Model Description

This document describes the PowerSchool Special Programs Virginia (VA) state model and provides documentation to help you sell, implement, and support this product.

When there is a "Software menu path" link in a section, you can click that link to go to the corresponding location in your model software, provided you have the proper login and security access.

Modules Available

The following modules are available and are individually licensed:

• Special Education

• Response to Intervention (RTI)

• Section 504

• English Language Learners (ELL)

• Gifted and Talented

• Service Capture

Document Templates

Software menu path: Administration, Configuration, then Document Templates

The VA state model includes the following document templates:

Referral

• Referral Request

• Review of Existing Data Summary

• Parental Consent to Evaluate

• Eligibility Summary

• Observation Form

• Prior Notice

• Child Study Team Minutes

Eligibility Worksheets

• Autism Worksheet

• Deaf-Blindness Worksheet

• Deafness Worksheet

• Developmental Delay Worksheet

• Emotional Disability Worksheet

• Hearing Impairment Worksheet

• Intellectual Disabilities Worksheet

• Multiple Disabilities Worksheet

• Orthopedic Impairment Worksheet

• Other Health Impairment Worksheet

• Specific Learning Disability Worksheet

• Speech-Language Impairment Worksheet

• Traumatic Brain Injury Worksheet

• Visual Impairment Worksheet

IEP

• Individualized Education Program

• Transition Individualized Education Program

• Summary of Performance

• Consent to Invite Agency Personnel

• IEP Meeting Notice

• IEP At A Glance

• Credit Accommodations Eligibility Form

Alternative Assessments

• Virginia Alternate Assessment Program

• Accommodation Criteria

• Virginia Grade Level Alternative

• Virginia Grade Level Alternative – LEP

• Virginia Substitute Evaluation Program

Section 504

• Section 504 – Meeting Notice and Invitation

• Section 504 – Plan

• Written Notice/Consent

• Rights Afforded by Section 504

• Section 504 – Manifestation Determination Review

• Authorization for Release/Exchange of Information

• Section 504 – Eligibility

• Section 504 – Referral

Gifted

• Permission to Evaluate - Gifted

• Notice of Intent to Reevaluate

• Invitation to Participate in a Gifted Team Meeting

• Notice of Recommended Assignment

• Gifted Written Report (GWR)

• Gifted Individualized Education Plan (GIEP)

RTI Process

• Parent Letter for Intervention (Entrance)

• Parent/Guardian Invite High School

• Parent/Guardian Invite Elem & MS

• Student Interview (For students aged 10 & Older)

• Student Observation Form (RTI)

• Developmental & Social History

• Group Instruction Plan Record

• Individual Instruction Plan

• Tier III Meeting Request

• Initial Tier III Meeting Summary

• Tier III Instructional Plan

• Parent Letter Intervention (Exit)

ELL

• Placement Forms

• ELL Home Language Survey

• ELL Standardized Testing Accommodations

Other

• Prior Written Notice

• Notice of Transfer of Rights

• Functional Behavior Assessment

• Manifestation Determination Review (MDR) Minutes

• Positive Behavior Intervention Plan

• Indicator 7 Entry

• Indicator 7 Exit

• Indicator 13

• Consent Revoked After Evaluation Initiated

• Consent Revoked Before Evaluation

• Notice for an Extension of the Timeline

• Services Plan

• Virginia Modified Achievement Standards Test

• Consent for Billing

• Notification for Accessing Public Benefits

• Physical Therapy Plan of Care

• Occupational Therapy Plan of Care

• Speech Therapy Plan of Care

• Audiology Plan of Care

Profile Types

Software menu path: Administration, Configuration, then Profile Types

The VA state model includes the following profile types:

