Special Programs Release Notes

SPEDSM-127210

IEP progress reporting for objectives

Users can identify specific objectives when reporting progress in the IEP Progress Report section, with records organized by date.

When an IEP is amended, a message will guide you to:

• Add new objectives only at the bottom

• Do not reorder or insert objectives in between.

The “Set Goals as Incomplete” option has been removed.

None

N.A.

No bug fixes packaged with this version.

SPEDSM-136430

Indicator 5 - LRE School Age Advanced Report

Created a new report called Indicator 5 - LRE School Age, located in the Advanced Reporting area. Column A includes all students who have an LRE code of RG. Column B includes all students who have an LRE code of SC. Column C includes students with an LRE code of HH, RB, RI, DB, and DI.

The report includes all student’s (active and inactive) that have a Plan History profile with the IEP type of School Age IEP or School Age Post Secondary IEP where the Plan History IEP start and end dates fall within the 12/1 date indicated in the Globals profile (Special Education School Age (SY) Start Date and Special Education School Age (SY) End Date.

To run the report, click on the Process Schedule button and select Start and End date values. Select the Processing Method drop-down and select Process Report Now In Foreground. Click Process Now. The report will begin to process. The report will display each column with totals. Right-click and open a new window to view the student-level details.

SPEDSM-137600

Referral Profile and NOA Document

1. Referral Profile

   1. A new field, “IEP Type” has been added under Parent Consent to Place that displays School Age IEP (SANOPS) and Early Childhood IEP (ECIEP). This field is used for the eSchoolPLUS Export report for School Age Program and Early Childhood Programs.

   2. If Parent Response to Initial Placement = Granted, selecting an IEP Type is required.

2. NOA Document

   1. Initial Evaluation – No Response

      If the user selects: Initial Evaluation, and No Response in the Office Use Only section, upon finalization, the Reason for Completion will be set to Parent Refused Services, and Parent Response to Evaluate will be set to No Response.

   2. Initial Placement – No Response

      When the user selects Initial Placement and No Response in the Office Use Only section, upon finalization, the Reason for Completion will be set to Parent Refused Services.

   3. Plan Type Based on Age (Initial Placement Only)

      When the student is aged 3 years to 6 years 11 months as of the date the document is created, a label (IEP Type) and required dropdown will appear. The two values are School Age IEP and Early Childhood IEP. The field is suppressed in print. Upon finalization, the selected value flows to the student’s referral profile, IEP type field. When the student is age 7 or older as of the date the document is created, the field will not display, and upon finalization of the document, School Age IEP will flow as the default value to the student’s referral profile, IEP Type field.

SPEDSM-137986

IEP Goal Section

The following updates apply only when an IEP is amended:

1. Objectives

   1. The delete (X) icon has been removed for objectives added before the amendment.

   2. Objectives can only be marked as Mastered or Discontinued.

2. Goals

   1. Two new checkboxes are available at the goal level: Goal Mastered and Goal Discontinued.

   2. When either checkbox is selected:

      • The user is prompted to add the date the goal was mastered or discontinued.

      • A blue guidance message appears, indicating that the goal is mastered or discontinued, and indicates each associated objective to be marked as mastered or discontinued.

      • The Add Objective button is hidden (no new objectives can be added).

      • On print, only the label (not the checkbox) appears

SPEDSM-138231

eSchoolPLUS programs child profile update

Created a new keyword table called espprograms. 2 values. Both in use=yes. The SA keyword code and description are School Age Program. The EC keyword code and description are "Early Childhood program"”.

A new child profile named eSchoolPLUS Programs has been added with defined database fields and summary screen columns, and two writeback export reports have been updated to use this profile.

SPEDSM-138361

Files Only Document Template

A new document template, Other [OTHERFO], has been created in the Other document folder section. Users can attach various documents and files to this generic file type.

SPEDSM-139084

IEP: Parental Consent to Access Public Insurance

When the user signs the IEP document via digital signature, the Private Insurance section is now optional to be completed during the digital signature process.

SPEDSM-139126

IEP - Requiring Objectives

Changed the functionality so that when the user checks the 3rd checkbox on the Assessment Decision page (student will participate in Arkansas Alternate Assessments), then each goal will require at least 2 objectives.

SPEDSM-139699

Customizable 504 keyword tables

Administrators can add custom values to the Assessments504, AccommodationTypes504, and Accommodations504 keyword tables to enable customization of 504 documents for district needs.

None

N.A.

No bug fixes packaged with this version.

SPEDSM-136430

Indicator 5 - LRE School Age Advanced Report

Created a new report called Indicator 5 - LRE School Age, located in the Advanced Reporting area. Column A includes all students who have an LRE code of RG. Column B includes all students who have an LRE code of SC. Column C includes students with an LRE code of HH, RB, RI, DB, and DI. The report includes all student’s (active and inactive) that have a Plan History profile with the IEP type of School Age IEP or School Age Post Secondary IEP where the Plan History IEP start and end dates fall within the 12/1 date indicated in the Globals profile (Special Education School Age (SY) Start Date and Special Education School Age (SY) End Date.

To run the report, click on the Process Schedule button and select Start and End date values. Select the Processing Method drop-down and select Process Report Now In Foreground. Click Process Now. The report will begin to process. The report will display each column with totals. Right-click and open a new window to view the student-level details.

SPEDSM-138231

eSchoolPLUS programs child profile update

• Created a new keyword table called espprograms. 2 values. Both in use=yes. The SA keyword code and description are School Age Program. EC keyword code and description are Early Childhood program.

• A new child profile named eSchoolPLUS Programs has been added with defined database fields and summary screen columns, and two writeback export reports have been updated to use this profile.

SPEDSM-138361

Attach files to another folder

Files can be attached to a Files-Only template within the Other document folder labeled Other.

None

N.A.

No bug fixes packaged with this version.

SPEDSM-136074

Indicator 1 & 2 Graduation/ Dropout Advanced Report

A new report was created via Reporting>Advanced Reporting>Indicator Reports called Indicator 1 & 2 Graduation/Dropout.

The report will include all students who have one of the following Special Education Exit Reasons (on the student’s Special Education profile), where the student is age 14 to 21 as of the Special Education Exit Date (Special Education profile):

• Alternate Pathway Graduate (PG)

• Graduated with a Regular Diploma (GD)

• Graduated with a Certificate (GC)

• Dropped Out (DO)

• Student reached Max Age (MA)

To run the report:

• Click on the Process Schedule button and select Start and End date values.

• Select the Processing Method drop-down, then Select Process Report Now In Foreground.

• Click Process Now. The report will begin to process.

The report will display each column with totals. Right mouse click and open a new window to open the student-level details.

SPEDSM-137602

Plan History Profile

1. When the Meeting Type is Initial, a required date field labeled “Parent Consent to Place” displays. This value will flow from the Referral profile to the Plan History profile when the user finalizes an active IEP, Temporary IEP, or a Migrated Amended IEP document where the meeting type is Initial.

2. Added a new field labeled “Disability”. The field is required and displays for all records. Upon finalization of an active IEP, Temporary IEP or a Migrated Amendment IEP document where the meeting type is Initial.

None

N.A.

No bug fixes packaged with this version.