SPSM-OH_22.1.1.0 Release Notes

Updated the following changes to the 504 Profile and the 504 Eligibility Form:

• Profile/Section 504
  • Relabeled Re-Evaluation Date to Re-Evaluation Due Date.
  • The Reevaluation Due Date is three years minus one day from the Section 504 Eligibility Meeting Date and will be displayed only if the student is eligible and the Section504 Exit Date is empty.
• 504 Eligibility Form
  • Changed the header from 504 Eligibility to 504 Evaluation.
  • Added a signature column to the Participant section.

• Changed the form name to Attempts to Obtain Parent Participation OP-9.
• Added Statement Bank functionality to the Outcome field.

Student profiles with an active BIP document will display the BIP icon next to the student’s name or ID. They are updated once a day.

The BIP icon will be removed if the Follow-up date for any active BIP documents has passed.

Note: This will be updated once a day at approximately 4 a.m.

Removed the field labeled Remove Student Served by 504 Plan from the Demographics profile since the IS_504 profile tag or icon has replaced this functionality.

Added Digital Signature functionality to the following documents:

• Section 504 category:
  • Authorization for Release/Exchange of Information
  • Section 504 Behavior Intervention Plan
  • Section 504 - Eligibility
  • Section 504 Functional Behavior Assessment
  • Section 504 - Manifestation Determination Review
• Discipline/behavior category:
  • Manifestation Determination Review
  • Parent Consent for Functional Behavior Assessment
• Eligibility category:
  • ETR School Age Planning Form PR-06
  • Referral for Evaluation
• Letters and notices category:
  • Parent/Guardian Excusal OP-5 
    Note: Parent or Guardians 2, 3, and 4 are now included if they have Receives Letters enabled.
• Student plans category:
  • Services Plan PR-07
• Other category:
  • Preschool Transition Conference
  • Summary of Performance

Students who exited with exit code C11 (ETEX - Exiting Special Education) will now be included in the eSchoolPLUS Student IEPStatus (studentIEPStatus) report.

• When using electronic signature, the signature dates for Parents, Student, Staff, and the Evaluator will be pre-populated with the ETR meeting date to avoid any potential compliance issues. Those dates will not be editable during the electronic signature process.
• Added Non-lookup functionality for the Evaluator’s signature.

Increased the width of the Date column when using Digital Signature in the Signatures section.

• Fixed an issue with Digital Signature (in the Send document for digital signature pop-up window) so users can provide an email ID for staff participants added using the non-lookup functionality.
• Staff added using the non-lookup functionality will be able to sign the document digitally.

Fixed an issue where the School Exit Reason (on the Student Info/Demographics profile) and the Special Education Exit Reason (on the Special Education Information profile) displayed values that were marked as InUse=No in the ExitReasonTable keyword table.

• Removed Writing (W) from graduation requirements as per Ohio EMIS guidelines.
• Updated the GRTestAreas keyword table to reflect this change.

Added Digital Signature functionality to the Amendments table on the IEP cover page.
Note: If Digital Signature/DocuSign is being used, existing unfinalized Amendment IEPs with participants in the Amendments table need to be updated by:

• Copying the existing Participant & Role values and pasting those values into new blank fields (available in the same box).
• Deleting the original values by clicking on the X to the left of each name.

• Changed the name of the document to Individualized Education Program (IEP). Users can now type "IEP" in the student document selection list to quickly find it.
• Updated the web link for Ohio AASCD Participation Criteria 2014 in the LRE/Assessment section.

Added the ability to provide an Annual Review Due Date Override date on the IEP cover page.
Note: This option is disabled by default and can be enabled by administrators.

Fixed an issue where users encountered a system-level error when finalizing or re-finalizing an IEP with a corresponding record in the EMIS profile. When users finalize or re-finalize an IEP, the EMIS profile record will be updated if a pre-existing record has the same type or date. Otherwise, a new record will be added to the EMIS profile.

Added a new form named Parent Consent for Functional Behavior Assessment to the Discipline/behavior category.

Fixed issues with Digital signature that users encountered when selecting the checkboxes and signing the document.

Removed the second question (Was the conduct a direct result of the School District's failure to implement the Section 504 Plan) from the form to remain legally compliant.

Fixed an issue with Digital Signature where parents could not select an option from the available checkboxes.

Changed the Date of Anticipated Review from a user-provided date to be only a calculated date (one year minus one day from the Date of Section 504 Accommodation Plan).

Added a new form named Section 504 Functional Behavior Assessment to the Section 504 category.

• When creating a new document as a copy of an existing document, the following fields will not be copied to the new document:

  • Progress Report
    Note: The Goals will be copied, but the progress for each goal will not be copied.

  • The Check when complete checkboxes for the following fields:

    • Goals/Objectives

    • Services

    • Assessments

    • Exemptions

    • Participants

    • Signatures

  • Meeting Date, Meeting Type, and Start/End SP Effective Dates (found on the Cover page)

  • Meeting Participants

  • Signatures

• Assessment section:

  • Fixed the web link for Ohio AASCD Participation Criteria 2014

  • Fixed a typo in the 2020 link (AACSD → AASCD)

• Updated the web link for Ohio AASCD Participation Criteria 2014 in the Assessments section.

• An EMIS record of NIEP type created by a Transfer Notification document will now always show the actual value for Outcome instead of “****.”
• Updated the web link for Ohio AASCD Participation Criteria 2014 in the Statewide Testing Section.

Added a new form named Section 504 Behavior Intervention Plan to the Section 504 category.