Model Description

This document describes the PowerSchool Special Programs Oregon (OR) state model and provides appropriate documentation to facilitate the sales, implementation, and support for this product.

Modules Available

The following modules are available and are individually licensed:

• Special Education

• Response to Intervention (RTI)

• Section 504

• English Language Learners (ELL)

• Gifted and Talented

• Service Capture

Document Templates

Software menu path: Administration, then Configuration, and then Document Templates

The OR state model includes the following document templates:

Document Templates for Student

RTI Process

• Group Instruction Plan Record

• Individual Instruction Plan

• SST Request/TIER III Meeting Request

• Parent /Guardian Invite High School

• Parent /Guardian Invite Elem & MS

• Student Interview (For Students 10 & Older)

• Student Observation Form

• Initial SST Meeting Summary

• Tier III Instructional Plan

• Developmental & Social History

• Parent Letter for Intervention (Entrance)

• Parent Letter Intervention (Exit)

Eligibility

• Eligibility

• Emotional Behavior Disability

• Special Education Notice of Team Meeting

• Developmental Delay Eligibility Packet

• TBI Eligibility

• Prior Notice and Consent for Initial Provision

Section 504

• Section 504 Plan

ELL

• Placement Forms

• ELL Home Language Survey

• ELL Standardized Testing Accommodations

Gifted

• Permission to Evaluate - Gifted

• Notice of Intent to Reevaluate

• Invitation to Participate in a Gifted Team Meeting

• Notice of Recommended Assignment

• Gifted Written Report (GWR)

• Gifted Individualized Education Plan (GIEP)

Other

• Oregon IEP

• Private School ISP

• Pre-Referral

• School Age Forms

• Oregon Referral

• Evaluation

• Medicaid

• Medicaid Service Log

• Evaluation Consent

• Evaluation Planning

• Consent to Invite Outside Agency Personnel

• Program Exit

• Electronic Signature Form

• Abbreviated School Day

Document Templates for Staff

• Group Instruction Plan

Profile Types

Software menu path: Administration, then Configuration, and then Profile Types

The OR state model includes the following profile types:

Classes

• Class Student Roster

• Class Staff Roster

Districts

• Locations

General Ed Students

• Demographics

Globals

• School/Calendar

• Time Units/Conversions

• Last Year

Locations

• Classes

• Alternate Staff Locations

Staff

• Caseload

• Class Staff Roster

• Service Records

• Licenses

• Alternate Staff Locations

Students

• Demographics/Enrollment

• Family Contact

• Special Education

• Medical

• Initial Eligibility (Child Find) Indicator 11

• Services Summary

• Census Data

• Census Summary

• Transportation

• Section 504

• Medicaid

• Existing Plans

• RTI Enrollment

• RTI - ELL

• RTI - Grades

• International Stdnt Demographics/Academic History

• International Student ELL/ESOL Data

• Gifted

Students - Other

• Absences/Tardies

• Areas Of Concern

• Child Finds

• Contact Records

• Designed Instructions

• Discipline Incidents

• Discipline Infraction

• Document Delivery

• ELL Test Scores

• ESY Designed Instructions

• ESY Related Services

• Grades

• Instructional Focus

• ISP Designed Instructions

• ISP Services Related

• School Supp Personel

• Service Records

• Services Related

• Supplementary Aids Accomms

• Supplementary Aid Modification

Model Reports

The OR state model includes the following reports:

Standard Reports

Software menu path: Reporting, Standard Reports

Report Development Meeting

• Indicator B10 Ethnic by Primary Disability

• Indicator B5 Placement by Ethnicity

• Indicator B5 Placement by Race

• Indicator B5 Disability across placement

• Indicator B5 Ethnic across placement

• Indicator B9 Race& CF - Referrals & Determination

• SPRI - Indicator B4 Manifestation Determination

• SPRI Indicator B4 - Student being Tutored

Case Manager Reports

• Case Manager Activity Planning

• Census Data Validation (Active) by Case Manager

• Census Data Validation (Exited) by Case Manager

• Decision to Evaluate - 3 YR ReEval

• Decision to Evaluate - Initial

• ESD Staff District SR Ready, YES, By Month/Student

• Initial Referral and Eligibility Determination

• Medicaid Services

• Out-of-District Students

• ReEvals Due

• ReEvals Due (colorcoded)

• Students Exited from SpEd (CM only)

• Tracking IEP Compliance

• Transfer of Parent Rights

Case Manager: IEP Regional Provider Reports

• Regional Prog Related Services (CM only)

• Regional Prog School Suppt for Personnel (CM only)

