Model Description

This document describes the PowerSchool Special Programs Pennsylvania (PA) state model and provides appropriate documentation to facilitate the sales, implementation, and support for this product.

When there is a software menu path link in a section, you can click that link to navigate to the corresponding location in your model software, provided you have the proper login and security access.

Modules Available

The following modules are available and are individually licensed:

Special Education
Response to Intervention (RtI)
Section 504
English Language Learners (ELL)
Gifted and Talented
Service Capture

Document Templates

Software menu path: Administration, Configuration, and then Document Templates

The PA state model includes the following document templates:

Section 504

Section 504 - Plan
Section 504 - Meeting Notice and Invitation
Section 504 - Eligibility
Section 504 - Manifestation Determination Review
Parents Rights
Authorization for Release/Exchange of Information
Written Notice/Consent

School Age

Initial Evaluation PWN and Consent
Permission to Evaluate (Request form)
Reevaluation PWN and Consent
Permission to Reevaluate (Request form)
Evaluation Report
Reevaluation Report
Invitation Letter
Agreement to Waive Reevaluation
Notice of Recommended Educ. Placement (NOREP)
Summary of Student Performance
School Age Procedural Safeguards
Positive Behavior Support Plan
School Age IEP
Manifestation Determination Review
IEP Meeting Waiver
Functional Behavioral Assessment

Gifted

Permission to Evaluate
Notice of Intent to Reevaluate
Invitation to Participate in a Gifted Team Meeting
Notice of Recommended Assignment (NORA)
Gifted Written Report (GWR)
Gifted Individualized Education Plan (GIEP)

Preschool Early Intervention

Preschool Early Intervention Letters
Preschool Early Intervention Notice of EdPlacement
Preschool Early Intervention Evaluation Report
Preschool Early Intervention Re-evaluation Report
Preschool Early Intervention IFSP/IEP
Preschool Early Intervention Procedural Safeguards
Preschool Early Intervention Program Contract

Infant Toddler

Infant/Toddler Early Intervention Letters
Infant/Toddler Early Intervention Evaluation Rpt
Infant/Toddler Early Intervention IFSP/IEP
Infant/Toddler Early Intervention Service Monitor
Infant/Toddler Early Intervention Provider Monitor

ELL

Placement Forms
ELL Home Language Survey
ELL Standardized Testing Accommodations

RtI Process

Parent Letter for Intervention (Entrance)
Parent/Guardian Invite High School
Parent/Guardian Invite Elem & MS
Student Interview (For Students 10 & Older)
Student Observation Form (RTI)
Developmental & Social History
Group Instruction Plan Record
Individual Instruction Plan
Tier III Meeting Request
Initial Tier III Meeting Summary
Tier III Instructional Plan
Parent Letter Intervention (Exit)

Other

Entry Withdrawal Change
ADD-ON Health Record
ADD-ON Tracking Form
Medical Assistance Program Billing Notice
Medical Assistance Program Billing Consent
File-Based Security [Files-Only]

Profile Types

Software menu path: Administration, Configuration, and then Profile Types

The PA state model includes the following profile types:

Classes

Class Student Roster
Class Staff Roster
Class General Ed Roster

Districts

Locations

GeneralEdStudents

Class General Ed Roster

Globals

School/Calendar
Time Units/Conversions
Last Year
PA Model Configuration Options

Locations

Classes
Alternate Staff Locations

Staff

Class Staff Roster
Caseload
Service Records
Alternate Staff Locations

Students

Demographics/Enrollment/Contact Info
Eligibility
Placement
Entry/Withdrawal/Change
Transition Services
PIMS
Penn Data
Section 504
ELL Student Demographics/Academic History
Student ELL/ESOL Data
ELL Testing Profile
RTI
RTI - Grades
Gifted
Access
Areas Of Concern
Contact Records
Discipline
Document Delivery
Elem Grades
Goals
Grades
Program Modifications
Related Services
Service Records
Sp Enrollment
Support Services
Student Contacts

Model Reports

The PA state model includes the following reports:

Standard Reports

Software menu path: Reporting, and then Standard Reports

Accommodation Reports

PSSA Accommodations

Bulk Print Reports

Bulk Print Progress Reports
Invitation Letter

Case Management

Case Managers All

Compliance Reports

IEP Workflow Compliance
IEP Workflow Compliance - Annual Review
IEP Workflow Compliance - Reevaluation

