Sections and Fields on the IEP Cover Page | PowerSchool Special Programs

Some of the fields, as explained in the following table, are pre-populated from the Student Profile and cannot be edited. The remaining fields are mandatory and must be entered manually.

Field name	Description	Is the field editable?	Is the field mandatory?	Data flow (From Profile)	Data flow (To Profile)	Data Source and Field Name
Student Name	Name of the student for whom the meeting has been called.	No	Yes	Student Information	None	Populated from Student Information Profile. Captured through the {StudentName} field.
ID	Student ID as per the Student Information System records.	No	Yes	Student Information	None	Populated from Student Information Profile. Captured through the {StateID} or {ID} field.
Date of Birth	DOB of the student as per the Student Information System records.	No	Yes	Student Information	None	Populated from Student Information Profile. Captured through the {BirthDate} field.
Age	Age of the student as of the birth date.	No	Yes	None	None	Calculated as per the current date and DOB. Captured through the {AgeInYearsMonths} field.
Disability		No	Yes	Special Education	None	Populated from Special Education Profile. Captured through the {Disability} field.
English Learner		No	Yes	Student Information	None	Populated from Student Information Profile. Captured through the {IS_EnglishLearner} field.
Grade	The academic grade the student is enrolled in or would be enrolled in.	No	Yes	Student Information	None	Populated from Student Information Profile. Captured through the {Grade} field.
School/Site	The name of the School the student is enrolled in or would be enrolled in.	No	Yes	Student Information	None	Populated from Student Information Profile. Captured through the {School} field.
Duration of Services (From)	Date cannot be less than the IEP meeting date in field 13 when Annual, Temporary, or Initial is checked	Yes	Yes	None	IEP History Records Child profile Special Education Profile	Saved in the IEP History Records Child profile. Captured through the {DurationFrom} field. Populated from Special Education Profile. Captured through the {DurationTo} field.
Duration of Services (To)	Date cannot be more than 1 year from the Annual or Initial meeting date, or 60 days from the Temporary date	Yes	Yes	None	IEP History Records Child profile Special Education Profile	Saved in the IEP History Records Child profile. Captured through the {EndDate} field. Populated from Special Education Profile. Captured through the {CurrentIEPEndDate} field.
IEP Type	IEP type based on the age of the student: Early Childhood IEP – For students under age 6 as of the IEP meeting date. School-Age – For students aged 6 or older as of the IEP meeting date.	No	Yes	None	IEP History Records Child profile Special Education Profile	Saved in the IEP History Records Child profile and Special Education Profile. Captured through the {PlanType} field. For “Age Under 6” {PlanType: F} Else {PlanType:R}
Purpose of IEP	Choose between the four reasons for creating the IEP: Annual Review Temporary Review Initial Review Amended Review	Yes	Yes	None	IEP History Records Child profile Special Education Profile	Saved in the IEP History Records Child profile and Special Education Profile. Captured through one of the following fields based on the purpose of the IEP. {AnnualCB} {TemporaryCB} {InitialCB} {AmendedCB}
Date	Once you have selected one of the four reasons mentioned here, the system will display a hidden but tagged ‘Date’ field for the selected reason.		Yes	None	IEP History Records Child profile Special Education Profile	Saved in the IEP History Records Child profile and Special Education Profile. The corresponding date is captured in one of the following fields, depending on the purpose of the IEP. {IEPMeetingDateAnnual} {IEPMeetingDateTemp} {IEPMeetingDateInitial} {IEPMeetingDateAmend}
Most Recent Evaluation Date (Date of most recent EPC or EDR with no testing)					Special Education Profile Eligibility Determination Date	Saved in the Special Education Profile. Captured through the {EligDetermDate} field.

Parent rights under IDEA

The document titled “Your Rights Under IDEA”—issued by the Arkansas Department of Education Special Education Services—explains parents’ rights and agency duties around consent in the context of evaluations, special education services, and re-evaluations under the Individuals with Disabilities Education Act (IDEA) for children ages 3-21.

This section includes an acknowledgement statement that requires a signature from at least one parent or Guardian.

This section captures the signer's name, the signature, and the date the acknowledgement was signed.

