service set to Other
Related Services Master/Detail
Transportation

Public Assessment Participation Reports

NJSLA Export Report

Public Document Reports

Bulk Print Progress Reports
Bulk Printing
Demo IEP Report

Advanced Reports

Software menu path: Reporting, Advanced Reports

Advanced Reports

Annual Data Report
Application for State School Aid
Consolidated School Report Card
New Jersey End-of-Year Report
New Jersey EOY Diagnostic Report

Imported Reports

New Jersey Speech End-of-Year Report
New Jersey Speech EOY Diagnostic Report
Speech Annual Data Report
Speech Application for State School Aid

Keyword Tables

Software menu path: Administration, Configuration, Keyword Tables

Keyword table values are primarily populated from state reporting values. This includes race, ethnicity, location, disability, and exit reasons, etc.

Fields required for state reporting, found in the state reporting profiles, are not editable by the system administrator.
Those keyword tables that are not required for state reporting can be edited by the system administrator.

The NJ state model includes the following editable keyword tables:

Name	Description
Absence_Tardy	Absence_Tardy
AccommodationLanguages	Languages available for assessment accommodations
Accommodations	Accommodations for state assessments
Action	Action Discipline Infractions
AdditlProperties	Contains an entry for each additional property of a record in a record list.
AgeToGradeConvTable	A table showing the grade to which an Ungraded student should be assigned for state reporting, based on the student's age.
AlternateWorksAtEnum	Alternate Works At Enumerator
AmmendIEPType	IEP types that would be sent to the parent
AssessmentContrastColors	Colors for Assessment Contrast Options
AssessmentHumanAssistant	Human Reader/Signer for Assessments
AssessmentResponseMethods	Response Methods for Accommodations
AtRiskTypeTable	Contains the types of at risk service.
AtRiskValueTable	Contains the possible values of at risk service.
AttendanceInfo	Attendance Information
BehavioralCharac	Behavioral Characteristics
BehaviorConcern	Behavior Concern
BIP_FreqContact	BIP_FreqContact
BIP_HowContact	BIP_HowContact
BIP_PersonContact	BIP_PersonContact
BIP_PersonPosition	BIP_PersonPosition
BIP_SETTINGEVENT	BIP_SETTINGEVENT Strats
BrailleResponseMethods	Braille Response Methods
CalendarTracksTable	Calendar tracks for the district, used to define calendar days.
Certifications	Contains every certification used by the district.
ClassTypeTable	Indicates all the class types used in a district. This includes (but is not limited to) mainstream, bilingual, basic skills and special education class types.
ClassYearStatus	Contains values 'past', 'current', and 'future'. Used for classes.
ConsentObtained	Obtained, not Obtained, Revoked
ConsentStatus	ConsentStatus
CountryTable	Contains an entry for each country of origin (for students).
CountyTable	Contains one entry for each county in the state.
CourseStudyWhen	When courses of study on the IEP apply (Current, Projected, Completed)
CSAP_Subjects	CSAP Subjects
dailyHoursContact	daily Hours of Contact
DelayReasons	Delay Reasons
DirectServices	Direct Services for Service Capture
Discipline_Action	Discipline_Action
Discipline_involvement	Discipline_involvement
DisciplineTime	Discipline Time
DistAssessPartTable	Options for Participation in District Assessments
Distr_LocationTypes	Contains an entry for each district/location type (ie. "Local Education Agency" or "Regional Day School").
EligibilityCatgories	Contains the special education eligibility categories.
EligNotElig	Contains Eligible and Not Eligible
ELLTier	Tiers for ELL
EnglishProficient	English Proficiency choices
EnvironmentalFeatures	Environmental Features that predict when the problem behavior(s) will occur
