Record of Access The district must keep a record of persons who have obtained access to a child’s special education records. The Record of Access form must be used to document individuals who 5 obtain access to the child’s records; however, parents and authorized district employees are not required to sign the Record of Access.
Completing the Record of Access
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Open the student’s special education record
Navigate to the student’s profile and locate the Record of Access section. -
Add a new entry
Create a new Record of Access entry each time records are reviewed. -
Enter the required details
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Name of the person accessing the record
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Select role
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Date the records were accessed
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Reason for access
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Save the record
Once saved, the entry becomes part of the student’s official special education file.