APR 11 - Part B Child Find Standard

The Annual Performance Report 11 (APR 11)—Part B Child Find report provides a list of all students referred for Initial Evaluation, Part C to B Transition, or out-of-state IEP, along with their eligibility evaluations for special education services, indicating whether they are found eligible or not eligible.

Students referred less than 180 days before the reporting start date will be excluded from the report. The data in this report is based on the Referrals Part B profile.

Submission requirements

To create a report, the user needs to select the reporting timeframe. The report will include students referred for Initial Evaluation, Part C to B Transition, or Out of State IEP, with consent for evaluation granted by a parent or guardian, and the initial eligibility determination made within the reporting duration. It displays data for all active and inactive students whose Actual Eligibility Due Date or Projected Eligibility Due Date falls within the chosen reporting period.

Referrals Part B profile serves as the primary profile from which the aforementioned student details are verified to generate the report.

Generate report

From the Reporting menu, choose Standard Reports.
Click Part B Federal Reporting, then click APR 11 - Part B Child Find.
Enter a Start Date and End Date manually or use the calendar icon for the reporting duration.
Click Update Report with Values.

To review the latest data, click Refresh Data after opening the report in the application.

Report Field Description and Criteria

Data Element	Description	Data Source	Database Field Name
LEA ID	The system displays the student's LEA ID.	Profile: LEA Entry/Exit Part B, LEA Code	{EnrollmentDistrict} LEA ID {ID}
LEA Name	The system displays the student's attending LEA name.	Profile: LEA Entry/Exit Part B, Attending LEA	{EnrollmentDistrict} Name {NAME}
School Code	The system displays the student's school code.	Profile: LEA Entry/Exit Part B, Attending School ID	{EnrollmentSchool} ID
School Name	The system displays the student's attending school name.	Profile: LEA Entry/Exit Part B, Attending School	{EnrollmentSchool}
Student USI	The system displays the student's USI number.	Profile: Demographics Part B	{StateID}
Student First Name	The system displays the student’s first name.	Profile: Demographics Part B, First Name	{@CHARACTER(FirstName)}
Student Middle Name	The system displays the student’s middle name.	Profile: Demographics Part B, Middle Name	{@CHARACTER(MiddleName)}
Student Last Name	The system displays the student’s last name.	Profile: Demographics Part B, Last Name	{@CHARACTER(LastName)}
Date of Birth	The system displays the student's birth date.	Profile: Demographics Part B, Date of Birth	{BirthDate}
Gender	The system displays the student's gender.	Profile: Demographics Part B, Gender	{Gender}
Referral Date	The system displays the referral date of a student.	Profile: Referrals Part B, Date Referral Received	{ReferralDate}
Parent Consent Date	The system displays the initial consent date of a student.	Profile: Referrals Part B, Consent Received Date	{ConsentDate}
Referral Reason	The system displays the referral reason of a student, and it is for an Initial Evaluation.	Profile: Referrals Part B, Referral Reason	{ReferralReason}
Referral Source Type	The system displays the type of referral for a student.	Profile: Referrals Part B, Referral Source Type	{ReferralSourceType}
Eligibility Due Date	The system displays the student's eligibility due date i.e 30 calendar days from parental consent date. If a student does not have consent or a consent denial, set the date to 90 days from the referral which is Projected Eligibility Due Date	Profile: Referrals Part B, Actual Eligibility Due Date or Projected Eligibility Due Date	{EligibilityDueDate:R} or {ProjEligibilityDueDate:R}
Initial Eligibility Date	The system displays the initial eligibility date of a student.	Profile: Referrals Part B, Initial Eligibility Date	{InitialEligibilityDate}
Initial Eligibility Outcome	The system displays the outcome of student’s initial evaluation as below, Eligible Not eligible Parental consent denial Referral discontinuation	Profile: Referrals Part B, Eligibility Outcome for Eligible and Not Eligible Profile: Referrals Part B, Consent Response for Parental consent denial Profile: Referrals Part B, Part B Referral Discontinuation Date for Referral discontinuation	{EligOutcomeCalc} {ParentConsentReponse:DW3} {ReferralDiscontinueDate}
Initial Eligibility Delay Reason	The system displays the cause of the delay, labeled as either LEA Delay or Parent Delay.	Profile: Referrals Part B, Initial Eligibility Delay Reason	{InitReasonforDelay}
Timeliness of Eligibility Determination	The system displays - "Untimely" if student did not receive an eligibility determination before the eligibility due date; also includes students who did not have an eligibility determination at all "Timely" if student received an eligibility determination on or before the eligibility due date "Pending" if due date has not yet passed and eligibility has not been completed "NA" if parental consent has not been provided or the parent denied consent or there was a referral discontinuation	Profile: Referrals Part B, Actual Eligibility Due Date and Projected Eligibility Due Date Profile: Referrals Part B, Consent Response for Parental consent denial Profile: Referrals Part B, Part B Referral Discontinuation Date for Referral discontinuation	N/A (Calculated report field)
Exclusion Reason	The system displays - Timely Parental Consent Denial - When Consent is Denied, and Consent Received Date is less than or equal to 90 days from the Date of Referral Timely Referral Discontinuation - When Consent is not Granted, and Part B Referral Discontinuation Date is less than or equal to 90 days from the Date of Referral OR When Consent is Granted, and Part B Referral Discontinuation Date is less than 60 days from the Date of Referral Parental Delay - Untimeliness reason provided by LEA as parental delay Not enrolled on due date - Untimely and student was not stage 4 or 5 enrolled in the LEA on their due date No parental consent - No parental consent was provided (either checkbox for no consent, or missing consent in the consent filed) Multiple LEAs - Untimely and student was enrolled in multiple LEAs during the period between referral and the actual/calculated due date Included - None of the other exclusion reasons above apply	Profile: Referrals Part B Profile: LEA Entry/Exist Part B	N/A (Calculated report field)