ESOLAltProgram	ESOL Alternative Programs
ESOLEngProf	ESOL English Proficiency
ESYParticipationChoices	ESY Participation Choices
EthnicOld	Ethnic choices pre-NJSMART, including Hispanic
EthnicTable	Contains an entry for each ethnic designation.
EvaluationMethod	Evaluation Method
EvaluationTypes	Initial, Reevaluation, Special
ExitCodes	Codes for Exiting (not sped exit)
ExitReasonTable	Contains an entry for each reason a student may exit a program or end enrollment.
FBAConfidence	Confidence choices in FBA
FBALikelihood	Likelihood 1-6
FrequencyTable	A list of choices for frequencies.
FundingType	Contains an entry for each type of funding used by the district.
GenderTable	Contains an entry for various gender types.
GenPurpClasses	Supports the "Classes" grid on the "General Purpose Field Status Report". Contains an entry for each field which might appear in the grid.
GenPurpDistricts	Supports the "Districts" grid on the "General Purpose Field Status Report". Contains an entry for each field which might appear in the grid.
GenPurpLocations	Supports the "Locations" grid on the "General Purpose Field Status Report". Contains an entry for each field which might appear in the grid.
GenPurpPersonnel	Supports the "Personnel" grid on the "General Purpose Field Status Report". Contains an entry for each field which might appear in the grid.
GenPurpStudents	Supports the "Students" grid on the "General Purpose Field Status Report". Contains an entry for each field which might appear in the grid.
GoalArea	Goal Area
GoalCriteria	Goal Criteria
GoalEvalMethods	Evaluation Methods for goals
GradeTable	Contains an entry for each grade.
GraduationDocument	GraduationDocument
GraduationReason	Graduation Reason
GroupIndividual	Group or Individual for services, added to use as key
GroupSizeTier1	Group Size Tier 1
GuardianRlationTable	Contains an entry for each type of guardian a student may have.
Header	Choice of Header Address
HomeInstructionBy	Contains an entry for each entity that can place a student on home instruction.
Hypothosized	Hypothesized Function
IEPEligibility	Eligibility options on cover sheet of IEP
IEPESYDecisions	Possible decisions made in the IEP about ESY
IEPMeetingSC	IEP Meeting Types for Service Capture
IEPReasons	Contains an entry for each reason for performing a special education evaluation of a student.
IEPTypes	Types of IEP on Cover Sheet
IEPTypeTable	Contains the types of IEPs.
ImproveWeeks	Improveweeks
Incident	Incident Discipline Infractions
InstModel	Model of Instruction
InstructionSettings	Contains an entry for each instructional setting (ie. self-contained).
InstructionStatus	Instruction Status
Intensity	Intensity
Intervention	Intervention
Intervention2	Intervention Tier 2
InterventionContactType	Parent Type Intervention
InterventionFrequencies	Intervention Frequencies
InterventionGroupSizes	Group Sizes
InterventionHowOften	how often Intervention is delivered
InterventionSessionLengths	Session Length
Involvement	Involvement (Dicispline Infractions)
ISPProvider	ISP Provider
Lang_Instr_Testing	Contains an entry for each language of instruction or for testing recognized by the state.
Languages	Possible Student/Home languages
LearningMediaPlan	LearningMediaPlan
LicenseSubType	License Sub Types
LicenseType	Medicaid License Types
MarkingPeriodTable	Delineates the marking periods in use by a school district.
MathCompDomain	Math Component Domain
MathElemDomain	Math Elem Domain
MathElemInterventionsT1	Math Elem Interventions Tier 1
MathElemInterventionsT2	Math Elem Interventions Tier 2
MathElemInterventionsT3	Math Elem Interventions Tier 3
MathElemLearningTarget	Math Elem Learning Target
MathEvalTool	Math Evaluation Tool
MathFrequency	Math Frequency
MathInterventionHS_MST1	MathInterventions HS/MST1
