SPSM-DC_24.11.1.0 Release Notes

SPEDSM-110110

AssistanceType Keyword Table - IEP Transportation

Updated the AssistanceType keyword table, which is a dropdown menu used in the IEP Services Transportation section. The keyword table now includes an "In Use" column and is editable by administrators.

SPEDSM-100857

Consent for Initial/Re-evaluation, Contact Logs Profile and Demographic Profile

Consent for Initial/Re-evaluation

• Included the referral date and reason in the document for future reference.

• When a consent document is linked to a reevaluation, the contact log will use the "Requesting Parental Consent for Reevaluation" contact type when the "Parent Consent" value in the Document Delivery section is "Did Not Respond.”

Contact Logs Part B Profile

• Updated the description “Parent denied consent for initial evaluation” to “Parent denied consent”.

• Updated the description “Parent provided consent for initial evaluation” to “Parent provided consent”.

• Added a new value labeled “Requesting Parental Consent for Reevaluation”.

• Added a new value labeled “Requesting Parental Consent for Initial Provision of Services”.

Demographics Part B Profile

Added two labels and display (as read-only), the Attending LEA and Attending School from the two fields that are stored in the Demographic profile (not the LEA Entry/Exit profile).

SPEDSM-99745

IEP Amendment

• Resolved an issue in the Secondary Transition to compare the Projected Begin Date with the IEP End Date instead of the IEP Amendment Date.

• Removed redundant section actions in the Goals and Secondary Transition Sections on the IEP Amendment.

SPEDSM-97385

Analysis of Existing Data

• Added Referral Date and Reason for Initiating Process fields (read-only) that pull from the referral document used for reference.

• Implemented a validation to verify if a referral record exists with a referral date within 60 calendar days from today upon document creation.

  • The student does not have a Referrals Part B profile with a referral date that is within 60 calendar days of today. Please create a new Referral document. The AED document cannot be created.

• Once the AED document is successfully created, a message will be sent to each individual listed in the Assessment Considerations section. The subject of the message will be "An Assessment Has Been Assigned," and the body will read, "An assessment request has been assigned to you for student ID.”

• Included a Document Delivery section with fields for Mode of Delivery, Date of Delivery, and a checkbox labeled ‘Parent/Guardian did not consent to evaluation.’

• When the referral reason is not a re-evaluation and the checkbox for "Parent/Guardian did not consent to evaluation" is selected, no data will flow from the document, and the document will not be set as active.

• When the checkbox labeled "The child should NOT be evaluated to determine eligibility..." is selected in the Additional Assessments section, a draft Prior Written Notice (PWN) document will be automatically created. This will occur only if there is no non-finalized PWN document already present in the student's folder for the current school year. The draft PWN must be finalized before the AED document can be finalized. If a non-finalized PWN document does exist, a message will be displayed to the user stating, "The student’s PWN document must be finalized before the AED document can be finalized.”

• When the checkbox labeled "The child should NOT be evaluated to determine eligibility..." is selected in the Additional Assessments section, a draft Prior Written Notice (PWN) document will be automatically created if there is no finalized PWN document already in the student's school year folder. This draft must be finalized before the Evaluation Assessment Document (AED) can be finalized. If there is a non-finalized PWN document present, the user will receive a message stating, "The student’s PWN document must be finalized prior to finalizing the AED document.”

• Updated the AED document such that a new AED document cannot be created until the existing AED document is finalized.

• Updated the AED document to be marked as inactive when the associated Referral record's consent is denied or there is no response. In this case, no data will flow to the profile.

SPEDSM-80788

504-Plan, and 504- Evaluation and Determination

Made the following changes to the 504-Plan, and 504- Evaluation and Determination documents:

504 Evaluation and Determination

• The data flow has been established to update the profile field "Eligible for Transportation 504" to "Yes" only when both the "Eligible with Section 504 Plan" option and "504 Eligible for Transportation" are selected upon finalizing the 504 Evaluation and Determination document.

504 Plan

• Made the field Section 504 Meeting Date as required.

• Added a new field named, Purpose of Meeting at the top with 2 values namely Initial and Review. The field is referenced to the newly added keyword table Five04MeetingType which is admin editable.

• Parent/Guardian Consent is required and displayed only when the Purpose of Meeting is Initial else the Consent area will be suppressed.

• Added two new fields labeled Parent/Guardian Consent and Parent/Guardian Consent Date on the Document Delivery section.

• Document Delivery is required when the Purpose of Meeting is Initial. Data flows from the document to the Document Delivery profile upon finalization.

• The "Student is Eligible for Transportation" field is now read-only, as its data is sourced from the Section 504 profile.

• Added a new section named Accommodations/Services for adding additional services. The new grid includes the two fields labeled 504 Services and Provider/Responsible Party .