Field Name	Description	Is the field editable?	Is the field mandatory?	Data flow (From Profile)	Data flow (To Profile)	Data Source and Field Name
Parents Rights Provided	Select one or more of the following options: Personally Presented By Mail E-mail	Yes	Yes	N.A	N.A.
Parents Method of Participation	Select one or more of the following options: In Person Through alternate means Parent did not participate	Yes	Yes	N.A	N.A.	Based on the method used to present the document, one of the following fields captures the details. {ProvidedInPerson} {ProvidedByMail} {ProvidedEmail}

Field Name

Description

Is the field editable?

Is the field mandatory?

Data flow (From Profile)

Data flow (To Profile)

Data Source and Field Name

Parents Rights Provided

Select one or more of the following options:

Personally Presented
By Mail
E-mail

Yes

N.A

N.A.

Parents Method of Participation

Select one or more of the following options:

In Person
Through alternate means
Parent did not participate

Yes

N.A

N.A.

Based on the method used to present the document, one of the following fields captures the details.

{ProvidedInPerson}
{ProvidedByMail}
{ProvidedEmail}

Excusals

Field name	Description	Is the field editable?	Is the field mandatory?	Data flow (From Profile)	Data flow (To Profile)	Data Source and Field Name
Excusal(s)	Are excuses allowed? Choose between Yes or No.	Yes	Yes	N.A.	N.A.	Captured through the {ExcusalCB} field.
Name(s) of Team Member(s) Excused	If you have chosen ‘Yes’ for the previous question, then you are allowed to mention one or more names of people who, though necessary for the decision-making process, will now be excused from participating. You can add multiple entries under the heading ‘Name(s) of Team Member(s) Excused’. To add an additional entry, click the Unknown Attachment icon and a new row will appear.	Yes	Conditional	Staff Profile.	N.A.	Captured through the {^ExcusedMem} field.

Field name

Description

Is the field editable?

Is the field mandatory?

Data flow (From Profile)

Data flow (To Profile)

Data Source and Field Name

Excusal(s)

Are excuses allowed? Choose between Yes or No.

Yes

N.A.

Captured through the {ExcusalCB} field.

Name(s) of Team Member(s) Excused

If you have chosen ‘Yes’ for the previous question, then you are allowed to mention one or more names of people who, though necessary for the decision-making process, will now be excused from participating.

You can add multiple entries under the heading ‘Name(s) of Team Member(s) Excused’.
To add an additional entry, click the Unknown Attachment icon and a new row will appear.

Yes

Conditional

Staff Profile.

N.A.

Captured through the {^ExcusedMem} field.

You can also rearrange the hierarchy of the people on the excusals list in any order.

To move a name upwards in the list, use the Unknown Attachment icon.
Likewise, to move a name downwards in the list, use theUnknown Attachment icon.

You can also delete any name from the list by clicking theUnknown Attachmenticon.

Field name	Description	Is the field editable?	Is the field mandatory?	Data flow (From Profile)	Data flow (To Profile)	Data Source and Field Name
Parent Agreement to Excusal	Choose between Yes and No. Only after you choose ‘Yes’ can you add the parent's signature. Additionally, if the document is being signed digitally and ‘Excusals’ is set to ‘Yes’, the system displays each parent/guardian's name, and you must select one of the names to proceed with setting the document to review. However, only one parent/guardian name will be permitted to be checked. Once the document is sent digitally to the parent or Guardian, the parent/guardian whose name is checked must select 'yes' or 'no' and sign the document digitally.	Yes	Conditional. Not allowed if “Sign Paper Copy is selected.	N.A.	N.A.	Captured through the {ExcusalParent}, {AgreeDisagreeCB} and {ParentESignCB} fields.
Is the excused member's area of curriculum being discussed?	Choose between Yes and No. Additional input is required once you choose ‘Yes’.	Yes	Conditional. Allowed only if Excusals is ‘Yes’.	N.A.	N.A.	Captured through the {ExcusedCurriculumCB} and {ExcusedCurriculumCB:-"No"} fields.
Translation/ Interpretation Needed	Choose between Yes and No. Additional input is required once you choose ‘Yes’.
If Yes, Specify