Parent Revocation of Consent for Initial Evaluation

This page describes the process when a parent or legal guardian withdraws their consent to conduct an initial evaluation for special education under OSSE Part B / IDEA.

When a parent revokes consent for an initial evaluation:

• The LEA halts all initial evaluation assessments and eligibility determination processes.

• The LEA is not in violation of the requirement to make a Free Appropriate Public Education (FAPE) available to the student for failure to conduct the evaluation.

• The initial referral is discontinued, and the student's initial referral status is closed.

• Any future request for evaluation from the parent must be treated as a new Initial Evaluation (34 CFR §300.301), not a reevaluation.

Creating the Parent Revocation of Consent for Initial Evaluation Document

1. Select a student on the Students panel.

2. Click the Documents icon for the student.

3. From the Create New Document drop-down list, select Parent Revocation of Consent for Initial Evaluation under Part B: Referral, and click Go.

4. Creation Constraint: You can create the document only if the student is currently in the initial referral process (REF icon appears next to the student's name).

5. Enter a Label/Comment and click New. Click Additional Settings to specify the reporting year and sections to include if needed.

Completing the Document

Student Information

In the Student Information section, the system auto-populates the following fields:

• From the Student Info/Demo Part B profile:

  • Student

  • USI

  • DOB

• From the LEA Entry/Exit Part B profile:

  • Grade

• From the Special Education Part B profile:

  • Case Manager

Note: If the Red Flag option is selected in the student's profile (Student Info/Demo Part B), confidential contact information (such as address and phone number) will not display when the document is finalized.

Parent / Guardian Selection & Signatures

• The system auto-populates the names of parents or guardians with Educational Rights selected in the Student Contacts Part B profile.

• If more than one parent or guardian has Educational Rights, select the name of the parent or guardian who is revoking consent.

• Refreshing Profile Data: Click More > Update Document from Student Profile to refresh parent/guardian contact details on the document while it is in Draft mode. (Parent or guardian details cannot be updated once the document is in Review or Final mode.)

Signature Options

• Digital Signature: Leave the checkbox unchecked to route the document through Special Programs Digital Signature for electronic signing.

• Paper Signature: Select the Special Programs Digital Signature will not be used (or Parent/Guardian will sign a paper copy) checkbox if the parent will sign a physical paper copy.

Document Delivery

This section records the date, delivery method, and parental response. The Document Delivery section does not print on the document.

1. Within the document, navigate to Document Delivery using the flyout menu.

2. Select the Mode of Delivery from the drop-down list.

3. Enter a date manually or select a date using the calendar icon in the Date of Delivery field.

4. Select the Parent Response:

   • Parent/Guardian Revokes Consent (automatically selected and locked if Digital Signature is completed)

   • Parent/Guardian does NOT Revoke Consent

5. Enter a date manually or select a date using the calendar icon in the Parent Consent Date field.

6. Click Save, Done Editing.

Finalizing the Document

To finalize the document:

1. Click Set Document.

2. Select Status from Draft to Final.

3. Click Accept.

Data Flow

Upon finalization of the document, the following data flow occurs:

Related Documentation & Next Steps

• Prior Written Notice from Initial Evaluation: Following the finalization of the Revocation of Consent document, the LEA must provide formal written notice of exit to the parent.

  • Refer to the Prior Written Notice – Exit from Special Education documentation for instructions on completing and issuing the exit notice.