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Model Description

This document describes the PowerSchool Special Programs Ontario (ON) provincial model and provides appropriate documentation to facilitate this product's sales, implementation, and support.

Click a Software menu path link to navigate to the corresponding location in your model software, provided you have the proper login and security access.

Modules Available

The following modules are available and are individually licensed:

  • Special Education

Document Templates

Software menu path: Administration, then Configuration, and then Document Templates

The ON provincial model includes the following document templates:

In School Team Meeting

  • Student Growth Plan

  • Request for In-School Team Meeting (ISTM Request)

  • Invitation to In-School Team Meeting (ISTM Invite)

  • Record of In-School Team Meeting (ISTM Record)

  • Consent to Exchange Personal Student Information

  • Request/Consent for Student Support Services

  • Academic Assessment

  • Followup: Invitation to In-School Team Meeting

  • Followup: Record of In-School Team Meeting

Identification, Placement, and Review Committee

  • Letter of Invitation

  • Statement of Decision

  • Confirmation of Continued Ident. and Placement

  • Request for Special Transportation

Individual Education Plan

  • IEP Consultation Sheet

  • Individual Education Plan (IEP)

  • Safety Plan

Regional Student Services

  • SEA Claim

  • Professional Report

Other

  • Informed Consent

  • OSR Review

  • Observation Record

  • Summary of Involvement

  • Behaviour Assessment and Intervention Plan

  • ABAF - Complex Needs Services Report

  • Progress Notes

  • PTOT - Severity of Needs

  • DHH - Severity of Needs

  • BLV - Severity of Needs Worksheet

  • Independence Skills Rubric

Profile Types

Software menu path: Administration, then Configuration, and then Profile Types

The ON provincial model includes the following profile types:

Areas

  • Locations

Classes

  • Class Student Roster

  • Class Staff Roster

Equipment Inventory Items

  • Equipment

  • Loans

  • Loan Queues

Globals

Locations

  • Classes

  • Alternate Staff Locations

SEA Locations

  • Sea Location Profile

Staff

  • Caseload

  • Alternate Staff Locations

  • Class Staff Roster

Students

  • Student Information

  • Parent Guardian Information

  • Equipment Assignment

  • Independence Skills

  • Data Collection

  • DHH Diagnosis

Students - Other

  • Contact Records

  • Document Delivery Records

  • Report Card Data

  • Sources Consulted

  • Sp Enrollment

  • Student Contacts

  • Transitions

Model Reports

The ON provincial model includes the following reports:

Standard Reports

Software menu path: Reporting, then Standard Reports

ISTM

  • ISTM Requests

  • Pending Requests for Student Support Services

  • Status of Request for Student Support Services

IPRC

  • IPRC Meeting Requests

  • Scheduled IPRC Meetings

  • Unsigned Letters of Invitation

  • Pending Statement of Decision Signatures

Confirmation of Continuation

  • Required Confirmation of Continuation

  • Required Confirmation of Continuation Grade 12

  • Pending Parent Confirmation Signatures

IEP

  • Outstanding Initial IEPs

  • Students with Current IEPs

  • IEPs Requiring Review

CEC Reports

  • Review IPRC Stmt of Decision

  • Review IPRC Stmt of Decision ActiveOnly

  • Review IPRC Stmt of Decision Prereg Only

  • Review IPRC Confirmation Continued IPRC

  • Review Special Transportation Request

  • Review Demit Letter of Invitation

Special Transportation

  • STSYR Special Transportation Request

Batch Printing

  • Bulk Print - Parent Consultation Sheet

Loan Reports

  • All Equipment On Loan

  • All Items Requested [NEW]

  • Items on Hold

  • My Loans

PowerSchool

  • PowerSchool Alert Export

  • PowerSchool Export (S_ON_SEN_X)

  • PowerSchool Export (SpEnrollment)

Trillium Exports

  • Add Second Exceptionality

  • Change Both Exceptionalities

  • Change Existing Secondary Exceptionality

  • Change Last IPRC Review Date

  • Change Main Exceptionality

  • Change Main Exceptionality and Add

  • Change Main Exceptionality but Not Second

  • Change Main Placement and Add Secondary

  • Change Placement

  • Change Placement - Two Exceptionalities

  • Change Program

  • Change Program - Two Exceptionalities

  • Conf Demit Exceptionalities

  • Invitation Demit Exceptionalities

  • New Exceptionalities

Public Student Reports

  • Data Import Verification

  • Exceptionality List

  • Exit Students of the School Board

  • IEP Workflow Compliance - Annual Review Stoplight

  • Informed Consent

  • IPRC Students

  • IPRC Workflow Compliance: Annual Review Stoplight

  • Non-Identified Lists

  • Placement and Program List

  • Primary Exceptionality by Gender

  • Primary Exceptionality by Grade

  • Students by Location

Public Document Reports

  • IPRC Meeting Dates

  • Status of Consent

Advanced Reports

Software menu path: Reporting, then Advanced Reports

The ON provincial model does not include any Advanced Reports.

Keyword Tables

Software menu path: Administration, then Configuration, and then Keyword Tables

Keyword table values are primarily populated from state reporting values. This includes fields like race, ethnicity, location, disability, exit reasons, etc.

  • Fields required for state reporting, found in the state reporting profiles, are not editable by the system administrator.

  • Those keyword tables that are not required for state reporting can be edited by the system administrator.