• Regional Prog Specially Designed Instruc (CM only)

• Regional Prog SuppAids Modifications (CM only)

Case Manager: Service Summary Profile Reports

• Student Related Services (CM only)

• Student School Support Personnel (CM only)

• Student Specially Designed Instruction (CM only)

• Student Supplementary Aids (CM only)

Caseload Reports

• ReEvals Due (colorcoded) for Non-Case Managers

• Student-Related Services (by location)

• Student Related Services - APE Services

• Student School Support Personnel (by location)

• Student School Support Personnel - Consultation

• Student Specially Designed Instruction - APE

• Student Supplementary Aids (by location)

• StudentSpecially Designed Instruction(by location)

• Tracking IEP Compliance for Non-Case Managers

• User Caseload (new)

• User Caseload - Preferred Name

Child Find - ODE Validation Reports

• Initial Referral by Ethnicity & Elig Determination

• Initial Referral by PHC & Eligible = Yes

• Initial Referral by Race, # Days & Eligible = NO

• Initial Referral by Race, # Days & Eligible = Yes

• Initial Referrals by Grade - Eligible NO

• Initial Referrals by Grade - Eligible Yes

• Range of Days & Reason Codes

Child Find Validation Reports

• Child Find Error Report

• Child Finds Referrals & Determinations Completed

• Child Finds Referrals & Determinations Uncompleted

• Decision to Evaluate - 3 YR ReEval Districtwide

• Decision to Evaluate - Initial Districtwide

• Evaluation - Assessment Grid 60-Day Timeline

Compliance Reports

• Activity Planning by Case Manager

• IEP Compliance Across Case Managers Districtwide

• IEPs out of Compliance

• ReEvals Due Districtwide

• ReEvals Due Districtwide (sort by ReEval date)

• ReEvals Due Districtwide(colorcoded)

• Transfer of Parent Rights Districtwide

Data Validation Initial Import Reports

• Census - Uploaded Related Services

December Census - ODE Validation Reports

• Agency Serving Totals/Percentages

• Enrollment Type Totals/Percentages

• Ethnicity (A3)

• Federal Placement Code Totals/Percentages

• Primary Disability Totals/Percentages

• Race (A3)

December Census Validation Reports

• December Census Error Report

• Enrollment Type

• Related & Supplementary Services (Active)

• Related Service Number Missing/Final IEP

• Related Services (Active)

• Secondary Federal Placement Code (Active & Exited)

• Serving Agency = 33 Regional Program

• Student Address Field(s) Missing (Active)

• Students Age 5 (Active)

• Students Age Greater than 5 with SecFedPlcCode

• Transition Flag

District IEP Regional Provider Reports

• Regional Program Related Services

• Regional Program School Support for Personnel

• Regional Program Specially Designed Instruction

• Regional Program Supplementary Aids Modifications

District Reports

• Third Period Cumulative ADM Comparison Report

• User Caseload DistrictWide

District Service Record - Administrator Reports

• 10/11 DistSRReady,YES,ByMonth(Staff/Student) (999)

• District SR by Staff (All Records) Ready, NO

• District SR by Staff (All Records) Ready, YES

• District SR Ready, NO, By Month (Staff/Student)

• District SR Ready, NO, By Month/Student

• District SR Ready, YES, By Month (Staff/Student)

• District SR Ready, YES, By Month/Student

District Service Record - Service Provider Reports

• 10/11District SR Ready, YES, By Student- (999)

• District SR Ready, NO, By Month

• District SR Ready, NO, By Student

• District SR Ready, YES, By Month

• District SR Ready, YES, By Student

Document Status Reports

• Eligibility Doc Status

• Evaluation/Consent Doc Status

• ISP Doc Status

• LBL Referral Doc Status

• Referral Doc Status

• School Age Doc Status

Eligibility/Disability Reports

• Eligibility 10 and 3/+ Deviations Below Mean

• Eligibility by Federal Placement Code

• Eligibility Category by Grade

• Eligibility: Autism (82)

• Eligibility: Primary SLD (90)

• SpEd Initial Eligibility Date

• Students by Disability and School

• Students by Eligibility Category

ESD - Medicaid Administrator Reports

• ESD Recd Parent Disclose Medicaid Permission

• ESD SR Ready Bill, NO, By Month (Staff/Student)

• ESD SR Ready Bill, NO, By Month/Student

• ESD SR Ready Bill, NO, By Student - Add Date Range

• ESD SR Ready Bill, YES, By Month (Staff/Student)

