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Location or District-wide Assessment Administration

If you want to score an assessment for a group of students that spans across multiple classrooms, such as all students at a grade level at a particular location, in most cases like this, you will want to create a location-wide assessment administration. Once you create the assessment administration, you can then open it using the Scoring Tool application.

If you want to score assessments for individual classrooms, follow the directions in Assessment Administration for a Class.


Create a Location or District-wide Assessment Administration

  1. Select Assessment Administrations from the Assessment menu.
  2. In the Select Scope field, select District-wide to create a new assessment administration for the entire district or Location-wide to create a new assessment administration for a particular location.
  3. Click the + New Assessment Administration link.
  4. On the New Assessment Administration page, click the check icon next to a curriculum area to choose it. This page shows where assessment definitions are available in the curriculum and how many have been defined.
  5. Select the assessment definition by clicking the check icon. 
    • If you do not see the definition you want, use the navigation trail at the top to back up and try another area.
  6. On the New Assessment Administration (Options) window, define the assessment administration.

    • In the Administered When? fields:
      1. Enter the date the assessment was administered
      2. Verify that the correct marking period is selected. If the marking period is not relevant, you can select "N/A" from the drop-down menu.
      3. Verify that the correct school year is selected.
    • In the Additional User Comment text box, enter any additional details for the Assessment Administration, as needed.
      Note: Entering the assessment name, school, class year, or marking period is redundant.
    • If the Generate Random Variations option appears on this screen, you can select to generate different variations of the assessment. Select the number of variations you wish to generate from the drop-down.

      The Generate Random Variations option appears only if the option has been enabled in the assessment definition. If available, it allows you to generate five or ten random variations of the assessment to help prevent cheating. The questions will appear in a different order in each variation. This functionality is available only if the full test question content is available in the assessment definition, and if the assessment will be administered with the plain paper scanning system or administered online to students.

      More details are provided in the sections of this guide that correspond to those areas.
    • Additional options may display to enable a read-only filtered view by class, which allows teachers of the classes to see the results for their students (only). Similarly, if you are creating a location-wide assessment administration, you have the option to enable a location-wide view (i.e. for school principals).
  7. Click Accept to continue. The Administration page displays the details for the administration.
  8. After the new assessment administration is created, it is highly recommended to set a Student Population filter, which specifies the overall student population that will be assessed (e.g. Fifth Graders).
    Click the Student Population Filter link in the prompt or select Set Student Population Filter from the Setup menu.
  9. On the Set Student Population Filter screen, click the Quick Formula link, which will assist you in preparing a formula to select the student population to be assessed. Note that the formula does not need to be precise. It should include all students who will be assessed, but it is okay if it includes some students who will not be assessed.
  10. Identify the student population by identifying one or more field values that all the students will have in common. For example, to select all the fifth graders, specify the grade field.
    • If you are working on a location-wide assessment administration (versus a district-wide assessment administration), you will have already specified the location and so it is not necessary to include that here.
  11. Click Update Formula from Form to preview the formula.
  12. Click Update and Accept Formula when done. The formula is now complete on this screen.
  13. Click Accept to continue.

    Next, you will use the Scoring Tool to open the assessment administration you just created and enter or scan in the student item responses. 
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