Classes

• Class Student Roster

• Class Staff Roster

Districts

• Not used in this model

Divisions

• Identifies each county

General Ed Students

• Student Demographics

Globals

• School Address, Logo, Contact Information

• State Reporting Dates for each school year

Locations

• Classes

• Alternate Staff Locations

Staff

• Personnel Inventory

• Staff Licensure

• Caseload

• Class Staff Roster

• Service Records

• Alternate Staff Locations

Students

• Demographics/Enrollment/Contact Information

• Eligibility

• Placement

• December 1st Count

• Student Record

• Indicator 7

• Indicator 11

• Indicator 12

• Indicator 13

• Additional Information

• Medicaid

• Section 504

• Medicaid Information

• ELL Student Demographics/Academic History

• Student ELL/ESOL Data

• ELL Testing Profile

• Gifted

• RTI

• RTI - Grades

Students - Other

• Access

• Accommodation

• Areas Of Concern

• Assessments

• Contact Records

• Disability History

• Document Deliveries

• Document Delivery

• Elem Grades

• Goals

• Grades

• Service Records

• Services

• State Reporting History

Model Reports

The VA state model includes the following reports:

Standard Reports

Software menu path: Reporting, Standard Reports

Compliance Management and Monitoring Report

• Monitoring Report

• Tracking IEP Compliance Across Case Managers

ELL Reports

• ELL Students by School & Grade

• ELL Students Report

• Systemwide Country Report

• Systemwide Spoken Languages

eSPExport

• eSchoolPLUS Export DistrictDefined

• eSchoolPLUS SRC-Disab-1 (StudentProgramStatus)

• eSchoolPLUS SRC-Disab-2 (StudentProgramStatus)

• eSchoolPLUS SRC-Disab-3 (StudentProgramStatus)

• eSchoolPLUS SRC-SE DC (StudentProgramStatus)

• eSchoolPLUS SRC-SE DC2 (StudentProgramStatus)

• eSchoolPLUS SRC-SE DC3 (StudentProgramStatus)

• eSchoolPLUS SRC-SE PC (StudentProgramStatus)

• eSchoolPLUS SRC-SE RCP (StudentProgramStatus)

• eSchoolPLUS SRC-SE S2P (StudentProgramStatus)

• eSchoolPLUS SRC-SE S3P (StudentProgramStatus)

• eSchoolPLUS SRC-SE SP (StudentProgramStatus)

• eSchoolPLUS SRC-SE SS2 (StudentProgramStatus)

• eSchoolPLUS SRC-SE SS2D (StudentProgramStatus)

• eSchoolPLUS SRC-SE SS3 (StudentProgramStatus

• eSchoolPLUS SRC-SE SS3D (StudentProgramStatus)

• eSchoolPLUS Student REF Status (StudentIEPStatus)

• eSchoolPLUS Student SE Status (StudentIEPStatus)

Imported Reports

• Case Manager Activity Planning Schedule

• Disability by Ethnicity by Gender

• Eligibility Category by Grade

• IEP Workflow (Home Page version)

• Students by Disability and Ethnicity

• Students by Disability and School

• Students by Eligibility Category

PowerSchool Export

• PowerSchool Alert Export

PowerSchool SIS Export

• S_VA_STU_X

Service Capture Exports

• Parental Consent Data

• Provider Licenses

State Reports

• December 1st Count

• End of Year Report

• Fall Student Record Collection

• Indicator 13

• Indicator 7

• Indicators 9 and 10

• Reporting Diagnostics

• Spring Student Record Collection

• Summer Student Record Collection

Public Student Reports

• 6th Graders with Speech

• All Students

• Disability by Ethnicity

• Disability by Gender

• Disability by Grade

• Dropouts

• Exit Students of the District

• Graduation

• IEP Workflow Compliance

• IEP Workflow Compliance - Annual Review

• IEP Workflow Compliance - Reevaluation

• LRE

• New Referral Timeline

• Preschool Children in General Education Settings

• Students Exit from Special Education

• Timeframe Between Evaluation and Identification

Advanced Reports

Software menu path: Reporting, Advanced Reports

• Indicator 11

• Indicator 12

Keyword Tables

Software menu path: Administration, Configuration, then Keyword Tables

Keyword table values are primarily populated from state reporting values. This includes race, ethnicity, location, disability, exit reasons, etc.

• System administrators cannot edit fields required for state reporting in the state reporting profiles.

• System administrators can edit keyword tables that are not required for state reporting.

The VA state model includes the following editable keyword tables:

Special Features

The following special features enhance the overall VA state model:

• State Standards

• Revision Feature

• Active Document

• Program Icons/Flags

• Snippets

• IEP At A Glance

• Document Delivery

• Contact Log

• Goal Wizard

• Transfer Package