• ESD SR Ready Bill, YES, By Month/Student

• ESD SR Ready Bill, YES, ByStudent - Add Date Range

• ESD Staff (All Medicaid) Ready for Bill, NO

• ESD Staff (All Medicaid) Ready for Bill, YES

• ESD Staff License Information

ESD - Medicaid Service Provider Reports

• 10/11 ESD Staff SR Ready Bill, YES, By Student

• ESD Staff SR Ready Bill, NO, By Month

• ESD Staff SR Ready Bill, NO, By Student

• ESD Staff SR Ready Bill, YES, By Month

• ESD Staff SR Ready Bill, YES, By Student

• ESDStaff SR ReadyBill, YES, By Student-Dates(999)

ESD Business Office Medicaid Billing (District)

• 12-13 Dist ServiceLoadFile - By Student/Staff

• 12-13Dist ServiceLoadFile - By Student/Staff/Month

• 13-14 Dist ServiceLoadFile - By Student/Staff

• 13-14 Dist ServiceLoadFile - By Student/Staff w/S#

• 13-14Dist ServiceLoadFile - By Student/Staff/Month

• 13-14Dist ServiceLoadFile-By Stu/Staff/Month w/S#

• 14-15 Dist ServiceLoadFile - By Student/Staff w/S#

• 14-15Dist ServiceLoadFile-By Stu/Staff/Month w/S#

• District LoadFile - ecWebfor ORMED (BASE ONLY)

• District ServiceLoadFile - By Student/Staff

• District ServiceLoadFile - By Student/Staff/Month

• District ServiceLoadFile - Original (BASE ONLY)

• District ServiceLoadFile Parma=Student (BASE ONLY)

• Elig Medicaid Verification Consent & SpEdExit Date

• ESD Eligibility Medicaid Verification for District

• Student Load File - original (BASE ONLY)

ESD Business Office Medicaid Billing (ESD)

• ESD staff ServiceLoadFile Prama = month

• ESD staff ServiceLoadFile Prama = Student

ESD District Service Record - Service Provider

• 12/13 ESD District SR Ready, YES, By Student

• 13/14 ESD District SR Ready, YES, By Student

• ESD Dist SR Ready, NO, By Month (Student)

• ESD Dist SR Ready, YES, By Month (Student)

• ESD District SR (All Records) Ready, NO

• ESD District SR (All Records) Ready, YES

• ESD District SR Ready, NO, By Month / Student

• ESD District SR Ready, YES, By Month / Student

• ESD District SR Ready, YES, By Student

ESD District Service Record Minute Totals Reports

• ESD District SR-MinTotals(All) byMnth CurrentSchYr

• ESD District SR-Minute Totals (All) - Date Range

ESD DistrictService Record - Administrator Reports

• 12/13 ESD Adm Dist SR Ready, YES, By Month/Student

• 12/13 ESD District SR BY Staff (All) Ready, Yes

• 13/14 ESD Adm Dist SR Ready, YES, By Month/Student

• 13/14 ESD District SR BY Staff (All) Ready, Yes

• ESD Adm District SR Ready, YES, By Student

• ESD Dist SR Ready, NO, By Month (Staff/Student)

• ESD Dist SR Ready, YES, By Month (Staff/Student)

• ESD District SR by Staff (All Records) Ready, NO

• ESD District SR by Staff (All Records) Ready,YES

• ESD District SR Ready, NO, By Month/Student

• ESD District SR Ready, YES, By Month/Student

ESD Medicaid Minute Totals Reports

• ESD Medicaid SR- Minute Totals (All) - Date Range

• ESDMedicaid SR-MinTotals by Mnth(All) CurrentSchYr

eSPExport

• eSchoolPLUS 504 Program Reg Programs

• eSchoolPLUS 504 Reg Personal

• eSchoolPLUS Primary Disability

• eSchoolPLUS Referral Reg Personal

• eSchoolPLUS Secondary Disability

• eSchoolPLUS Special Ed Reg Personal

• eSchoolPLUS SpEd Program Reg Program

• eSchoolPLUS Student 504 Status (studentIEPStatus)

• eSchoolPLUS Student REF Status (studentIEPStatus)

• eSchoolPLUS Student SE Status (studentIEPStatus)

• eSchoolPLUS Tertiary Disability

ESY Reports

• ESY Counts by School

• ESY Students by Disability

• ESY Students by School

Ethnic(Hispanic or Latino) & Race Reports

• Disability by Ethnic (Hispanic or Latino)

