Special Programs Pennsylvania
Special Programs Pennsylvania
Breadcrumbs

PA State Model Description

This document describes the PowerSchool Special Programs Pennsylvania (PA) state model and provides appropriate documentation to facilitate the sales, implementation, and support for this product.

When there is a software menu path link in a section, you can click that link to navigate to the corresponding location in your model software, provided you have the proper login and security access.

Modules Available

The following modules are available and are individually licensed:

  • Special Education

  • Response to Intervention (RtI)

  • Section 504

  • English Language Learners (ELL)

  • Gifted and Talented

  • Service Capture

Document Templates

Software menu path: Administration, Configuration, and then Document Templates

The PA state model includes the following document templates:

Section 504

  • Section 504 - Plan

  • Section 504 - Meeting Notice and Invitation

  • Section 504 - Eligibility

  • Section 504 - Manifestation Determination Review

  • Parents Rights

  • Authorization for Release/Exchange of Information

  • Written Notice/Consent

School Age

  • Initial Evaluation PWN and Consent

  • Permission to Evaluate (Request form)

  • Reevaluation PWN and Consent

  • Permission to Reevaluate (Request form)

  • Evaluation Report

  • Reevaluation Report

  • Invitation Letter

  • Agreement to Waive Reevaluation

  • Notice of Recommended Educ. Placement (NOREP)

  • Summary of Student Performance

  • School Age Procedural Safeguards

  • Positive Behavior Support Plan

  • School Age IEP

  • Manifestation Determination Review

  • IEP Meeting Waiver

  • Functional Behavioral Assessment

Gifted

  • Permission to Evaluate

  • Notice of Intent to Reevaluate

  • Invitation to Participate in a Gifted Team Meeting

  • Notice of Recommended Assignment (NORA)

  • Gifted Written Report (GWR)

  • Gifted Individualized Education Plan (GIEP)

Preschool Early Intervention

  • Preschool Early Intervention Letters

  • Preschool Early Intervention Notice of EdPlacement

  • Preschool Early Intervention Evaluation Report

  • Preschool Early Intervention Re-evaluation Report

  • Preschool Early Intervention IFSP/IEP

  • Preschool Early Intervention Procedural Safeguards

  • Preschool Early Intervention Program Contract

Infant Toddler

  • Infant/Toddler Early Intervention Letters

  • Infant/Toddler Early Intervention Evaluation Rpt

  • Infant/Toddler Early Intervention IFSP/IEP

  • Infant/Toddler Early Intervention Service Monitor

  • Infant/Toddler Early Intervention Provider Monitor

ELL

  • Placement Forms

  • ELL Home Language Survey

  • ELL Standardized Testing Accommodations

RtI Process

  • Parent Letter for Intervention (Entrance)

  • Parent/Guardian Invite High School

  • Parent/Guardian Invite Elem & MS

  • Student Interview (For Students 10 & Older)

  • Student Observation Form (RTI)

  • Developmental & Social History

  • Group Instruction Plan Record

  • Individual Instruction Plan

  • Tier III Meeting Request

  • Initial Tier III Meeting Summary

  • Tier III Instructional Plan

  • Parent Letter Intervention (Exit)

Other

  • Entry Withdrawal Change

  • ADD-ON Health Record

  • ADD-ON Tracking Form

  • Medical Assistance Program Billing Notice

  • Medical Assistance Program Billing Consent

  • File-Based Security [Files-Only]

Profile Types

Software menu path: Administration, Configuration, and then Profile Types

The PA state model includes the following profile types:

Classes

  • Class Student Roster

  • Class Staff Roster

  • Class General Ed Roster

Districts

  • Locations

GeneralEdStudents

  • Class General Ed Roster

Globals

  • School/Calendar

  • Time Units/Conversions

  • Last Year

  • PA Model Configuration Options

Locations

  • Classes

  • Alternate Staff Locations

Staff

  • Class Staff Roster

  • Caseload

  • Service Records

  • Alternate Staff Locations

Students

  • Demographics/Enrollment/Contact Info

  • Eligibility

  • Placement

  • Entry/Withdrawal/Change

  • Transition Services

  • PIMS

  • Penn Data

  • Section 504

  • ELL Student Demographics/Academic History

  • Student ELL/ESOL Data

  • ELL Testing Profile

  • RTI

  • RTI - Grades

  • Gifted

  • Access

  • Areas Of Concern

  • Contact Records

  • Discipline

  • Document Delivery

  • Elem Grades

  • Goals

  • Grades

  • Program Modifications

  • Related Services

  • Service Records

  • Sp Enrollment

  • Support Services

  • Student Contacts

Model Reports

The PA state model includes the following reports:

Standard Reports

Software menu path: Reporting, and then Standard Reports

Accommodation Reports

  • PSSA Accommodations

Bulk Print Reports

  • Bulk Print Progress Reports

  • Invitation Letter

Case Management

  • Case Managers All

Compliance Reports

  • IEP Workflow Compliance

  • IEP Workflow Compliance - Annual Review

  • IEP Workflow Compliance - Reevaluation

DocuSign

  • DocuSign Status Report

ELL Reports

  • ELL Students by School & Grade

  • ELL Students Report

  • Systemwide Country Report

  • Systemwide Spoken Languages

eSPExport

  • eSchoolPLUS 504 Indicator (StudentProgramStatus)

  • eSchoolPLUS Act16Category (StudentProgramStatus)

  • eSchoolPLUS Classification (studentClassification)

  • eSchoolPLUS Export Act 16 Cat DistrictDefined

  • eSchoolPLUS Export PASA DistrictDefined

  • eSchoolPLUS Gifted Status (studentIEPStatus)

  • eSchoolPLUS GS Gifted (StudentProgramStatus)

  • eSchoolPLUS GX Gifted (StudentProgramStatus)

  • eSchoolPLUS GY Gifted (StudentProgramStatus)

  • eSchoolPLUS PA-SPEC Program (StudentProgramStatus)

  • eSchoolPLUS Student 504 Status (studentIEPStatus)

  • eSchoolPLUS Student Disabilities (StudentDisab...)

  • eSchoolPLUS Student REF Status (studentIEPStatus)

  • eSchoolPLUS Student SE Status (studentIEPStatus)

Model Reports

  • Analysis of caseloads by teachers

  • Annual Reviews Due

  • Class Rosters

  • Class Rosters Grouped by Teacher

  • Gifted

  • IEP Due Date Class List

  • IEP Due Dates

  • IEP Due Dates By Month (by Teacher)

  • IEP Workflow Compliance All students

  • Initial Referral Process

  • Special Education Data Import

  • Special Education Student List

  • Student Demographics

  • Total population

  • Transition

Penn Data

  • Penn Data Diagnostic

  • Student File

  • Table 14

  • Table 4A

  • Table 8A

  • Table 9A

Penn Data - Leader Formats

  • Assignments

  • Compliance Dates

  • Expulsions

  • Staff File

  • Student Address

  • Student File Leader Format

  • Suspensions

  • Transition Assignments

  • Unilateral Removal

PIMS

  • PIMS Act 16

  • PIMS Diagnostic

  • PIMS Special Education Snapshot December

  • PIMS Special Education Snapshot EOY

PowerSchool Export

  • PowerSchool Alert Export

  • PowerSchool Export (SpEnrollment)

  • PowerSchool Instance TN Fields

  • PowerSchool PA Gifted Reporting (S_PA_STU_X)

  • PowerSchool PA State Reporting (S_PA_SEN_SPED_X)

  • PowerSchool PA State Reporting (S_PA_STU_X)

Support

  • PIMS Special Education Snapshot December Copy

  • PIMS Special Education Snapshot EOY Copy

Support Staff

  • eSchoolPLUS 504 Indicator (StudentProgramStatus)1

  • eSchoolPLUS Gifted Status (studentIEPStatus) cpy

  • eSchoolPLUS Student Disabilities 1

  • PowerSchool Alert Export Copy

  • PowerSchool Alert Export Copy2

Public Student Reports

  • EOY Test

  • Grade 12 IEP students

  • LRE Category

  • Reevals w/in next two months

  • Student IDT

Public District Reports

  • All Districts

  • District List

Public Location Reports

  • All Locations

Public Staff Reports

  • Staff

Public Document Reports

  • Invalid Progress Report progress codes

Advanced Reports

Software menu path: Reporting, and then Advanced Reports

  • Tables 1, 2, 3

Keyword Tables

Software menu path: Administration, Configuration, and then Keyword Tables

Keyword table values are primarily populated from state reporting values. It includes race, ethnicity, location, disability, and exit reasons.

  • The system administrator cannot edit the required fields for state reporting found in the state reporting profiles.

  • The system administrator can edit those keyword tables not required for state reporting.

The PA state model includes the following editable keyword tables:

Table Name

Description

AdditlProperties

Contains an entry for each additional property of a record in a record list.

AssessmentSubjects

Assessment Subjects

CalendarTracksTable

Calendar tracks for the district are used to define calendar days.

Certifications

Contains every certification used by the district.

ClassTypeTable

Indicates all the class types used in a district. It includes (but is not limited to) mainstream, bilingual, basic skills, and special education class types.

CountryTable

Contains an entry for each country of origin for students.

CountyTable.

Contains one entry for each county in the state.

Curriculum

Curriculum

dailyHoursContact

Daily Hours of Contact

Distr_LocationTypes

Contains an entry for each district/location type (Local Education Agency or Regional Day School).

Duration

Duration

EducPlanWaiverTable

Contains an entry for each educational plan waiver (length of the academic day) used in the district.

EligibilityCatgories

Contains the special education eligibility categories.

ELLTier

Tiers for ELL

EmploymentActivities

Table for Employment field on the Student Transition Services section of School Age IEP.

ESOLAltProgram

ESOL Alternative Programs

ESOLEngProf

ESOL English Proficiency

EthnicTable

Contains an entry for each ethnic designation.