MathInterventionsT23	Math Interventions T2/3
MathLearningTargetHS_T1	MathLearningTargetHS_T1
MathLearningTargetHS_T2	MathLearningTargetHS_T2
MathSessionLength	Math Session Length
MathSizeGroup	Math Size Group
MathUnitMeasurement	Math Unit Measurement
Measurement	Measurement Intervention
Measurementtool	Measurement tool
MeetingType	Eligibility or Review
MeetingTypeTable	A selection of meeting types primarily for use on the Student Record Checklist.
NativeLanguageTable	Contains an entry for each native language.
NonBillable	Non Billable Services for Service Capture
Numbers	Numbers for multi-valued
onetofive	one to five
OneToTenIndex	OneToTen Array Index
OneToThreeIndex	One To Three Index Array
OpenIDType	Open ID Types
OperatingTypeTable	Contains an entry for each state recognized district operating type.
OTMaterials	Difficulty level
OutcomesRTI	Outcomes RTI
PARCCFormats	Choices for Format of PARCC assessment.
ParentSurvey	Parent Survey
ParentTypeINtervent	Parent Type Intervention
ParticipationDrop	Participation Dropdown menu.
PersonnelPositions	Contains an entry for each position an employee may have.
PhoneTypeTable	Contains an entry for each possible phone number type.
PlacementCatTable	Placement Category
PlacementCodesTable	Placement codes used automatically by the placement generator to track placements.
PNPPlan	Student's Plan in PNP
PostSchoolAreas	Post School Areas in IEP
PostSecGoalEnum	Enumerator for Post Secondary Goals
Presentation_ELL	Presentation Accommodations
PreventingStrategies	Strategies for preventing problem behavior
PRISEOptions	PRISE Options
ProgramHistoryIndex	Program History Array Index
ProgramType	Primary program of instruction for the student
ProgressIndicators	Progress Indicators
ProgressKey	Progress Report Key
ProgressReportingOptions	Choices for Progress to only be Reporting, only Monitoring, or a choice by the staff.
ProgressReportingPeriods	Number of Marking Periods shown in Progress Reports
ProgressRubric	Rubric for Progress towards Goals
ProviderEnum	Enumerator for Providers
ProviderTable	Provider pop-up selection.
ProviderTypes	Service Provider Types
Reading_HSMS_T1_interventions	Reading_MS_T1_interventions
Reading_HSMS_T1_LearningTarget	Reading_HSMS_T1_LearningTarget
Reading_HSMS_T2_EvalTool	Reading_HSMS_T2_EvalTool
Reading_HSMS_T2_Frequency	Reading_HSMS_T2_Frequency
Reading_HSMS_T2_Measurement	Reading_HSMS_T2_Measurement
Reading_HSMS_T2_SessionLength	Reading_HSMS_T2_SessionLength
Reading_MS_T1_Domain	Reading_MS_T1_Domain
Reading_MS_T1_Freq	Reading_MS_T1_Freq
Reading_MS_T1_Measure	Reading_MS_T1_Measure
Reading_MSHS_EvalTool_T1	Reading_MSHS_EvalTool_T1
Reading_MSHS_T2_Domain	Reading_MSHS_T2 Domain
Reading_MSHS_T2_Interventions	Reading_MSHS_T2_Interventions
Reading_MSHS_T2_LearningTarget	Reading_MSHS_T2_LearningTarget
Reading_sessionLength_MSHST1	Reading_sessionLength_MSHST1
ReadingComponentDomain	Reading Component/Domain
ReadingEvalTool	ReadingEvalTool
ReadingEvalTool23	ReadingEvalTool23
ReadingFrequency	ReadingFrequency
ReadingGroupSize_MSHS	ReadingGroupSize_MSHS
ReadingInterventionStrategy	Reading Intervention Strategy
ReadingSizeGroup	ReadingSizeGroup
ReadLearningTarget	Reading Learning Target
ReadMeasurement	ReadMeasurement
ReadSession	Read Session Length
ReferralDelayTable	Referral Delay Table
ReferralPaths	Referral Paths
RelatedIssues	Setting events
Relationship	List of Contact Relationships
RespondingProblem	Strategies for responding to problem behavior
Response_ELL	ELL Response Accommodations
RoutineSchedule	States if the schedule is AM or PM
RTIDuration	RTIDuration
RTIFREQUENCY	RTIFREQUENCY
RTIGrouping	RTI Grouping
RTIStrengths	RTI Strengths
ScheduleHours	Routine schedule hours
ScheduleMinutes	Routine schedule minutes
