Referral Information Profile | PowerSchool Special Programs

This profile is designed to collect and convey referrals for services and support information.

The Referral Information Profile is crucial for guiding decisions about further evaluations or the development of an Individualized Education Program (IEP) for students who qualify for special education services. Additionally, it ensures that all pertinent information is considered when planning interventions or accommodations.

The form consists of nine fields in total. The first four fields are mandatory and establish the workflow from the Referral Profile to the creation of the Evaluation or Reevaluation Notice.

Section and Fields in the Referral Information Profile

Referral Information

Field Name	Description	Data Flow	Source
Student	Name of the student for whom the meeting has been called.	In	NA
Date of Referral	The date on which this evaluation or referral was proposed.	Out	NA
Type of Referral	Type of evaluations for which the student has been referred. The drop-down shows the following options. (none) First Steps Initial Evaluation Initial Expedited Evaluation Initials following a lack of progress in response to interventions Move-in Review Reevaluation Review	Out	NA
Name of Person(s) Referring Child	The person(s) who have recommended the evaluation or referral.	Out	NA
Date of Notice of Evaluation	The date when the notice of evaluation was sent to the Parent or Guardian.	Out
Parent Response to Evaluate	Response given by the Parent or Guardian about giving consent for this evaluation or referral.	Out	NA
Parent Consent to Evaluate	The date on which this consent response was given. Note: A Parent or Guardian has the authority and the privilege to give consent. They can give consent and later withdraw it. They can initially deny and later agree. In either case, the system will always consider the latest consent status and the date it was given.	Out	NA
Additional Information	List all other details regarding the case that might need to be captured.	Out	NA

Evaluation Timelines

Field Name	Description	Data Flow	Source
Initial Evaluation Due Date	The last date by which the initial evaluation must be completed under state timelines.	Out	NA
Initial Evaluation Date	The actual date the student’s initial evaluation was completed.	Out	NA
Timely - Met 60-Day Evaluation	Marks whether the evaluation was completed within the required 60-day timeline.
Untimely - Did Not Meet 60-Day Evaluation	Marks if the evaluation exceeded the 60-day timeline.
Reason Evaluation Exceeded 60-Day Timeline	Reason for any delay beyond the 60-day evaluation period.

Eligibility Timelines

Field Name	Description	Data Flow	Source
Initial Eligibility Due Date	Date by which the eligibility determination must be completed following evaluation.	Out	NA
Initial Eligibility Determined Date	Actual date, when the eligibility determination was finalized.	Out	NA
Initial Eligibility Outcome	Result of the eligibility determination (e.g., Eligible, Not Eligible).
Timely - Met 30-Day Eligibility	Indicates eligibility was determined within the 30-day requirement.
Untimely - Did Not Meet 30-Day Eligibility	Indicates the 30-day requirement was not met.
Reason Eligibility Exceeded 30-Day Timeline	Reason for exceeding the 30-day eligibility determination timeline.
Early Childhood Elig. Determ. Due Date	Date by which eligibility must be determined for early childhood students.
Early Childhood Elig. Determ. Exceeds 3rd Bday	Marks if eligibility determination extended beyond the student’s 3rd birthday.
Reason EDD Exceeded 3rd Birthday	Reason for delay past the student’s 3rd birthday.

Placement Decision

Field Name	Description	Data Flow	Source
Date of Decision	Date when the placement decision was made.	Out	NA
Reason for Completion	Indicates why the referral process was completed or closed.
3rd Birthday Temp IEP	Marks whether a temporary IEP was created for a child transitioning on their 3rd birthday.
SPED Placement	Specifies if the student was placed in a Special Education program.
Early Intervening Services	Indicates whether early intervening services were provided prior to SPED placement.
Parent Response to Initial Placement	Records the parent’s response to the proposed initial placement.
Parent Consent to Place:	Date when the parent consent for placement was received.

Early Childhood

Field Name	Description	Data Flow	Source
Transitioning from Part C	Indicates whether the child is transitioning from IDEA Part C (Early Intervention services for ages 0–2) to Part B (Preschool Special Education services for ages 3–5).	Out	NA
Part C & B Concurrent	Marks if the child is concurrently receiving services under both Part C and Part B programs.

File Attachments

Field Name	Description	Data Flow	Source
File Attachments	Allows users to upload and store relevant referral documents or supporting files.	Out	NA