EvaluationTool

Evaluation Tool

ExitReasonTable

Contains an entry for each reason a student may exit a program or end enrollment.

FrequencyGIEP

Frequencies used on the GIEP

FrequencyPlanRTI

Frequency of RTI Plan

FundingType

Contains an entry for each type of funding used by the district.

GenPurpClasses

Supports the "Classes" grid on the "General Purpose Field Status Report." Contains an entry for each field that might appear in the grid.

GenPurpDistricts

Supports the "Districts" grid on the "General Purpose Field Status Report." Contains an entry for each field that might appear in the grid.

GenPurpLocations

Supports the "Locations" grid on the "General Purpose Field Status Report." Contains an entry for each field that might appear in the grid.

GenPurpPersonnel

Supports the "Personnel" grid on the "General Purpose Field Status Report." Contains an entry for each field that might appear in the grid.

GenPurpStudents

Supports the "Students" grid on the "General Purpose Field Status Report." Contains an entry for each field that might appear in the grid.

GoalSubjects

Goal Subjects

GradeTable

Contains an entry for each grade.

GuardianRlationTable

Contains an entry for each type of guardian a student may have.

HairColorTable

Delineates hair possibilities.

HomeInstructionBy

Contains an entry for each entity that can place a student in home instruction.

IEPReasons

Contains an entry for each reason for performing a student's special education evaluation.

IEPTypeTable

Contains the types of IEPs.

IndependentActivity

Table for Independent Living field on the Student Transition Services section of School Age IEP.

InDistMunicipalities

Contains the names of all the constituent municipalities of the district.

InstModel

Model of Instruction

InstructionActivity

Table for Postsecondary Education and Training field on the Student Transition Services section of School Age IEP.

Instructional_Level

Elementary, Secondary, Post-Sec

InstructionSettings

Contains an entry for each instructional setting (for example, self-contained).

Lang_Instr_Testing

Contains an entry for each language of instruction or for testing recognized by the state.

MarkingPeriodTable

Delineates the marking periods in use by a school district.

MeetingPurpose

Meeting Purpose

MeetingPurpose504

Section 504 - Meeting Notice and Invitation

Methods

Methods

NativeLanguageTable

Contains an entry for each native language.

OperatingTypeTable

Contains an entry for each state-recognized district operating type.

ParentResponses

Parent Responses

PersonnelPositions

Contains an entry for each position an employee may have.

Positions

Other Special Ed Services Positions

Presentation_ELL

Presentation Accommodations

ProgramTable

Contains an entry for every program. This includes special education, bilingual, basic skills, and mainstream programs.

ProgressIndicators

Progress Indicators

ProgressMonitoringSchedule

Progress Monitoring Schedule Choices

Response_ELL

ELL Response Accommodations

RTIGroupNamesTable

RTI Group Names Table

ServicesTable

Contains an entry for every service (like related, supportive) recognized by the state.

Setting_ELL

ELL Setting Accommodations

SpEdEventsTable

Contains an entry for any special education "item" which needs tracking. Used to define entries for multi-value fields.

StateAssessment

State assessments

StateTable

Contains an entry for each state.

Strategies

Strategies

SubTestCOGAT

SubtestCOGAT

SubtestCRCT

SubtestCRCT

SubtestEOCT

SubtestEOCT

SubtestGHSGT

SubtestGHSGT

SubtestGHSWT

SubtestGHSWT

SubtestGKIDS

Subtest for GKIDS

SubtestITBS

SubtestITBS

SubtestTBS_GAKIDS

SubtestITBS and GAKIDS

SupportedRpts_Scrpts

Contains an entry for all reports (state or otherwise) and scripts supported by this structure.

SupportsTable

Supports school personnel.

TeacherArea_JobCodes

Contains an entry for each teacher position recognized by the state.

TeamMemberPositions

Contains an entry for each position on a special education team. It includes child study, evaluation, and IEP conference teams.

TestEvaluationType

Contains an entry for the evaluation type/method (For example, registered holistic scoring) of a given test. Each test is evaluated by a method from this table and yields a score (see the "ScoreTypeTable" table).

TestExemptions

Selections for testing exemptions.

TestingAccommodations

Testing Accommodations

Tests_ELL

ELL Tests

TestTable

The assessment instruments used and their properties.

TimeFrame

TimeFrame

TimeTable

Contains an entry for each possible amount of time (For example, full-time) a student can be enrolled, placed, etc.

TimingScheduling_ELL

Timing Scheduling for ELL

TypeOfService

Type of Service Table for School Age IEP Section VII.

TypeOfSupport

Type of Support Table for School Age IEP Section VII.

Special Features

The following special features enhance the overall PA state model:

  • State Standards

  • Revision feature

  • Active Document

  • Program icons/flags

  • Snippet

  • IEP Snapshot

  • Contact Log

  • DocuSign (limited documents)

  • Goal Wizard

  • PS SIS Unlimited Contacts Integration

  • eSchoolPLUS Unlimited Contacts Integration