DocuSign

DocuSign Status Report

ELL Reports

ELL Students by School & Grade
ELL Students Report
Systemwide Country Report
Systemwide Spoken Languages

eSPExport

eSchoolPLUS 504 Indicator (StudentProgramStatus)
eSchoolPLUS Act16Category (StudentProgramStatus)
eSchoolPLUS Classification (studentClassification)
eSchoolPLUS Export Act 16 Cat DistrictDefined
eSchoolPLUS Export PASA DistrictDefined
eSchoolPLUS Gifted Status (studentIEPStatus)
eSchoolPLUS GS Gifted (StudentProgramStatus)
eSchoolPLUS GX Gifted (StudentProgramStatus)
eSchoolPLUS GY Gifted (StudentProgramStatus)
eSchoolPLUS PA-SPEC Program (StudentProgramStatus)
eSchoolPLUS Student 504 Status (studentIEPStatus)
eSchoolPLUS Student Disabilities (StudentDisab...)
eSchoolPLUS Student REF Status (studentIEPStatus)
eSchoolPLUS Student SE Status (studentIEPStatus)

Model Reports

Analysis of caseloads by teachers
Annual Reviews Due
Class Rosters
Class Rosters Grouped by Teacher
Gifted
IEP Due Date Class List
IEP Due Dates
IEP Due Dates By Month (by Teacher)
IEP Workflow Compliance All students
Initial Referral Process
Special Education Data Import
Special Education Student List
Student Demographics
Total population
Transition

Penn Data

Penn Data Diagnostic
Student File
Table 14
Table 4A
Table 8A
Table 9A

Penn Data - Leader Formats

Assignments
Compliance Dates
Expulsions
Staff File
Student Address
Student File Leader Format
Suspensions
Transition Assignments
Unilateral Removal

PIMS

PIMS Act 16
PIMS Diagnostic
PIMS Special Education Snapshot December
PIMS Special Education Snapshot EOY

PowerSchool Export

PowerSchool Alert Export
PowerSchool Export (SpEnrollment)
PowerSchool Instance TN Fields
PowerSchool PA Gifted Reporting (S_PA_STU_X)
PowerSchool PA State Reporting (S_PA_SEN_SPED_X)
PowerSchool PA State Reporting (S_PA_STU_X)

Support

PIMS Special Education Snapshot December Copy
PIMS Special Education Snapshot EOY Copy

Support Staff

eSchoolPLUS 504 Indicator (StudentProgramStatus)1
eSchoolPLUS Gifted Status (studentIEPStatus) cpy
eSchoolPLUS Student Disabilities 1
PowerSchool Alert Export Copy
PowerSchool Alert Export Copy2

Public Student Reports

EOY Test
Grade 12 IEP students
LRE Category
Reevals w/in next two months
Student IDT

Public District Reports

All Districts
District List

Public Location Reports

All Locations

Public Staff Reports

Staff

Public Document Reports

Invalid Progress Report progress codes

Advanced Reports

Software menu path: Reporting, and then Advanced Reports

Tables 1, 2, 3

Keyword Tables

Software menu path: Administration, Configuration, and then Keyword Tables

Keyword table values are primarily populated from state reporting values. It includes race, ethnicity, location, disability, and exit reasons.

The system administrator cannot edit the required fields for state reporting found in the state reporting profiles.
The system administrator can edit those keyword tables not required for state reporting.

The PA state model includes the following editable keyword tables:

