Ohio eSchoolPLUS Write-Back - 504 Program Tracking

Reg_Personal.Section_504_Plan and Reg_Program OH617

1. Updates Reg_Program table OH617 Field 12
   A. Student ID
   B. District ID: PS SPED: Global Settings, {ThisDistrict}
   C. Program ID = OH617
   D. Field Number= 12
   E. StartDate
   F. Program_Value = Y
   G. EndDate
   H. Change_Date_Time
   I. Change_UID=SPED (Default)
   J. Program_Override = N (default)
   K. Summer_School=N (default)

2. Updates Reg_Personal.Section_504 field with Y

eSchoolPLUS Student Personal Page

PowerSchool Student Profile / Section 504

WriteBack Logic

Reg_Personal.Section_504

When {Five04Eligibility} = (Field #2) YES and {Section504EligMeetingDate} Report a Y, else N.

Reg_Program OH617

• When {Five04Eligibility} (Field #2) = YES and {Section504EligMeetingDate} (Field #1) is populated and there is NO active Program OH617 record:

  • Create the OH617 record with Field 12

  • Program_Value = Y

  • StartDate= {Section504EligMeetingDate}

  • Add all other relevant fields listed one page 1 (e.g., changedate)

• When {Five04Eligibility} (Field #2) = YES and {Section504EligMeetingDate} (Field #1) is populated and there IS an active Program OH617 record:

  • Do NOT update the Start date as this should be the original start date on when the student started 504 program. Note: PS SPED updates the Section504EligMeetingDate with the latest meeting but that will not always be the eSP StartDate

  • Update all other relevant fields listed one page 1 (e.g., changedate)

• When {Five04Eligibility} (Field #2) = NO and there is no existing eSP Program OH617 record do not do anything.

• When {Five04Eligibility} (Field #2) = NO and there IS an active eSP Program OH617 record:

  • Update the eSP EndDate (Field G) with {Section504EligMeetingDate}.

  • eSP Program_Value remains Yes