Sections and Fields in the IEP Special Factors form

Some of the fields, as explained in the following table, are pre-populated from the Student Profile and cannot be edited. The remaining fields are mandatory and must be entered manually.

Field name	Description	Is the field editable?	Is the field mandatory?	Data flow (To Profile)	Data Source and Field Name
Student Name	Name of the student for whom the meeting has been called.	No	Yes	None	Populated from Student Information Profile. Captured through the {StudentName} field.
ID	Student ID as per the Student Information System records.	No	Yes	None	Populated from Student Information Profile. Captured through the {Stateid} or {ID} field.
Meeting Date	The date on which the IEP meeting was conducted.	No	Yes	None	Populated from Student Information Profile. Captured through the {IEPMeetingDateAnnual} field.

Validation check from IEP Team about Special Factors

Check yes or no whether the IEP team considers each special factor to be relevant to this child.

For factors checked yes, explain any services and supports that are needed in the IEP.

Validation Check Question	Description	Is the field editable?	Is the field mandatory?
Language needs as related to the IEP for a child who is an English Learner		Yes	Yes
Give a descriptive Response	Since you responded ‘Yes’ for the previous question, explain in detail to support your response.	Yes	Yes, but Conditional.
Instruction in Braille if the child is blind or visually impaired, unless determined inappropriate based on evaluation		Yes	Yes
Give a descriptive Response	Since you responded ‘Yes’ for the previous question, explain in detail to support your response.	Yes	Yes, but Conditional.
Communication needs, and for the child who is deaf or hard of hearing, the language and communication needs and opportunities for communication and instruction in the child's native language and communication mode		Yes	Yes
Give a descriptive Response	Since you responded ‘Yes’ for the previous question, explain in detail to support your response.	Yes	Yes, but Conditional.
Assistive technology devices and services		Yes	Yes
Give a descriptive Response	Since you responded ‘Yes’ for the previous question, explain in detail to support your response.	Yes	Yes, but Conditional.
Positive behavioral interventions and other strategies to address behavior		Yes	Yes
Give a descriptive Response	Since you responded ‘Yes’ for the previous question, explain in detail to support your response.	Yes	Yes, but Conditional.
Are there other factors that need consideration?		Yes	Yes
Give a descriptive Response	Since you responded ‘Yes’ for the previous question, explain in detail to support your response.	Yes	Yes, but Conditional.

The response to the above four long text sections can be captured in either of the two ways:

Rich text formatted in the textbox provided alongside the field.
- The rich-text feature also supports Spell Checker ( ) on the inserted text.
Voice-over narration captured as written text by clicking on the Speak Text Icon ( ).

Supplementary aids and supports needed

Validation Check Question	Description	Is the field editable?	Is the field mandatory?
Are supplementary aids and services, program modifications or accommodations, and/or supports for personnel required in general education or other education-related settings?”	If you respond ‘Yes’ for this question, then you must answer, one of the following questions.	Yes	Yes
Accommodations/Modifications	Since you responded ‘Yes’ for the previous question, you must answer some additional questions detailed in the next section.	Yes	Yes
	Since you responded ‘Yes’ for the previous question, you must answer some additional questions detailed in the next section.	Yes	Yes

Accommodations/Modifications

Validation Check Question	Description	Is the field editable?	Is the field mandatory?
Choose from the options in the drop-down list shown in the description column. You can choose as many options as needed, however, at least one must be selected. To add an additional entry, click the icon and a new row will appear.		Yes	Yes
Explanation, including where and when the accommodation/modification is needed	Provide a descriptive response to support your selection from the list above.	Yes	Yes
Display on Assessment Decision Page	Select this checkbox, if you want this accommodation or modification to appear in the Assessment Decision	Yes	No

Validation Check Question

Description

Is the field editable?

Is the field mandatory?

Data flow (From Profile)

Data flow (To Profile)

Data Source and Field Name

Choose from the options in the drop-down list shown in the description column.
You can choose as many options as needed, however, at least one must be selected.

To add an additional entry, click the icon and a new row will appear.

Yes

Explanation, including where and when the accommodation/modification is needed

Provide a descriptive response to support your selection from the list above.

Yes

Display on Assessment Decision Page

Select this checkbox, if you want this accommodation or modification to appear in the Assessment Decision

Yes

Other supplementary aids and supports needed

Validation Check Question	Description	Is the field editable?	Is the field mandatory?	Data flow (From Profile)	Data flow (To Profile)	Data Source and Field Name
Use the long text box to provided details of “Other supplementary aids and supports needed“		Yes	No. Conditional

The response to the above long text section can be captured in either of the two ways:

Rich text formatted in the textbox provided alongside the field.
- The rich-text feature also supports Spell Checker ( ) on the inserted text.
Voice-over narration captured as written text by clicking on the Speak Text Icon ( ).