The IEP section titled “Parent Consent to Access Public Insurance” is a legal authorization that parents or guardians must provide before a school can access a student's Medicaid benefits to cover special education services. This consent enables the school to bill Medicaid for the services specified in the student's Individualized Education Program (IEP).
According to the Individuals with Disabilities Education Act (IDEA) and the Family Educational Rights and Privacy Act (FERPA), schools cannot access a student’s Medicaid benefits without explicit written permission from the parent or legal guardian.
Parents have the right to decline or revoke consent at any time. If a parent decides to refuse consent, the school remains obligated to provide all services mandated under the student's IEP or 504 Plan at no cost to the family, as outlined by IDEA. However, declining consent means that the school will need to explore alternative funding sources, such as local or state education funds, which may impact the availability of services.
Will Sign Paper Copy
If you have selected this option, then the document is sent in ‘Printed Format’ for the parent/guardian to sign on the paper copy.
However, if this option is not selected, then the parent or guardian will receive a digital version of the document through email, and they will be expected to sign the document using a digital signature.
Click the link to read more about “How to sign a document through digital signature?”
If there are required fields not yet completed, the system will display the following error message:
Section was saved, but is incomplete until all required fields (pink highlighted) are filled.
Completing the Parent Consent to Access Public Insurance Section
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Once you open the ‘Draft’ version of the Parent Consent to Access Public Insurance of an IEP Document, you will find the following fields already pre-filled.
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Pre-filled fields are: Student Name, ID, Date of Birth, Age, Grade, Local Education Agency.
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Primary Care Physician’s Name: Type the name of the physician (optional).
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Medicaid Number: Type the number (optional). If entered, the ID number be 10 alphanumeric characters.
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If “Will Sign Paper Copy” is checked on the IEP cover page, then the parent/guardian will complete the paper copy and the user must indicate the parent/guardian’s consent response on the Document Delivery flyout section. Upon finalizing the IEP, the consent response and date will flow to the student’s Medicaid profile.
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If “Will Sign Paper Copy” is not checked on the IEP cover page, then user will then be prompted to select via the drop down, which parent/guardian will sign the page via digital signature.
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Digital Signature Steps:
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The parent/guardian will select refused or granted from the drop down.
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If refused is checked, then the signee can proceed to the next page.
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If granted is checked, then the signee is required to answer yes or now to the question labeled “Is your child covered by private insurance?”.
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Choosing No for the above response, the parent/guardian will not be required to complete the “Third Party Liability Section” and can proceed to the next page.
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Choosing Yes for the above response, the parent/guardian will be required to complete the “Third Party Liability Section”, by checking either of the two checkboxes:
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I do NOT give permission to the school district to bill my private insurance for healthcare services delivered in the school.
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I give permission to the school to bill my private insurance for healthcare services delivered in the school.
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The following details about the Private Insurance coverage of the student will be completed on paper or when signing digitally (not within the application).
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Insurance Company
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Address
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Phone
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Name of Policy Holder
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Policy Holder Date of Birth
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Policy Number
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Group Number
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The user must enter the parent’s response to consent in the Document Delivery section.
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Select Save, Done Editing.