Staff Profile

The Staff Profile is the record for each employee in the district who interacts with the system, including teachers, therapists, administrators, and paraprofessionals.

It contains identity, role, credential, and assignment information that drives both system permissions and state reporting.

What is the purpose of the Staff Profile?

Acts as the single source of truth for each staff member’s details within the ERP.
Controls user access rights and role-based permissions.
Links the staff member to students, classes, and services in the ERP.
Supplies required data for state submissions.

When the page loads, all mandatory fields in this section are marked with a pink background.

Also, when the form is submitted and these fields are not filled, an error message, “Please check the form below. One or more entries were not valid.” is displayed.

While capturing a Staff Profile, the following fields are collected.

Staff Information

Field Name	Description	Data Flow	Source
State SPN	Staff Personal Number issued by the Department of Education (DOE) of the state. A statewide unique identifier for a staff member. Ensures a teacher or provider is recognized across all districts in Indiana.	Out
Local Staff ID	District Staff ID or Employee ID issued by the District Office or the HR department of the school. It is used as an Internal identifier in payroll, HR systems, SIS, or ERP. It is primarily for local administration and scheduling.	Out
Prefix		Out
First Name	First name for the teacher.	Out
Middle Name	Middle name for the teacher.	Out
Last Name	Last name for the teacher.	Out
Suffix	Suffix for the person’s legal name. I II III IV V VI VII VIII IX X Jr. Sr. Other	Out	Choose from the given drop-down.

Staff Position Information

Field Name	Description	Data Flow	Source
Special Education Teacher	Yes No	Out
Teacher Qualification	Fully Certified Not Fully Certified	Out
Title	Job position title for the teacher.	Out
Position Category	(none) Audiologist Counselor Interpreter Medical/Nursing Service Staff Occupational Therapist Orientation and Mobility Specialist Paraprofessional Physical Education Teacher Physical Therapist Psychologist Recreation and Therapeutic Recreation Specialist Rehabilitation Counselor2Social Worker Special Education Teacher Speech-Language Pathologist	Out	Choose from the given drop-down.

Staff Contact Information

Field Name	Description	Data Flow	Source
Work Telephone Number	Workplace telephone contact number for the teacher.	Out
Work Email	Workplace email contact for the teacher.	Out	`
Works At	Workplace name for the teacher.	Out	Fetched using lookup feature.

Staff Profile

What is the purpose of the Staff Profile?

Staff Information

Staff Position Information

Staff Contact Information

Staff Classification

Alternative Work Location