SPSM-WA_21.6.1.0 Release Notes

Fixed an issue where column "T" of the "My Completed Services" report did not show the total minutes.

Updated the fields within the CEDARS file K Data report to match what is being used for writebacks so that the data is consistent.

Updated students' COSFRatings as follows (to comply with state guidelines), if the COSFEntryDate is before 08/01/2020 and the COSFExitDAte is after 08/01/2020 or empty:

COSF Ratings

Fixed the Enrollment Exit Reason to show values when marked as "InUse" in the EnrollmentExitReason keyword table.

Updated the system to allow users to revise the Evaluation Report. Users can now add an addendum to the evaluation report, allowing them to include additional testing information if needed.

Added the "Request to Excuse an IEP Team Member" section to an IEP form when needed. This section is not set by default.

Fixed an issue where the "Least Restrictive Environment" and "Build LRE" sections could copy over the LRECode values that are no longer in use when a previous IEP is copied to make a new IEP. The system will prevent finalization when there are LRECodes that are no longer in use.

The "Functional Behavior Assessment Date" will now appear on the IEP Cover page if the FBA Date is within three years of the IEP Meeting Date.

Fixed an issue where, once a finalized IEP is unfinalized and the IEP meeting date is edited on the cover page, the start and end dates would not flow to the LRE profile upon finalization unless the IEP: LRE section was edited and saved before finalization.
For example, in a case where a finalized IEP is unfinalized, and the IEP Meeting date is edited on the cover page, the start and end dates flow from the IEP: LRE section to the LRE profile automatically upon finalization.

Added a new stand-alone "IEP Meeting Minutes" form to the "Other" category.

Fixed an issue where the following documents/fields could be finalized with future dates:

• IEP -Date of IEP Meeting
• Evaluation Report -Eligibility Determination Date

Updated the text on the IEP: Consideration of Special Factors section (question 5)

Before: "For a student with a visual impairment, is the student in need of Braille instruction and/or use of Braille?"

Now: "Does the student have a visual impairment?"

Removed the "Extended School Year (ESY) Addendum" when "will be determined by the IEP team by:" is selected.

Fixed an issue where the LRE/Build Multiple LRE sections would not automatically update when minutes were adjusted in the Summary of Service Matrix.

Added a new column to the Progress Notes grid so that users can enter a "Staff Name" to show who entered the progress reporting.

Changes to the description in the IDARArea keyword table will now appear correctly in the IDARs dropdown of the Evaluation Report.

To enable Speech Therapists to better describe speech sounds, updated the following documents so that users can use the International Phonetic Alphabet (IPA):

• Evaluation Report
• IEP: PLAAFP section and Progress Report
• Evaluation Planning

Added a checkbox on the "Invitation to Attend a Meeting." When selected, the system will not require the General Education Teacher.

Fixed an issue where "Father" would not appear in View and Print modes.

Updated the following keyword tables with new keywords to be compliant with State regulations.

• Added new keywords to the "ReasonEvalTimelnNotMet" keyword table:
  • The agreement to extend the evaluation timeline did not meet requirements per WAC 392-172A-03005(c)
  • Data entry/tracking errors
  • School closure due to COVID-19 -and school staff unavailable or parent stated distance meeting would impede participation/assessment
• Added new keywords to the "PartCtoBReasons" keyword table:
  • Data entry/tracking errors
  • School closure due to COVID-19 -and school staff unavailable or parent stated distance meeting would impede participation/assessment
  • Student not transitioning from State Part C Birth to Three program

The ModeofDelivery keyword table is now administrator-editable.

Updated the P223H state reports to no longer include unenrolled students.

The participant staff options on the following documents have been updated to be consistent and in alignment:

• IEP
• Verification of Eligibility
• Evaluation Report
• Invitation to Meeting

Updated the expired codes (determined by looking at the values in the EndDate column) in the Placement of Service (SCPlacementofService) keyword table to "InUse" = "No" so that they are no longer provided as a selection option.

Added the Prior Written Notice section to the following forms:

• Evaluation Planning
• Evaluation Report
• Agree Reevaluation Unnecessary
• Functional Behavior Assessment
• Individualized Education Program
• Summary of Performance
• IEP Amendment
• Verification of Eligibility

Updated the "Referral for Special Education" document to allow users to attach supporting information.

Fixed incorrect field requirement logic.

Fixed an issue where the 504 Exit Date and 504 Exit Reason fields were not cleared out when a "Form 504-5 Determination of Eligibility Report" is finalized. Also, in such cases, the 504 Flag will now appear.

Fixed an issue where Section 504 documents did not flow field values to the profile.

Added a Cosigner signature field below the staff signature so that a supervisor can co-sign a service record.

Service capture records with 0 minutes are now allowed for the custom keywords (codes added for non-billable). The keywords have a billable code of "No."

Duplicates that were deleted from Special Programs have now been removed from PowerSchool SIS as well.

Fixed an issue in the Special Education profile and P223H profile where the most recent LRE Code may not appear if a user provides the wrong LRE end date.
The system will display the most recent LRE code from the LRE profile regardless of the LRE end date if the IEP is still current.
The P223H state reports (P223H Report and P223H Summary report) will include enrolled students whose LRE ended before the IEP end date.

Administrators can now deactivate staff profiles so that the staff lookup only displays active staff members.

Added a "Next Year School" lookup field underneath the School field within the Enrollment Information part of the Student Profile.

A revision to the "Verification of Eligibility" no longer flows the IEP Date or Evaluation Date to the profile.

Fixed an issue where the message "Duplicate Editable Field!!!" appeared on some revisions to the Verification of Eligibility document.