Review and Acknowledge Documents
version 19.11 and later
PowerSchool Special Programs allows end-users to review and acknowledge finalized documents as authorized by the system/security administrator.
Log in as an administrator to authorize security groups to review and acknowledge finalized documents of specific document templates.
- Choose Administration, then Configuration.
- Click Document Templates.
- Click the magnifier icon for the required document template.
- Click Security.
- Select Review Acknowledge for the required security group.
- Click Save Changes.
To view a list of users who have reviewed and acknowledged a document:
- Choose Search, then Students.
- Search for a student using ID, First Name, or Last Name.
- Click Search.
- Click the document icon for the student.
- Choose the required document in Final status.
- Click More, then Review and Acknowledge.
To create a report that lists documents that have been acknowledged or are pending acknowledgments, use the following formula:
- IsAcknowledged(staffreference) Returns true if the specified staff person has acknowledged the current document.
- AcknowledgeDatetime(staffreference) Returns the date and time the specified staff person acknowledged the current document, or EMPTY/NULL if the staff person did not acknowledge the document.
Administrators can have users acknowledge documents in the following ways:
- By reentering their password
- Selecting the Acknowledge checkbox
Once acknowledged, Special Programs captures a dated "digital hash" of the document's content, and the acknowledgment is added to the list of user acknowledgments for the document.