Student Details

The Student Information feature is a centralized profile that captures and maintains key details about each student.

It includes personal information (name, ID, demographics, contact details), ethnic and language information, and enrollment details (school, grade, start/end dates).

This feature helps schools and districts by:

Streamlining record-keeping – storing all essential student data in one place.
Ensuring compliance – capturing demographic and enrollment information required for reporting.
Supporting instruction and services – enabling staff to better understand each student’s background and needs.

This profile has two sections:

Two of these sections are independent profiles within the Special Programs application.

Personal Information

Field name	Description	Data flow	Source
State ID	Unique state-issued student identifier.	In	This field is auto-populated from Student records
Local ID	Unique district-issued student identifier.	In	This field is auto-populated from Student records
Student's Name	Full name of the student as per records.	In	This field is auto-populated from Student records
Birth Date	Student’s date of birth.	In	This field is auto-populated from Student records
Birth Country	The country where the student was born.	In	This field is auto-populated from Student records
Age	Age of the student. It is calculated automatically from the birth date.	In	This field is auto-populated from Student records
Gender	Student’s gender.	In	This field is auto-populated from Student records
Consent for Electronic Documents	Indicates consent for receiving electronic documents.	Out	User Input via Checkboxes
Address	Street address	In	This field is auto-populated from Student records
Address2	Additional address line (e.g., apartment/unit).	In	This field is auto-populated from Student records
City	City of residence.	In	This field is auto-populated from Student records
State	State of residence.	In	This field is auto-populated from Student records
Zip Code	Postal/ZIP code.	In	This field is auto-populated from Student records
Student Phone	Phone number of the student.	In	This field is auto-populated from Student records
Email Address	Student’s email address.	In	This field is auto-populated from Student records
Student Language	Primary language spoken by the student.	In	This field is auto-populated from Student records
English Learner	Indicates if the student is an English Learner.	Out	User Input via Checkboxes

Ethnic Information

Field Name	Description	Data Flow	Source
Race	Student’s racial categories (e.g., Asian, Black or African American, White, etc.)	In	User Input via Checkboxes
Ethnicity	Student’s Ethnicity status (e.g., Hispanic or Latino).	In	User Input via Checkboxes

Enrollment Information

Field Name	Description	Data Flow	Source
School	Name of the school the student is enrolled in.	In	This field is auto-populated from Student records
District	The school district the student belongs to.	In	This field is auto-populated from Student records
Primary School	Indicates the primary school of enrollment.	Out	User Input via checkbox
Grade	Current grade level of the student.	In	This field is auto-populated from Student records
Enrollment Start Date	Date student’s enrollment began.	In	This field is auto-populated from Student records
Enrollment End Date	Date student’s enrollment ended.	In	This field is auto-populated from Student records
Enrollment Exit Reason	Reason for exiting enrollment.	In	This field is auto-populated from Student records