SchoolDistrictRepresentative	Global School District Representative
SchoolKindTable	Contains an entry for each "kind" (ie. Public) of school.
ScreenReaders	Screen Readers for Accommodations
SeasonTable	Contains entries for each season of the year.
SEMIConsentTypes	Consent Types
SEMIDeliveryMethod	Delivery method used on Medicaid Annual Notification Form
SEMILanguages	Languages for SEMI report
ServiceHours	Service Hours (1 to 5) for Service Capture
ServiceLocations	A list of locations for services.
ServiceMin	Service Minutes (1 to 60) for Service Capture
ServiceSize	Service Size
ServicesTable	Contains an entry for every service (related, supportive, etc) recognized by the state.
ServiceType	Service Types for Service Capture
SessionLength	Session Length
Setting_ELL	ELL Setting Accommodations
SexTable	Contains an entry for each sex.
SpEdEventsTable	Contains an entry for any special education 'item' which needs tracking. Used to define entries for multi-value fields.
StateAssessment	State assessments
StateAssessments	State Assessments
StateTable	Contains an entry for each state.
StrategiesBehavior	Strategies Behavior
StudentContactAddressType	Contains an entry for each address type
StudentContactEmailType	Contains an entry for each email type
StudentContactPhoneType	Contains an entry for each phone type
StudentContactRelType	Contains an entry for each relationship type
SubjectTable	A list of subjects used in special education programs.
SubtestCOGAT	SubtestCOGAT
SubtestEOCT	SubtestEOCT
SubtestGHSGT	SubtestGHSGT
SubtestGHSWT	SubtestGHSWT
SubtestITBS	SubtestITBS
SubtestITBS_GAKIDS	SubtestITBS and GAKIDS
SupportedRpts_Scrpts	Contains an entry for all reports (state or otherwise) & scripts supported by this structure.
TeacherArea_JobCodes	Contains an entry for each teacher position recognized by the state.
TeamMemberPositions	Contains an entry for each position on a special education team. This includes child study, evaluation & IEP conference teams.
Tests_ELL	ELL Tests
Tier	Tier
TimeTable	Contains an entry for each possible amount of time (i.e., full time) a student can be enrolled, placed, etc.
TimingScheduling_ELL	Timing Scheduling for ELL
TransportationServices	Transportation Services
TransServiceTypes	Transition Service Types
TuitionCode	An indicator of the source of payment for a non-resident student.
ValidateAge	Validate Age
WithdrawalCode	Withdrawal Codes
Writing_EvalTool_T1	Writing_EvalTool_T1
Writing_Freq_t1	Writing Frequency T1
Writing_GroupSizeT1	Writing_GroupSizeT1
Writing_Intervention_T1ELEM	Writing_Intervention_T1ELEM
Writing_Intervention_T1HS	Writing_Intervention_T1HS
Writing_Intervention_T1Mid	Writing_Intervention_T1Mid
Writing_Intervention_T2ELEM	Writing_Intervention_T2ELEM
Writing_Intervention_T2Mid	Writing_Intervention_T2Mid
Writing_Intervention_T3ELEM	Writing_Intervention_T3ELEM
Writing_Intervention_T3Mid	Writing_Intervention_T3Mid
Writing_LearnTarget_1ELEM	Writing_LearnTarget_1 Elementary
Writing_LearnTarget_1HS	Writing_LearnTarget_1HS
Writing_LearnTarget_1Mid	Writing_LearnTarget_1Mid
Writing_LearnTarget_2ELEM	Writing_LearnTarget_2ELEM
Writing_LearnTarget_2Mid	Writing_LearnTarget_2Mid
Writing_LearnTarget_3ELEM	Writing_LearnTarget_3ELEM
Writing_LearnTarget_3HS	Writing_LearnTarget_3HS
Writing_LearnTarget_3Mid	Writing_LearnTarget_3Mid
Writing_SessionLength	Writing_SessionLength
Writing_T1_Domain	Writing_T1_Domain
Writing_T2_Domain	Writing_T2_Domain
Writing_T3_Domain	Writing_T3_Domain
Writing_UnitMeasurement	Writing_UnitMeasurement
YNNA	Yes No NA

Special Features

The following special features enhance the overall NJ state model:

State Standards
Revision Feature
Active Document Feature
Program Icons/Flags
Snippets
IEP at a Glance/IEP Snapshot
Document Delivery
Contact Log
DocuSign (Limited Documents)
Transfer Package