• Disability by Ethnic(Hispanic or Latino) by Gender

• Disability by Race

• Disability by Race by Gender

• Ethnic = Hispanic or Latino

• Grade by Ethnic (Hispanic or Latino) by Gender

• Grade by Race by Gender

• Race by Category

• Students by Ethnic (Hispanic or Latino)

• Students by Race by School

• Students by School and Ethnic (Hispanic or Latino)

Exited from SpEd Reports

• Exit Collection Validation Related & Supp Services

• Exited by Eligibility & Ethnic: Hispanic or Latino

• Exited by Eligibility & Race

• Exited due to Revocation of Services

• School and Exit Codes

• Student SIS Withdrawal

• Students by Graduation Exit Code

• Students Exited from SpEd

• Students Grade 12 and SpEd Record Type

• Students Grade 12 Exited Current Sch Yr

Flags - Demographic/Enrollment Reports

• Charter School Students

• Early Entry to KG Students

• Home Schooled Students

• Homeless Students

• Private School Students

• Tutoring Received Students

High Cost Disability Collection

• Fed Place=33/39 & Related Services=Speech, OT, PT

• Federal Placement Code is not 30 or 31

• FedPlaceCode = 33/39, Elig 3 = 50 & SDI = Speech

• FedPlaceCode = 33/39, PrimElig = 50 & SDI = Speech

• FedPlaceCode = 33/39, PrimElig = 80 & SDI = Speech

• FedPlaceCode = 33/39, PrimElig = 82 & SDI = Speech

• FedPlaceCode = 33/39, PrimElig =10 & SDI = Speech

• FedPlaceCode=33/39, Elig 2 = 50 & SDI = Speech

• Student List High Cost Analysis

IEP Team Member Reports

• Speech Pathologist Report

Imported Reports

• December 1, 2018 Census

• SIS EXPORT

Interdistrict Student Reports

• Interdistrict Agreements

• Out-of-District Students Districtwide

June Census - ODE Validation Reports

• Age at Exit by Exit Reason

• Disability Type by Exit Reason

• Ethnicity by Exit Reason

• Leaver Verification - Exit Reason Totals

• Race by Exit Reason

June Census Validation Reports

• Agency Serving Code (Exited)

• Data Validation (Active w Exit Code) LBL Dists

• Data Validation (Exited)

• Enrollment Type (Exited)

• Graduation Code by Gender

• ISP Related Services

• ISP Related Services (Exited) TEST

• June Census Error Report

• June Census Validation (SECC rules)

• Related & Supplementary Services (Exited)

• Related Service Number Missing/Final IEP (Exited)

• Related Services (Exited)

Medicaid - Administrator Reports

• District Staff License Information

• Eligibility Medicaid Verification Alpha Student

• Eligibility Medicaid Verification by Consent Date

• Medicaid Profile Date: Consent, Initial, Annual

• Medicaid Provider List

• Medicaid Services Districtwide

• Parent Disclose Medicaid Permission & Services

• Parent Disclose Medicaid Permission Rcvd by ESD

• SR by Staff (All records) Ready Bill, NO

• SR by Staff (All records) Ready Bill, YES

• SR Ready Bill, NO, By Month (Staff/Student)

• SR Ready Bill, NO, By Month/Student

• SR Ready Bill, NO, By Student - Add Date Range

• SR Ready Bill, YES, By Month (Staff/Student)

• SR Ready Bill, YES, By Month/Student

• SR Ready Bill, YES, By Student - Add Date Range

Medicaid - Service Provider Reports

• 12/13 SR RB, YES, By Student - Staff (999)

• 12/13 SR Ready Bill, NO, ByMonth (Staff/Student)

• 12/13 SR Ready Bill, YES, ByMonth (Staff/Student)

• 13/14 SR Ready Bill, NO, ByMonth (Staff/Student)

• 13/14 SR Ready Bill, YES, ByMonth (Staff/Student)

• Eligibility Medicaid Verification

• Parent Disclose Medicaid Permission by Attn School

• SR (All records), By Student

• SR RB, NO, By Student - Staff Add Date Range

• SR RB, YES, By Student - Staff Add Date Range

• SR Ready Bill, NO, By Month

• SR Ready Bill, NO, By Student

• SR Ready Bill, YES, By Month

• SR Ready Bill, YES, By Student

Medicaid - Supervisor Reports

• 12/13 SR Ready Bill, NO, By Month (Staff /Student)

• 12/13 SR Ready Bill, YES, ByMonth (Staff/Student)

• 13/14 SR Ready Bill, NO, By Month (Staff /Student)

• 13/14 SR Ready Bill, YES, ByMonth (Staff/Student)

