Enrollment Tracking History Profile

The Enrollment Tracking History Profile in an IEP (Individualized Education Program) documents a student's educational placement history, including enrollment changes, transfers, and service adjustments over time.

This profile is essential in tracking a student’s special education journey, ensuring continuity of services, and compliance with IDEA (Individuals with Disabilities Education Act).

In the Enrollment Tracking History Profile of an IEP (Special Education), the terms Responsible School and Attending School refer to different roles within a student’s educational placement and services.

The responsible school ensures that the IEP is followed and provides the necessary funding.
The attending school is where the student physically receives education and services.

Key Components of an Enrollment Tracking History Profile

The following table lists all the fields required to track the enrollment history of a special education student.

Field Name	Description	Data Flow	Source
Responsible District	This field is used to select the name of the school or school district responsible for ensuring that the student receives appropriate services under the IEP and IDEA. This is typically the district where the student's legal residence is located. In a specific case, the student might be placed in a different school for Special services. The responsible school is accountable for funding, IEP development, and ensuring compliance with special education laws.	Out	Use the Look-up feature to select the district in which the school is located.
Responsible School		Out	Use the Look-up feature to select the Name of the school.
Attending District	The physical school where the student is currently receiving instruction and services. This can be different from the responsible school if the student is placed in a Charter school Private school Specialized program outside their home district	Out	Use the Look-up feature to select the district in which the school is located.
Attending School		Out	Use the Look-up feature to select the Name of the school.
Grade	The academic grade the student is studying in.	Out	From the drop-down, select the academic grade the student is in.
Enrollment Status	You can pick from one of the possible enrollment statuses. The student is concurrently enrolled. The student is currently enrolled. The student is transferring (will enroll). The student was previously enrolled.	Out	From the drop-down menu, select the student's enrollment status.
Enrollment Start Date	The date on which the Enrollment started.	Out	Use the date picker to select the desired date.
Enrollment End Date	The date on which the Enrollment ended.	Out	Use the date picker to select the desired date.
Enrollment Exit Reason	You can pick from one of the following reasons to exit the enrollment: Armed Services Enlistment Court Ordered to Dropout Deceased Disinterest in Curriculum Earned High School Equivalency End of School Year Expulsion, Did Not Return Failure of Graduation Qualifying Exam (GQE) Foreign exchange student who returns to country of origin Graduate Incarcerated or placed in protective custody Interpersonal Problems Missing but Located Missing, students who cannot be located Need to Earn Money Non-Compulsory Attendance Age Participation in the HSE Pilot Program Poor Health Record of School Failure Religious Beliefs Removed by parents to provide Home-School instruction Serving Expulsion Special education student becomes ineligible due to age Transferred Transferred Out of State Transferred to a non-state-accredited non-public school Truancy (Underage No Shows) Unknown or No Shows (Age 18+)	Out	From the drop-down, select the appropriate reason to exit from enrollment