Table Name	Description
AdditlProperties	Contains an entry for each additional property of a record in a record list.
AssessmentSubjects	Assessment Subjects
CalendarTracksTable	Calendar tracks for the district are used to define calendar days.
Certifications	Contains every certification used by the district.
ClassTypeTable	Indicates all the class types used in a district. It includes (but is not limited to) mainstream, bilingual, basic skills, and special education class types.
CountryTable	Contains an entry for each country of origin for students.
CountyTable.	Contains one entry for each county in the state.
Curriculum	Curriculum
dailyHoursContact	Daily Hours of Contact
Distr_LocationTypes	Contains an entry for each district/location type (Local Education Agency or Regional Day School).
Duration	Duration
EducPlanWaiverTable	Contains an entry for each educational plan waiver (length of the academic day) used in the district.
EligibilityCatgories	Contains the special education eligibility categories.
ELLTier	Tiers for ELL
EmploymentActivities	Table for Employment field on the Student Transition Services section of School Age IEP.
ESOLAltProgram	ESOL Alternative Programs
ESOLEngProf	ESOL English Proficiency
EthnicTable	Contains an entry for each ethnic designation.
EvaluationTool	Evaluation Tool
ExitReasonTable	Contains an entry for each reason a student may exit a program or end enrollment.
FrequencyGIEP	Frequencies used on the GIEP
FrequencyPlanRTI	Frequency of RTI Plan
FundingType	Contains an entry for each type of funding used by the district.
GenPurpClasses	Supports the "Classes" grid on the "General Purpose Field Status Report." Contains an entry for each field that might appear in the grid.
GenPurpDistricts	Supports the "Districts" grid on the "General Purpose Field Status Report." Contains an entry for each field that might appear in the grid.
GenPurpLocations	Supports the "Locations" grid on the "General Purpose Field Status Report." Contains an entry for each field that might appear in the grid.
GenPurpPersonnel	Supports the "Personnel" grid on the "General Purpose Field Status Report." Contains an entry for each field that might appear in the grid.
GenPurpStudents	Supports the "Students" grid on the "General Purpose Field Status Report." Contains an entry for each field that might appear in the grid.
GoalSubjects	Goal Subjects
GradeTable	Contains an entry for each grade.
GuardianRlationTable	Contains an entry for each type of guardian a student may have.
HairColorTable	Delineates hair possibilities.
HomeInstructionBy	Contains an entry for each entity that can place a student in home instruction.
IEPReasons	Contains an entry for each reason for performing a student's special education evaluation.
IEPTypeTable	Contains the types of IEPs.
IndependentActivity	Table for Independent Living field on the Student Transition Services section of School Age IEP.
InDistMunicipalities	Contains the names of all the constituent municipalities of the district.
InstModel	Model of Instruction
InstructionActivity	Table for Postsecondary Education and Training field on the Student Transition Services section of School Age IEP.
Instructional_Level	Elementary, Secondary, Post-Sec
InstructionSettings	Contains an entry for each instructional setting (for example, self-contained).
Lang_Instr_Testing	Contains an entry for each language of instruction or for testing recognized by the state.
MarkingPeriodTable	Delineates the marking periods in use by a school district.
MeetingPurpose	Meeting Purpose
MeetingPurpose504	Section 504 - Meeting Notice and Invitation
Methods	Methods
NativeLanguageTable	Contains an entry for each native language.
OperatingTypeTable	Contains an entry for each state-recognized district operating type.
ParentResponses	Parent Responses
PersonnelPositions	Contains an entry for each position an employee may have.
Positions	Other Special Ed Services Positions
Presentation_ELL	Presentation Accommodations
ProgramTable	Contains an entry for every program. This includes special education, bilingual, basic skills, and mainstream programs.
ProgressIndicators	Progress Indicators
ProgressMonitoringSchedule	Progress Monitoring Schedule Choices
Response_ELL	ELL Response Accommodations
RTIGroupNamesTable	RTI Group Names Table
ServicesTable	Contains an entry for every service (like related, supportive) recognized by the state.
Setting_ELL	ELL Setting Accommodations
SpEdEventsTable	Contains an entry for any special education "item" which needs tracking. Used to define entries for multi-value fields.
StateAssessment	State assessments
StateTable	Contains an entry for each state.
Strategies	Strategies
SubTestCOGAT	SubtestCOGAT
SubtestCRCT	SubtestCRCT
SubtestEOCT	SubtestEOCT
SubtestGHSGT	SubtestGHSGT
SubtestGHSWT	SubtestGHSWT
SubtestGKIDS	Subtest for GKIDS
SubtestITBS	SubtestITBS
SubtestTBS_GAKIDS	SubtestITBS and GAKIDS
SupportedRpts_Scrpts	Contains an entry for all reports (state or otherwise) and scripts supported by this structure.
SupportsTable	Supports school personnel.
TeacherArea_JobCodes	Contains an entry for each teacher position recognized by the state.
TeamMemberPositions	Contains an entry for each position on a special education team. It includes child study, evaluation, and IEP conference teams.
TestEvaluationType	Contains an entry for the evaluation type/method (For example, registered holistic scoring) of a given test. Each test is evaluated by a method from this table and yields a score (see the "ScoreTypeTable" table).
TestExemptions	Selections for testing exemptions.
TestingAccommodations	Testing Accommodations
Tests_ELL	ELL Tests
TestTable	The assessment instruments used and their properties.
TimeFrame	TimeFrame
TimeTable	Contains an entry for each possible amount of time (For example, full-time) a student can be enrolled, placed, etc.
TimingScheduling_ELL	Timing Scheduling for ELL
TypeOfService	Type of Service Table for School Age IEP Section VII.
TypeOfSupport	Type of Support Table for School Age IEP Section VII.

Special Features

The following special features enhance the overall PA state model:

State Standards
Revision feature
Active Document
Program icons/flags
Snippet
IEP Snapshot
Contact Log
DocuSign (limited documents)
Goal Wizard
PS SIS Unlimited Contacts Integration
eSchoolPLUS Unlimited Contacts Integration