• SR (All records) Ready Bill, NO (Staff/Student)

• SR (All records) Ready Bill, YES (Staff/Student)

• SR RB, NO, By Student - Supervisor Add Date Range

• SR RB, YES, By Student - Supervisor Add Date Range

• SR Ready Bill, NO, By Month (Staff /Student)

• SR Ready Bill, YES, By Month (Staff /Student)

Medicaid Minute Totals Reports

• Medicaid SR-Minute Totals (All) -Date Range

• Medicaid SR-MinuteTotals by Mnth(All) CurrentSchYr

Medicaid Reports

• DSCtop SpEd List Import Format__

• DSCtop_goals

• RX_ESY Related Services

• RX_ESY_SDI

• RX_Related_Services

• RX_SchoolSupport

• RX_SDI

Medicaid Staff Information Reports

• District Alias

Oregon District Reports

• Districts

Oregon Location Reports

• All Locations

• All School Locations with School District

• School Location and Information

PowerSchool

• PowerSchool Alert Export

PowerSchool Export Reports

• PowerSchool OR Export (S_OR_STU_X)

Section 504

• Sec 504 - Annual Review Due

• Sec 504 - Qualified Students

• Sec 504 - Students Who Did Not Qualify

• Sec 504 Doc Qualified Students and Accommodations

• Sec 504 Doc Status

Service Summary Profile Reports

• Regional Provider for OT and PT Related Services

• Student Related Services

• Student Related Services w/Minutes

• Student School Support Personnel

• Student Specially Designed Instruction

• Student Specially Designed Instruction w/Minutes

• Student Supplementary Aids

• Students with Speech Related Services By Building

SIS - TIENet Verification Reports

• SpEd (Active)

• SpEd (Exited)

• SpEd Current School Year (Active & Exited)

• SpEd SISEnrollment Date=Prior SchYr (Active)

SPRI and Indicator Reports

• Child Finds and Ethnic (Hispanic) - list

• Child Finds and Race - list

• Eligibility by Ethnic (Hispanic)

• Eligibility by Race (Active & Exited)

• Eligibility by Race (Active)

• Ethnic (Hispanic) by Location

• Federal Placement by Location/Grade - list

• Federal Placement Code by Ethnicity (Hispanic)

• Federal Placement Code by Grade

• Federal Placement Code by Location

• Federal Placement Code by Race

• Federal Placement/Location/Grade (Active)

• Race by Location

• Student Related Services & Ethnic (Hispanic) -list

• Student Related Services & Race - list

Staff Reports

• All Staff

• All Staff Medicaid Info

• All Staff by Security Group

• Staff (All Locations)

• Staff (WorksAt only)

State Child Find Reports

• Child Find Report 09/10

• Child Find Report for the Current School Year

State December Census Reports

• December 1, 2009 Census Revised 11/09

• December 1, 2010 Census

• December 1, 2011 Census

• December 1, 2012 Census

• December 1, 2013 Census

• December 1, 2014 Census

State June Exit Collection Reports

• June Exit Collection 08/09

• June Exit Collection 09/10

• June Exit Collection for 14/15

• June Exit Collection for the Current School Year

Student Reports

• Active and Exited Students by Atten School Code

• All Students

• All Students - Legal/Preferred Name

• All Students (Active)

• All Students (Active) & Casemanager

• All Students (Address)

• All Students (Exited)

• All Students (Inactive)

• All Students (Parent Contact)

• All Students (Primary Contact Address)

• All Students (Primary Disability)

• All Students (SSID)

support

• Test

Public Student Reports

• Dec Validation

• Dec Validation WITHCODES (jb)

• June Validation

• Testing

Public Document Reports

• IEP

Advanced Reports

Software menu path: Reporting, Advanced Reports

Advanced Reports

• District-Wide Caseload Reports

• District-Wide Caseload Reports by Student

• Indicator 5

Keyword Tables

Software menu path: Administration, then Configuration, and then Keyword Tables

Keyword table values are primarily populated from state reporting values. This includes race, ethnicity, location, disability, exit reasons, etc.

• Fields required for state reporting, found in the state reporting profiles, are not editable by the system administrator.

• Those keyword tables that are not required for state reporting can be edited by the system administrator.

The OR state model includes the following editable keyword tables:

Special Features

The following special features enhance the overall OR state model:

• State Standards

• Revision Feature

• Active Document

• Program Icons/Flags

• Snippets

• IEP at a Glance

• Document Delivery

• Contact Log

• DocuSign (limited documents)

• Goal Wizard

• Transfer Package