This report lists students who were referred for special education evaluation during the APR reporting period and may have issues related to timely eligibility determination. It highlights students missing parental consent, those with delayed evaluations following consent, and cases where the evaluation exceeded 60 days without a specified reason for the delay. The report helps ensure compliance with required timelines by identifying students who may have potential delays or incomplete evaluation data.
Submission requirements
This report includes students whose referral dates fall within the APR reporting period. It identifies students who are missing an initial parental consent date, have not yet completed an initial evaluation despite having received consent, or whose eligibility evaluation has exceeded 60 days without a documented reason for the delay. Students with an initial evaluation exceeding 60 days—regardless of whether a delay reason is present—are also included. The report is based on the APR start and end dates.
Generate report
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From the Reporting menu, choose Standard report.
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Click APR Diagnostic Reports, then click APR 11 & 12 Diagnostic Report.
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Enter a Start Date and End Date for the reporting duration.
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Click Update Report with Values.
Report Field Description and Criteria
|
Data Element |
Description |
Data Source |
Database Field Name |
|---|---|---|---|
|
District ID |
|
|
Globals.ThisDistrict.ID |
|
District Name |
|
|
Globals.ThisDistrict |
|
School ID |
|
|
Student.School.ID |
|
School Name |
|
|
Student.School |
|
Student ID |
|
|
Student.id |
|
Student State ID |
|
|
Student.StateID |
|
Student Name |
|
|
Student.LastName + ", " + ifelse (Student.MiddleName is not empty, Student.MiddleName + ", ", "") + Student.FirstName |
|
Birthdate |
|
|
Student.BirthDate |
|
Gender |
|
|
Student.Gender |
|
Referral Date |
|
|
DateOfReferral |
|
Parent Consent Date |
The date when LEA received consent |
ifnull(Character(InitialConsentDate), "Missing |
|
|
Referral Source |
|
|
|
|
Evaluation Date |
|
ifelse(InitialEvaluationDate is empty and InitialConsentDate is not empty, "Missing", Character(InitialEvaluationDate)) |
|
|
Evaluation Outcome |
Outcome of the Initial Evaluation |
|
|
|
Evaluation Delay Reason |
|
ifelse (InitialEligibilityDays >60 and DelayReason is empty, "Missing", Character(DelayReason.Description )) |
|
|
Number of Days Late if Untimely |
Number of calendar days from Evaluation Consent Date to Initial Evaluation Date |
|
|