Permission for agencies to attend the IEP meeting must be obtained by parents (or children age 18) using the Consent for Permission to Invite Agencies to the IEP Meeting form. Permission is only required once for the timeline specified on form. If additional agencies are added after initial signature, the form must be signed again to obtain permission for those agencies to attend the IEP meeting. Agencies can be included in transition activities within classrooms or school activities without permission, but should be indicated in the activities section of the transition plan. The Transition Resource guide includes numerous agencies and their contact information.
Will Sign Paper Copy
Select Will Sign Paper Copy if parental response and consent will be collected on a paper copy and not via electronic signature.
Click the link to read more about “How to sign a document through digital signature?”
If there are required fields not yet completed, the system will display the following error message:
Section was saved, but is incomplete until all required fields (pink highlighted) are filled.
A detailed technical reference and explanation of all fields and data notations of this form is provided here.
Completing the Permission to Invite Agencies form
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The Student Information section of the document will auto-populate the following data and is read-only.
Pre-filled fields are: School District, Student Name, Student ID, and Date of Birth are pulled from the Student Information profile.
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Use the date picker or calendar icon to select the Date.
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Select the Teacher using the look-up or non-look-up feature.
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If the parent/guardian will sign a physical (non-digital) copy, check Will Sign Paper Copy.
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Select the Beginning Date and Termination Date. Both of these dates are required.
The two dates must adhere to the following Validation rules; Beginning Date cannot be equal to or later than the termination date.Termination Date cannot be equal to or earlier than the beginning date.
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Type into the provided text box to indicate the following agencies the school has identified. If this is selected, the Yes/No consent checkboxes later in the form will be disabled. Click the + icon to add more rows. NOTE: The Yes/No checkboxes are not editable in the applicable as they are selected by the parent/guardian either on the paper copy or via the digital signature process.
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Signature Section
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If the “Will Check Paper Copy” checkbox is not checked, the user must select a parent/guardian from the drop down or check the Student to Sign Digitally checkbox. The person selected will be sent the document to be signed via the digital signature process.
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If the “Will Check Paper Copy” checkbox is checked, there is no selections to be made as the person will sign the paper copy.
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Type in the provided text box in the provided Other row. Click the + icon to add additional rows.
Office Use Only Section
This section captures the Delivery status and response status of the Permission to Invite Agencies Document. Upon finalization, a Document Delivery record is created in the student’s Document Delivery profile.
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Use the drop-down list to select the Mode of Delivery.
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Use the date-picker to select the date the document was delivered in the Date of Delivery field.
Once the document is completed, it is imperative that the document is finalized which creates a non-editable document.