Administer an Assessment for Inputting Numeric Score Data

If you wish to collect numeric scores for a group of students that spans across multiple classrooms, such as all students at a grade level at a particular location, then follow the directions in this section to create a location-wide or district-wide assessment administration. In most cases like this, you will want to create a location-wide assessment administration. Note that you will not be able to do this unless you have the necessary access privileges.

Create an Assessment Administration

1. Select Assessment > Assessment Administrations.
   • If this option does not appear, you do not have the necessary access privileges.
2. Use the Select Scope fields to select either district-wide or location-wide and if needed, a particular location or school.
3. Click + New Assessment Administration.
4. On the New Assessment Administration page, click the checkmark icon for the curriculum area for the assessment definition. The number in parenthesis next to an area indicates the number of definitions defined for it.
5. On the Assessment Listing tab of the Select Assessment page, click the checkmark icon for the assessment definition for which you are inputting scores.
6. On the New Assessment Administration (Options) pop-up, enter the date the assessment was actually administered and make sure the correct marking period is selected. If the marking period is not relevant, select "N/A" from the drop-down menu.
7. Use the Options fields to enable read-only views for the assessment. You can enable a read-only filtered view by class, which allows teachers of the classes to see the results for their students (only). Similarly, if you are creating a district-wide assessment administration, you have the option to enable a location-wide view (i.e. for school principals).
8. Click Accept to create the new assessment administration.
9. If you will be importing the scores using the Scoring Tool (as described in Use the Scoring Tool to Import Scores), it is important to establish a Student Population Filter which identifies the broad group of students that the Scoring Tool should load for student matching purpose.
   Click the Student Population Filter link in the prompt or select Set Student Population Filter from the Setup drop-down menu.
10. On the Set Student Population Filter page, click the Quick Formula link, which will assist you in preparing a formula to select the student population who will be assessed.
    
    • Note that the formula does not need to be precise. It should include all students who will be assessed, but it is okay if it includes some students who will not be assessed.
11. Identify the student population by identifying one or more field values that all the students will have in common.
    
    • For example to select all the fifth graders, select Fifth grade in the Grade field. If you are working on a location-wide assessment administration (versus a district-wide assessment administration), you will have already specified the location and so it is not necessary to include that here.
12. Click Update Formula from Form to preview the formula. Click Update and Accept Formula when done.
13. After the desired formula is complete, click Accept to continue.
14. Enter scores for the assessment.
    • To add score information manually, click the + Add Student Scores Manually link. Then enter the student ID and the scores as defined in the assessment definition.
    • To import the scores using the Scoring Tool, refer to Use the Scoring Tool for Scanning Item Responses.