First Step Transition Advanced Report
This is a more detailed report that analyzes trends and patterns in First Step Transition data across multiple students or programs. Districts or administrators use it to monitor how transition referrals and planning are being handled, evaluate program effectiveness, and support decision-making at a broader level. It includes only students who meet specific reporting criteria and is typically used for more strategic or large-scale analysis.
Submission requirements
To be included in the report, the student must have a referral date entered, and the referral date must fall within the APR reporting period. In addition, the reason for referral must be coded as “3”.
Generate report
From the Reporting menu, choose Advanced report.
Click APR/SPPs Advanced Reports, then click First Step Transition Advanced Report.
Enter a Start Date and End Date for the reporting duration.
Click Update Report with Values.
Student Counts for KPIs
Data Element | Description | Data Source | Database Field Name |
|---|---|---|---|
LEA Name | LEA Name that is in the reporting date range. | LEA Entry/Exit Profile | {EnrollmentDistrict} Name {NAME} |
Part C to Part B Children Referred | Number of children who have been served in Part C and referred to Part B for Part B eligibility determination. | ReferralReason IN (3) | N/A (Calculated report field) |
Eligible for Part C Services less than 90 days before the Third Birthday | Total count of children determined to be eligible for early intervention services under Part C less than 90 days before their third birthdays. | LatePartC | <Not Known> |
Total with valid Delay Reasons | Number of children for whom parent refusal to provide consent caused delays in evaluation or initial services or to whom exceptions under 34 CFR & 300.301(d) applied. | IEPBy3DelayReason IN (DR3, DR4, DR12) | {IEPBy3DelayReason} |
Timely Eligible and IEP by 3rd Birthday | Number of those found eligible who have an IEP developed and implemented by their third birthdays. | EvaluationOutcome IN (E01) AND PartBIEPby3Date IS NOT EMPTY | <Not Known> |
Total Not Eligible | Number of those referred determined to be NOT eligible and whose eligibility was determined prior to their third birthdays. | EvaluationOutcome IN(E02) OR InitialEvaluationDate < ThreeYears | <Not Known> |
Drill-Down Report Field Description and Criteria
Data Element | Description | Data Source | Database Field Name |
|---|---|---|---|
Reporting Year | The system shows the reporting year for the Actual Eligibility Due Date or the Projected Eligibility Due Date available in Referrals Part B. The reporting year is defined as July 1 to June 30, with FFY19 covering the period from July 1, 2019, to June 30, 2020. | N/A | N/A |
Quarter | The system shows the reporting quarter of the Initial Eligibility Due Date from the Special Education Part B profile.
| N/A | N/A |
Student USI | The system displays the student's USI number. | Profile: Demographics Part B, USI | {StateID} |
Student First Name | The system displays the student’s first name. | Profile: Demographics Part B, First Name | {FirstName} |
Student Last Name | The system displays the student’s last name. | Profile: Demographics Part B, Last Name | {LastName} |
Student DOB | The system displays the student's birth date. | Profile: Demographics Part B, Date of Birth | {BirthDate} |
Referral Date | The system displays the student's referral date. | Profile: Special Education Part B, Initial Referral Date | {InitialReferralDate} |