The ON provincial model includes the following editable keyword tables:

Name

Description

ABA_Titles

List of Titles for ABA Facilitator Report

ABAReportName

Applied Behaviour Analysis Report Names

AlternativeCourses

Alternative Courses for the IEP

AssessmentSummary

Values for Assessment Summary (ISTM/IEP)

AttendeeRoles

Invitation Attendee Roles

Behavior

Behavior

BLV_LevelOfSeverity

Listing of Level of Severity for BLV forms.

BLV_ProfessionalJudgement

Blind Low Vision Professional Judgement List

BoardExitReason

Board Exit Reason

BoardStaffStudentServicesDept

List of Board Staff/Student Services Departments

CalendarTracksTable

Calendar tracks for the district and is used to define calendar days.

CM_MethodOfContact

List of Methods of Contact for Case Management Forms.

CourseType

Course Type for IEP Subjects

DeliveryModes

Modes of Delivery for notices

DHH_ProJudgementFactors

DHH - List of Professional Judgement Factors

DHH_Scores

DHH Assessment Scores

DHH_TestAreas

DHH Test Areas for Standardized Assessments

Exceptionality

Contains a list of Exceptionalities

ExceptionalityCategory

Categories for Exceptionalities

Frequency_HR

The frequency used in the HR section of IEP

GradeTable

Contains an entry for each grade.

HearingCourses

Hearing Courses for the IEP

IDTOutcomeDecision

IDT Outcome Decision

IndependenceLevels

Independence Levels

KCodedCourses

List of K-Coded Courses

LengthOfContact

List of Length of Contact for Contact Notes

Location_HR

Location values for the HR section of the IEP

MarkingPeriodTable

Delineates the marking periods in use by a school district.

OM_LevelOfSeverity

O&M Level of Severity

OM_ProfessionalJudgement

O&M Professional Judgement.

OSR_ReviewPurposes

List of OSR Review Purposes

OSR_ReviewServices

List of Services for OSR Review

ParentResponses

Parent Responses

PEAKProgram

PEAK Program List

Placement

Contains a list of Placement

PlacementLocation

Placement Locations

PostSecondaryDestination

Post Secondary Destination

PostSecondaryIndependencelevel

Post Secondary Independence level

Program

Contains a list of Programs

ProgramTypes

IEP Program Types

ReportCourseType

The table used for Reporting off of Course Type for IEP Docs

Resource_HR

Type of Resource for the IEP HR section

Response

Response

Roles

User Roles in TIENET

SEA_GoingTo

SEA Going to

SEAAuditoryManufacturer

SEA Auditory Manufacturer

SEAAuditorySpeakerManufacturer

SEA Auditory Speaker Manufacturer

SEAAuditorySpeakerModel

SEA Auditory Speaker Model

SEAAuditoryTransManufacturer

SEA Auditory Transmitter Manufacturer

SEAAuditoryTransmitter

SEA Auditory Transmitter

SEAAuditoryType

SEA Auditory Types

SEACategory

SEA Equipment Category (Tech or Claims Based)

SEACategoryArea

SEA Blind/Low Vision and PT/OT Categories

SEAClaimStatus

List of SEA Claim statuses

SEAClaimsType

Tech or Claims Based Type

SEAComputerHardware

SEA Computer Hardware list

SEADHHType

SEA Deaf or Hard of Hearing Type of Equipment

SEAEquipmentGroup

SEA Equipment Group

SEAHearingManufacturer

SEA Hearing Manufacturer

SEAHearingType

SEA Claims Hearing Type

SEALaptopInfo

SEA Additional Information for Hardware - Laptops

SEALoanStatus

List of SEA Loan Status

SEAMethod

SEA Method values

SEAOrderEquipType

SEA Order Claims Equipment Types

SEAOrderStatus

SEA Order Status

SEAPPECategory

SEA PPE Categories

SEAPPEQuantity

SEA PPE Quantity

SEAPPESize

SEA PPE Sizes

SEAPPEVendors

SEA PPE Vendors list

SEAProReportName

List of SEA Professional Report Names

SEAProReportServices

SEA Professional Report List of Services

SEAPTOTCategory

SEA PTOT Claims Category

SEAPTOTSubCategory

SEA PT OT Sub Categories

SEARegApprovals

SEA Regional Approval flags

SEARenewalClaim

SEA Renewal claim values

SEARLChoice

SEA Left or Right

SEASoftware

SEA Software List

SEASoftwareSupport

SEA Software Support list

SEAType

Indicates if the equipment is SEA or Loaner

SEAVisionCategory

SEA Blind/Low Vision Categories

SemesterTerm

Contains a list of Semester / Terms for IEP

Services

List of Services

Services2

List of services, some not included in "Services."

SeverityOfNeedsScores

Score Values for Severity of Needs

SLPItemRequired

Item Required for SLP Forms.

SOI_Services

List of Services for Summary of Involvement document

TestAdministered

Tests Administered in Educational Assessment Form

TransitionKeyPoints

Transition Planning Key Points

TransitionResponsibility

List of individuals responsible for Transition Actions

TransitionSources

Sources for Transition Plan

TransPlanInfo

Transportation Plan Information values

TypeOfService

Type of Services for Human Resources section of IEP

VisionCourses

Visually Impaired Courses for the IEP

Years

Years

Special Features

The following special features enhance the overall ON provincial model:

  • Revision feature

  • Active Document

  • Program icons/flags

  • Snippet

  • IEP at a Glance

  • Document Delivery

  • Contact Log

  • Transfer Package

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