Exit from English Learner Program
The Exit from EL Program Letter notifies parents that their child has demonstrated English proficiency based on the WIDA assessment and no longer requires EL services. It outlines the student's performance in key language domains and informs parents that the child will no longer take the annual WIDA assessment but will be monitored for two years to ensure a smooth transition into the regular education program.
Create
Select a student on the Students panel.
Click the Documents icon for the student.
From the Create New Document drop-down list, select Exit from English Learner Program under English Learners (EL), click Go, and click OK again.
The system auto-populates the following information:
From the Student Info profile:
Date of Report
Student
STN
Birth Date
School
Current Grade
Language
EL Status
Student First Name
Select the WIDA test option. You can select either:
WIDA Access
WIDA Alternate ACCESS
Enter the WIDA scores for Listening, Speaking, Reading, Writing, and Overall Composite Score. These are required fields.
Select one of the following options:
[Student] demonstrated English proficiency by scoring a 5.0 Overall Composite Score or higher.
[Student] demonstrated English proficiency by scoring a 4.3 Overall Composite Score or higher with additional evidence.
[Student] demonstrated English proficiency by scoring a Overall Composite Score or higher with additional evidence.
Click Save, Done Editing.
Field descriptions
Field | Data flow | Data element path | Description |
|---|---|---|---|
Date of Report | NA | NA | The system will provide a calendar field to enter the Date the document is being created. By default this should default to today's date, but will be editable. |
Student | In | Profile > Student Information > Personal Information > {FirstName} {LastName} | The system will display the student's First Name and Last Name. |
STN | In | Profile > Student Information > Personal Information > {StateID} | The system will display the student's State ID number. |
Birth Date | In | Profile > Student Information > Personal Information > {BirthDate} | The system will display the student's Date of Birth. |
School | In | Profile > Student Information > Enrollment Information > {School} | The system will display the student's School. |
Current Grade | In | Profile > Student Information > Enrollment Information > {Grade} | The system will display the grade the student is currently in. |
Language | In | Profile > Student Information > Personal Information > {StudentLanguage} | The system will display the student's primary language. |
EL Status | In | Profile > Student Information > Personal Information > {ELStatus:!} | The system will display the student's EL status. |
Student First Name | In | Profile > Student Information > Personal Information > {FirstName} | The system will display the Student's First Name. |
WIDA Test | NA | NA | The system will display a dropdown box with options for WIDA ACCESS or WIDA Alternate ACCESS. |
WIDA Test Date | NA | NA | The system will provide a calendar field to enter the date when the WIDA test was given to the student. |
Listening | NA | NA | The system will provide a text field to enter the most recent listening score. |
Speaking | NA | NA | The system will provide a text field to enter the most recent speaking score. |
Reading | NA | NA | The system will provide a text field to enter the most recent reading score. |
Writing | NA | NA | The system will provide a text field to enter the most recent writing score. |
Overall | NA | NA | The system will provide a text field to enter the most recent overall score. |
<Student First Name> demonstrated English proficiency by scoring a 5.0 overall or higher | NA | NA | The system will provide a checkbox to allow users to select if the student demonstrated English proficiency by scoring a 5.0 overall or higher. |
Alternate Option: <Student First Name> demonstrated English proficiency by scoring a 4.3 Overall or higher with addional evidence. | NA | NA | The system will provide a checkbox to allow users to select if the student demonstrated English proficiency by scoring a 4.3 Overall or higher with addional evidence. |
Alternate option: <Student First Name> demonstrated English proficiency by scoring a <> Overall or higher with additional evidence. | NA | NA | The system will provide a checkbox to allow users to select if the student demonstrated English proficiency by scoring a <> overall or higher with additional evidence. |
Score | NA | NA | The system will provide a text field to allow the user to enter the overall score the student obtained. This will only be required if the 3rd option (field 21) is checked. |
Student First Name | NA | NA | The system will display the Student's First Name. |